Transcript Slide 1
Florida International University HR Liaisons Meeting
February 18, 2010
AGENDA
• Introduction • Census 2010 Update • PeopleSoft HR Implementation • Overtime • Recruitment Services Updates • Compensation Administration Updates • Other Updates • Important Dates • Wrap Up
PeopleSoft HR Implementation
PANTHERSOFT STRATEGIC INITIATIVES
ENTERPRISE APPLICATION STRATEGY
Full Integration with other existing PeopleSoft Applications One Central Dash Board for students, faculty, and staff (my.fiu.edu) Foundation layer for analytical reporting (data warehousing) Leverage existing infrastructure and skill set
HUMAN CAPITAL MANAGEMENT – THE DIFFERENCE
•
Current HR
• Reactive • • • • • • • Administrative Transactional Just-in-time Promises soft-dollar benefits Adds paperwork Counts employees Downplays its drag on the bottom line •
Human Capital Management
• Proactive • • • • • • • Strategic Collaborative All-the-time Delivers hard-dollar benefits Adds value Empowers employees Adds to the bottom line
IMPLEMENTATION SCOPE
Phase I
Human Resources
Administer Workforce Position Management Contract Management Commitment Accounting Base Benefits and Integration with People-First Recruitment Integration with Financials and Contract & Grants Modules
Time & Labor
Payroll In-house
Regulatory Reporting (Board of Governors) * OSRA effort reporting analysis to be completed Phase II
Employee and Manager Self Service
Absence Management
Faculty and Service tracking
Labor Relations Management
OSRA Effort Reporting* Phase III
Workflow automation
ePerformance
Training Administration
Enterprise Portal Integration
STEERING COMMITTEE
Executive Sponsor and Chair Vice Presidents Dr. Kenneth Jessell Dr. Jaffus Hardrick Dr. Min Yao Committee Members Joseph Barabino Carlos Flores Robert Grillo Tonja Moore
Overtime
AUTHORITY – UNITED STATES DEPARTMENT OF LABOR
Fair Labor Standards Act of 1938 (FLSA) as amended (29 USC §201 et seq.; 29 CFR Parts 510 to 795) Revised on April 20, 2004
The FLSA establishes minimum wage, overtime pay, recordkeeping, and youth employment standards affecting employees in the private sector and in Federal, State, and local governments. Covered nonexempt workers are entitled to the minimum wage. The federal minimum wage effective July 24, 2009 is $7.25 per hour.
Overtime pay at a rate not less than one and one-half times the regular rate of pay is required after 40 hours of work in a workweek.
OVERTIME FOR NON-EXEMPT EMPLOYEES
Record ALL hours worked in the ADP System including any hours actually worked in excess of 40 hours in a workweek All OT must be authorized by the immediate supervisor prior to working OT pay is calculated at 1 ½ times employee’s hourly rate for all hours actually worked in excess of 40 hours in a workweek Compensatory time may be earned in lieu of OT pay at the rate of 1½ times the number of hours worked
Violation
Not inputting all hours in ADP – instead have separate recordkeeping Not paying or providing appropriate compensatory time
PENALTIES/SANCTIONS
Penalties/Sanctions
The Department of Labor uses a variety of remedies to enforce compliance with the Act's requirements. When Wage and Hour Division investigators encounter violations, they recommend changes in employment practices to bring the employer into compliance, and they request the payment of any back wages due to employees.
Willful violators may be prosecuted criminally and fined up to $10,000. A second conviction may result in imprisonment. Employers who willfully or repeatedly violate the minimum wage or overtime pay requirements are subject to civil money penalties of up to $1,100 per violation.
EXEMPT EMPLOYEES
Regulation identifies and excludes certain worker (exempt) from FSLA coverage • Executive • Administrative • Professional (Learned Professional) or Professional (Creative Professional) • Highly Compensated employees Employees in exempt positions get paid the same amount every workweek regardless of the hours they work Required to record leave Departments should not allow flex hours to compensate for “extra” hours worked
RECRUITMENT SERVICES UPDATES
Changes in H1B Process
• Process changed effective January 1, 2010 • Prevailing Wage Determination (PWD) will be made by the new National Prevailing Wage Help Center rather than by State Workforce Agencies • PWD must be sent by mail, rather than electronically • Once petition for H1B visa has been submitted, the position must be posted online and on bulletin boards for ten working days • The process will take longer than usual as a result
Faculty Recruitment Reminder
• HR Liaisons are responsible for updating the applicants’ status as the faculty search progresses • Academic Affairs will close the posting after the finalist has been identified, updated in the system and the offer has been accepted
RECRUITMENT SERVICES UPDATES
New Sign-On Packet
• The sign-on packet was reformatted to include the new FIU logo • A new form, the Confidentiality Agreement, was added and all non-Faculty employees are required to complete it • Make sure employees are instructed to select the correct packet for their pay plan
2010 Student Employee of the Year Recognition Award
• Student Employment Week will be April 12 – 16 • College and Universities recognize the importance of student work experience during this week • The Division of Human Resources will accept nominations through March 5 for student employees who best embody service excellence, dedication and whose academic achievements remain stellar • One student will become the Student Employee of the Year • More information and the link to the form will be forthcoming via e-mail
COMPENSATION ADMINISTRATION UPDATES
Total Compensation Statements
• The Total Compensation Statement details the value of the total compensation and benefits package received by employees and displays the University’s commitment and investment in each employee . • Salaries are a part of the total compensation employees receive. The total package may include: Overtime, Bonuses, Spot awards, Shift Differential Pay, Lead Worker Pay and Criminal Justice Incentive Pay • The statement also details the university’s contribution towards employee benefits, including insurance matching, retirement contributions, and work life programs • Statements will be available to employees in the next few weeks
COMPENSATION ADMINISTRATION UPDATES
Total Compensation Estimator
• The Total Compensation Estimator has been updated for 2010 • This calculator estimates an applicant’s total compensation, including insurance matching, retirement contributions and leave accruals • The calculator can be found on the HR webpage under the Compensation Administration Department
Living Wage Adjustments
• The department of Health and Human Services is expected to issue the new living wage in early March • If employees fall below the minimum, salaries will be adjusted
OTHER UPDATES
Pay Plan Updates for Temporary and Student Employees
• On the pay period ending February 4, 2010, Payroll began the process of monitoring the student status on a biweekly basis • If the PantherSoft Student Administration interface flags and employee as a non student, the employee’s pay plan will be changed to non-student and the employee will be enrolled in the FICA Alternative Plan
Service Delivery Model Update
• In order to enhance the customer service experience and streamline operations at the Modesto A. Maidique Campus, PC 224 will become the entry point for
paperwork sent and all guests to the Division of Human Resources
• Effective March 1, 2010 the Payroll window will be closed • Employees should visit PC 224 to pick up checks • All mail should delivered/sent to PC 224
OTHER UPDATES
AvMed Breach
• Laptops at AvMed were stolen containing personal health information for over 40,000 employees, former employees, and dependents of the State • AvMed sent letters to all present and past subscribers and notified credit reporting agencies, Medicaid and Medicare • AvMed contracted with Debix for a two year protection plan against identity theft. Employee must call within 120 days of the date on the letter from AvMed to enroll to get this benefit • Debix phone: (877) 263-7998
IMPORTANT DATES
Event
FIU Miami Heat Take Over Day STEPP – Dr. Pedro Greer
Date
Sunday, March 14 Wednesday, March 24