Transcript Document
GSA Federal Supply Service
GSA & DoD Current Events
TASC
July 20, 2005
Tommy Benton
757-441-6509
[email protected]
Today’s Topics
• FSS & FTS Merger
• OSD October 04 Letter
• OSD June 05 Clarification Letter
• DoD/GSA/DAU Road Show
GSA – Our Mission
We help federal agencies better serve
the public by offering, at best value,
superior workplaces, expert solutions,
acquisition services, and management
policies.
GSA – Our Organization
GSA
PBS
FSS
FTS
Public Buildings Service
(PBS)
Manages government owned
and leased space
Provides office space for
over 1 million Federal employees
Federal Technology Service (FTS)
Provides a full range of voice and data
products, services, and technical support
Provides assisted procurement services
for IT products and Professional Services
Federal Supply Service (FSS)
Source for virtually every commercial
product or service an agency might need
Leading e-Business enterprise
and digital marketplace
Worldwide distribution system
The New GSA
GSA
FTS FSS
PBS
FAS
The New GSA
GSA
FTS FSS
PBS
FAS
Remaining Topics
• OSD October 04 Letter
• OSD June 05 Clarification Letter
• DoD/GSA/DAU Road Show
Websites:
http://acc.dau.mil/simplify/ev.php?ID=7
1530_201&ID2=DO_TOPIC
http://www.acq.osd.mil/dpap/specificp
olicy/index.htm
https://acc.dau.mil/simplify/ev.php?ID=
71530_201&ID2=DO_TOPIC
Proper Use of Non-DoD
Contracts
DoD spends billions of dollars through nonDoD contract vehicles
Recent Inspector General reviews have
found that non-DoD contract vehicles are
not always properly used*
Proper Use of Non-DoD
Contracts
OSD Policy Memo on Proper Use of Non-DoD
Contracts (Issued Oct 2004, Effective 1 Jan 2005)
Applicable to both services and supplies
Applies above SAP
Provide DoD unique terms and conditions to
assisting agencies
Agencies Processes
Develop post-award review
Proper Use of Non-DoD Contracts
Pre-Award Review Processes/Procedures
Consultation with DoD Contracting Officers and
Financial managers
• Does this meet the customer’s needs – quality,
delivery, price
• Whether the requirements are within scope of the
intended vehicle
• Cost effectiveness (including fees and discounts)
• Schedule
• Contract administration
Post-Award Review Processes/Procedures
Analyze number and value of transactions using nonDoD vehicles & measure proper use & effectiveness
Proper Use of Non-DoD Contracts
DoD June 17, 2005 Letter
• The use of non-DoD contracts is encouraged when
it is the best method to procurement to meet DoD
requirements.
• Advance acquisition planning. Non-DoD vehicles
are not a substitute for poor acquisition planning.
• Nor are they to be used to circumvent conditions
and limitations imposed on the use of funds.
What “GIR” Means To:
Contracting Officers
• Does it meet the customer’s needs—quality,
delivery, price
Are the requirements are within scope of the intended
vehicle/schedule
Cost effectiveness (including fees & discounts)
Schedule
Contract Administration
Socio Economic Considerations
What “Get It Right” Means To….
Program Managers
• Ensure bona fide need, define requirements
accurately & completely
• Services >$100,000 must be “performance based”
• Collaboration with Contracting Officer
• Comply with procedures established
What “GIR” Means To…
Finance Managers
• Ensure compliance with OSD policy memo of March 24,
2005
• Review funding requests/funding citations
• Ensure the transaction complies with internal review
procedures established by Military Departments and
Defense Agencies.
• Contribute to the review and analysis of the metric based
reports
What “Get It Right” Means To…
Assisting Agencies
• Ask for and incorporate any unique terms and conditions
• Compare order or contract requirements to intended vehicle
• Acquisition of services—ensure compliance with Section 803
(receive at least 3 proposals)
• If a requirements package is incomplete, contact the Contracts
and Requirements POC immediately!
• Properly code data in FPDS-NG
• Make terms & conditions easily available to DoD officials (i.e. contracts on-line)
• Set realistic customer expectations
What “Get It Right” Means To…
Contractors/Vendors
• With revenue comes responsibility.
• If task or item ordered is outside the scope of the
contract, the Contractor has responsibility to notify
the Government
• Educate workforce (including business development,
marketing, and sales force)
DoD/GSA/DAU
Proper Use of Non-DoD Contract Vehicles
Road Show
Old Dominion University
Ted Constant Center
Wednesday, August 3rd, 2005
8:30AM – 11:30 AM
Tommy Benton
757-441-6509
[email protected]