Transcript ihome.ust.hk

The Photographic Society,
HKUSTSU, Session 2014-2015
Information Session
How to become an Ex-co in the coming session?
First: Qualification
1. SU member
2. Full member of The Photographic Society
Second：Formation a Canbinet
You must form a nominated cabinet which should consist of following position:
1. President
2. Internal Vice President
3. External Vice President
4. Financial Secretary
5. Internal Secretary
6. External Secretary
7. Promotion Secretary
8. Publication Secretary
9. Darkroom Manager
10. Studio Manager
11. Marketing Secretary (optional)
Third: Application List
An application list must be submitted to the president
of the current session which includes:
1. Full name in Chinese and English
2. Student ID
3. ITSC
4. Nominated position
Forth: Promotion Period
™. Introduce the cabinet during the promotion
1
period ™
(Usually 2-3 weeks at the beginning of the
spring semester)
™. Members and Ex-co will have a chance to observe
2
how you perform
Promotion method:
1. Poster + Leaflet
2. Folder + Draft paper
3. Decoration
4. Board
5. Game
6. Lucky Draw
7. And so on......
Fifth: Annual General Meeting
1. Before the AGM, you have to propose a year plan
for the following year
You have to present the year plan to members
Introduction
of
Positions
President
Missions:
1. Lead the cabinet and know all affairs about the
society
2. Cooperate with other excos for all society work
3. hold meetings
Qualities:
1. The highest responsibility
2. Passion to The Photographic Society and photography
3. Basic knowledge and skill of photography(optional)
Internal Vice President
missions:
1. maintain a joyful and peaceful atmosphere within members of the cabinet
2. provide emotional support to other excos
3. hold evaluation meeting
4. aid the president when he needs help
qualities:
1. humble
2. patient
3. funny
4. thoughtful
5. attentive
External Vice President
missions:
1. Cooperate and have meeting with other societies and SU
2. Cooperate and have meeting with other schools and companies
3. Help marketing and external secretary when they need help
4. Aid the president and internal vice president
qualities:
sociable
Financial Secretary
Missions of the post
1. Manage financial budget
2. Propose financial report
3. Keep society money
4. Claim money for your cabinet
5. Create a balance sheet and keep bank statements
Qualities:
● Credible
Internal Secretary
Missions:
1.
2.
3.
4.
Send and reply emails regularly to the members and SU
Jot minutes during every meetings
Handle and keep all documents
Assist IVP on other affairs of the society
Qualities:
1. Responsible
2. Careful
3. Good at writing
External Secretary
Missions:
1. Function venue booking (e.g.: common room,
classroom, counter)
2. Banner booking
3. Facebook update (e.g.: status, photos, open events)
4. Accompany EVP to attend meetings with other societies
Publication Secretary
The Publication Secretary shall be responsible
for all matters relating to the publications and
the general publicity work of the Society.
Qualities:
● Good Time Management
● Responsible
Promotion Secretary
The Promotion Secretary shall be responsible
for all matters related to the promotion work of
activities and functions organized by the
Society.
Qualities:
● Willing to learn
● Never give up
Darkroom Manager
● Hold darkroom workshop
● Manage darkroom user card application and
equipments
● Manage darkroom neatly
Studio Manager
● Hold studio workshop
● Check and manage studio equipments
● Assist members booking the studio
Marketing Secretary
1. Write proposal
2. Find sponsor
(Meeting with sponsor company if necessary)
3. Keep contact with the sponsorship
4. Take photos for the sponsor items
5. Send thank you letter
Q&A