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GSA Federal Supply Service GSA & DoD Current Events TASC July 20, 2005 Tommy Benton 757-441-6509 [email protected] Today’s Topics • FSS & FTS Merger • OSD October 04 Letter • OSD June 05 Clarification Letter • DoD/GSA/DAU Road Show GSA – Our Mission We help federal agencies better serve the public by offering, at best value, superior workplaces, expert solutions, acquisition services, and management policies. GSA – Our Organization GSA PBS FSS FTS Public Buildings Service (PBS) Manages government owned and leased space Provides office space for over 1 million Federal employees Federal Technology Service (FTS) Provides a full range of voice and data products, services, and technical support Provides assisted procurement services for IT products and Professional Services Federal Supply Service (FSS) Source for virtually every commercial product or service an agency might need Leading e-Business enterprise and digital marketplace Worldwide distribution system The New GSA GSA FTS FSS PBS FAS The New GSA GSA FTS FSS PBS FAS Remaining Topics • OSD October 04 Letter • OSD June 05 Clarification Letter • DoD/GSA/DAU Road Show Websites: http://acc.dau.mil/simplify/ev.php?ID=7 1530_201&ID2=DO_TOPIC http://www.acq.osd.mil/dpap/specificp olicy/index.htm https://acc.dau.mil/simplify/ev.php?ID= 71530_201&ID2=DO_TOPIC Proper Use of Non-DoD Contracts DoD spends billions of dollars through nonDoD contract vehicles Recent Inspector General reviews have found that non-DoD contract vehicles are not always properly used* Proper Use of Non-DoD Contracts OSD Policy Memo on Proper Use of Non-DoD Contracts (Issued Oct 2004, Effective 1 Jan 2005) Applicable to both services and supplies Applies above SAP Provide DoD unique terms and conditions to assisting agencies Agencies Processes Develop post-award review Proper Use of Non-DoD Contracts Pre-Award Review Processes/Procedures Consultation with DoD Contracting Officers and Financial managers • Does this meet the customer’s needs – quality, delivery, price • Whether the requirements are within scope of the intended vehicle • Cost effectiveness (including fees and discounts) • Schedule • Contract administration Post-Award Review Processes/Procedures Analyze number and value of transactions using nonDoD vehicles & measure proper use & effectiveness Proper Use of Non-DoD Contracts DoD June 17, 2005 Letter • The use of non-DoD contracts is encouraged when it is the best method to procurement to meet DoD requirements. • Advance acquisition planning. Non-DoD vehicles are not a substitute for poor acquisition planning. • Nor are they to be used to circumvent conditions and limitations imposed on the use of funds. What “GIR” Means To: Contracting Officers • Does it meet the customer’s needs—quality, delivery, price Are the requirements are within scope of the intended vehicle/schedule Cost effectiveness (including fees & discounts) Schedule Contract Administration Socio Economic Considerations What “Get It Right” Means To…. Program Managers • Ensure bona fide need, define requirements accurately & completely • Services >$100,000 must be “performance based” • Collaboration with Contracting Officer • Comply with procedures established What “GIR” Means To… Finance Managers • Ensure compliance with OSD policy memo of March 24, 2005 • Review funding requests/funding citations • Ensure the transaction complies with internal review procedures established by Military Departments and Defense Agencies. • Contribute to the review and analysis of the metric based reports What “Get It Right” Means To… Assisting Agencies • Ask for and incorporate any unique terms and conditions • Compare order or contract requirements to intended vehicle • Acquisition of services—ensure compliance with Section 803 (receive at least 3 proposals) • If a requirements package is incomplete, contact the Contracts and Requirements POC immediately! • Properly code data in FPDS-NG • Make terms & conditions easily available to DoD officials (i.e. contracts on-line) • Set realistic customer expectations What “Get It Right” Means To… Contractors/Vendors • With revenue comes responsibility. • If task or item ordered is outside the scope of the contract, the Contractor has responsibility to notify the Government • Educate workforce (including business development, marketing, and sales force) DoD/GSA/DAU Proper Use of Non-DoD Contract Vehicles Road Show Old Dominion University Ted Constant Center Wednesday, August 3rd, 2005 8:30AM – 11:30 AM Tommy Benton 757-441-6509 [email protected]