Transcript CTC Mod 2 - Pennsylvania Child Welfare Resource Center

CTC Mod 2
Post Work
Objectives
Post-Work LO
– Access the CWIS webpage
– Identify types of records available in the Statewide
Database
– Identify questions about expunctions to discuss
with a supervisor
– Record notes relevant to identifying child abuse
and neglect
Agenda
• Storing and Sharing Case Records
• Managing Records
• Keeping a Written Record
Storing and Sharing Case Records
Access to Information
The department is responsible for maintaining a
statewide database of information. This
database helps identify child abuse and neglect
through:
• Eliminating gaps in information
• Improved accuracy and timeliness of data
• Modernized processes for transferring cases
Statewide Database
The database must include:
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Reports of suspected child abuse
pending investigation
Reports with a status of pending
juvenile court or pending criminal
court action
Indicated and founded reports of
child abuse
Unfounded reports of child abuse
awaiting expunction
Unfounded reports accepted for
services
Reports alleging the need for
general protective services
General protective services
reports that have been
determined to be valid
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Reports alleging the need for
general protective services that
have been determined invalid and
are awaiting expunction
A family case record for all reports
accepted for investigation,
assessment or services
Information on reports made to
the agency, but not accepted for
investigation or assessment
False reports of child abuse
pursuant to a conviction under 18
pa.C.S. § 4906.1 (relating to false
reports of child abuse)
Note: False Reports of Child Abuse and
Neglect
The Child Protective Services Law requires the
database to include the maintenance of false
reports, to help identify patterns of intentional
false reporting, which in turn will allow us to
focus our energies on cases of genuine abuse
and neglect.
Child Welfare Information Solution
• The statewide database is housed in the Child
Welfare Information Solution (CWIS)
• CWIS is a case management system that
allows for real-time electronic sharing of
information
CWIS Training
• Training specifically relating to the Child
Welfare Information Solution will be available
• Talk to your supervisor about CWIS training
• Please click on the button below to access
CWIS
CWIS
Managing Records
Management of Records
• Management of records in the statewide
database ensures the confidentiality, currency,
and accuracy of the data it contains.
• Record management includes amendments
and expunctions of unfounded and general
protective services reports.
Notifying the Department
• Amendments and expunctions to records
must be timely.
• The county agency must notify the
department immediately upon closure of a
case so the report may be expunged as soon
as possible.
Expunctions
Consider these timeframes established in the Child
Protective Services Law:
Conditions for Expunging the Records of
Perpetrators Under 18 Years
The individual must have reached the age of 21, or
five years must have elapsed since their name was added to the database,
whichever is later, if the individual meets all of the following:
The individual has not
The individual has
been named as the
never been convicted
The child abuse did not
perpetrator in any
or adjudicated
subsequent indicated
delinquent by a court
involve the use of a
report of child abuse
of an offense under
deadly weapon, as
defined under 18
and is not named as an
6344 (c), and no
Pa.C.S. 2301.
alleged perpetrator in a proceeding is pending
child abuse report
seeking a conviction or
pending investigation.
adjudication.
Application
What are some questions you have for your supervisor about the
county agency’s role in the expunction of case records for
various types of reports? Please record your questions here,
print them, and bring them to your next supervision.
Print
Further Exploration
Discuss with your supervisor if, when, and how you
would be expected to handle these and other
situations regarding expunction of records:
• As a front line child welfare professional, how do
appeals and expunctions processes and
requirements impact your work with families?
• Would you let the alleged perpetrator know that the
record will be expunged if a report is unfounded?
• When working with a youth who was named a
perpetrator in an indicated report of abuse at the
age of 15, how would you explore the possibility of
expunging the record?
Keeping a Written Record
Identifying Child Abuse and Neglect
• In Charting the Course Module 2, you learned
about the legal and medical definitions of
child abuse and neglect
• You also learned about the six domains and
gathering information to determine whether a
case meets the definition of child abuse
• Another crucial component is documentation
and record-keeping
Know the law
Know the
case/family
Record what you
know
Record What You Know
• How you document the work that you do is a highly influential
aspect of your job, and may become a key factor in the life of
a child
• Case documentation functions as a legal document in court
testimony
• A clear, concise, and accurate record helps you and your
supervisor make informed decisions with the family, and helps
your colleagues and other professionals who may come in
contact with this family through the life of a case
Competent Documentation Is:
Objective
Accurate
Clear
Descriptive
Relevant
Concise
Let’s Practice
Watch this brief clip of a mock
interview.
As you watch, note key information
that is relevant to identifying child
abuse and neglect.
Your notes should reflect what you
learned in CTC Mod 2. Click below
to review:
• Categories of Abuse
• Key Legal Definitions
• The Six Domains
• Indicators of Abuse and Neglect
Let’s Practice
Briefly record any information you heard that is relevant to identifying
child abuse and neglect.
Then, review your documentation. Is it objective, accurate, and clear?
Information related to:
• Categories of Abuse:
• Key Legal Definitions:
• The Six Domains:
• Indicators of Abuse and Neglect:
• Other:
What Did You Include?
Check to see whether you noted these key pieces of information:
 Did you write down Molly’s age?
 How often did you say Molly is left home alone?
 How did you record Ms. McAbee’s reasoning for leaving Molly
home alone?
 Did you make a note of the supports available to this family,
such as Ms. McAbee’s sister?
 Did you record Ms. McAbee’s comment that she feels like she
has to leave Molly home alone when she visits Mr. Hazlet?
 Did you use exact words, or did you paraphrase Ms. McAbee’s
response?
Learn more about documentation and case notes in CTC Module 4.
Assess Your Notes
If Samantha, Sean, or Molly read your notes, how
would they feel? How would you feel?
After considering your response above, would you
make any changes to your documentation?
I Want to Know More
For more information and the opportunity to
practice, please consider these workshops:
• 315: Basic Writing Skills
• 315: Writing Skills for Case Documentation
And this online resource:
Access the
Basic Writing Skills Resource Manual
Review of CTC Mod 2
Now that you have completed Module 2, please review the
learning objectives again for this module and identify on a
scale of 1 to 5, with 1 being not at all knowledgeable and 5
being very knowledgeable, your knowledge level regarding
this objectives from Module 2.
 List the nine phases of casework practice.
 Reference state law to identify child abuse or neglect.
 Identify potential physical, emotional, and behavioral
indicators of child abuse and neglect and their impact on
child development and behavior.
 Identify the medical information that is necessary to make
a determination of abuse and methods of documenting this
information.
 Use information gathered in the six domains to assist in
identifying child abuse and neglect.
 Describe at least one strategy for self-care that child
welfare professionals can use to cope with stress and
exposure to trauma.