Transcript 2011 Retreat - Student Data Powperpoint

June 20th, 2011
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Student Reporting Framework
Federal Data (Homeless and Migrant)
Attendance and Funding
Achievement Tests and Grading
Community Safe
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Greene County Schools uses Star Student to
collect information about the students we
serve in our district.
That information is transmitted twice a week
to the state Education Information System
(EIS).
Statewide Student Management System (SSMS)
STAR Student from Century is the SSMS.
Education Information System (EIS)
Star Student
Data entered daily
by school staff
This data from STAR
Student is extracted and
sent to EIS twice a week
during the school year
State Report Card
Data Warehouse
Truancy
Graduation Rate
Discipline
Preliminary Report
Pre-K Data
E-Tiger
EIS then gets pulled
by multiple state
departments to meet
federal requirements
they are tasked with
collecting.
STAR Student
EIS
Checkbook
Bank
Must Reconcile
Each Funding Period
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It does not matter if you got the correct data in STAR. For it to
appear on the state reports accurately, it has to be checked that
the data got into EIS.
Each school’s principal and designated secretary or guidance
counselor/aide has an EIS account to check this data.
As a school, the largest chunk of data to check is in the fall
(October usually) in which you need to make sure all students
have their data entered correctly in EIS.
After that, each student that enrolls throughout the year needs
to have verified that their data made it into EIS upon enrollment.
This data is verified by each school in the spring (May) and the
principal signs off that the data (in EIS) has been checked and
verified.
Do not wait until May to begin checking if this is correct. Begin
in October.
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The state is now using EIS to populate reports
for Federal Projects data such as identifying
students as Homeless, Migrant, and students
who may qualify for ESL (English as a Second
Language) services.
The key thing for today is to note the
importance of three surveys that need to be
completed when students enroll in your school.
Should collect this for each student each year.
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A student who lacks a fixed, regular and
adequate nighttime residence and whose
primary nighttime residence is one of the
following:
01 - shelters, transitional housing, awaiting
foster care,
02 - doubled up (living with another family
due to economic reasons),
03 - unsheltered (cars, parks, campgrounds,
temporary trailer, abandoned building),
04 - hotels/motels
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The homeless (H) student classification is
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The homeless student classification (H) is the core homeless
indicator and must be coded as Y for all homeless students.
Once a student is identified as homeless,
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Yes for homeless students (as defined above)
No for other students.
the homeless flag remains Yes for the entire school year
the primary nighttime residence code (01-04) remains what it was
at the initial homeless identification.
The student is eligible for homeless services for the entire school
year regardless of whether the student obtains a fixed, regular
adequate nighttime residence later in the school year.
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All homeless students must have one of the
four primary nighttime residence codes (01-04
listed above).
Homeless Served with McKinney-Vento Funds
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Yes for homeless students served by McKinneyVento subgrants or McKinney-Vento ARRA
carryover funds; otherwise No or Null
Homeless Unaccompanied Youth
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Yes for homeless students who are not living with a
parent or guardian; otherwise No or Null
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The homeless student classification is
entered on the Special Programs screen in
most SIS packages.
Homeless primary nighttime residence,
homeless served by McKinney-Vento and
homeless unaccompanied youth are entered
on the Auxiliary screen in most SIS
packages.
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A student must be certified as migrant by the state
through the granting of a Certificate of Eligibility
(COE).
The migrant student list for your district that
appears in EIS is vetted by (TOPS) Tennessee
Opportunity Programs.
Districts cannot change the migrant data that
appears in EIS.
Districts check their migrant student data in EIS and
inform TOPS of any discrepancies.
Select District / Research Queries / Migrant Student
List / Go.
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A child between the ages of 3 and 21who has not
graduated from high school or does not hold a
high school equivalency certificate and
the child is a migratory agricultural worker, dairy
worker or migrant fisher or has a parent, spouse,
or guardian who is a migrant agricultural worker,
dairy worker or migratory fisher and
the child has moved within the preceding 36
months in order to obtain or to accompany (or
join) a parent, spouse, or guardian to obtain
temporary or seasonal employment in qualifying
agricultural, dairy or fishing work and
such move was made out of economic necessity
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Complete the Migrant Survey for all new students to
be sure a student who is eligible receives services.
TOPS may not identify all students eligible for
migrant services.
If a student is eligible (answers yes to question 1 or
2), then school or LEA calls contact at bottom of
form to notify TOPS.
Code student as Migrant in SSMS/Special Programs
Table so you can pull those students from STAR for
reporting especially in Pre-K.
Notify Federal Projects Director (or their designee)
of a migrant student’s withdrawal from your school
so they can submit the ISR for that student to TOPS
within four days of withdrawal.
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The primary function is to have all students
complete the home language survey on the
enrollment form and if a student answers
any of the questions with a language other
than English then you are to code that
student as an N – (Non English Language
Background) in SSMS and notify the Federal
Projects Director or ESL teacher assigned to
your school so that student can be tested.
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Once that student is tested and a determination
is made to provide services or not, the ESL
teacher will direct the SSMS user to code the
appropriate ESL code for that student. Do make
sure that if a student is a Non English Language
background or other ESL code then make sure
the native language for that student is
something other than English. Not specifying a
native language for an ESL student is the same
as coding their native language as English.
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Two components that greatly affect funding for
the school district is related to two terms called
ADM (Average Daily Membership) and ADA
(Average Daily Attendance).
ADM has to do with how many students you
have enrolled in your school in a specific time
period.
ADA has to do with how many students you
have present in school for that given time
period.
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Scheduled for 20 days X 390 minutes /
Standard Day of 390 minutes / 20 Report
Period Days
20 X 390 / 390 / 20 = 1.000
Scheduled for 18 days X 360 minutes /
Standard Day of 390 minutes / 20 Report
Period Days
18 X 360 / 390 / 20 = .8308
Funding Periods used in the BEP
calculation;
Month 2 = Weight of 12.5%
 Month 3 = Weight of 17.5%
 Month 6 = Weight of 35%
 Month 7 = Weight of 35%
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The resulting figure from the sums above is the
ADM Figure used for BEP Funding.
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Days-Present—For state reporting
requirements, full-time students that are present
for half of the state minimum school day of 6 1/2
hours should be counted present, regardless of
the amount of time over 6 ½ hours school may
be in session.
Part-time students must be present for half of
the time for which they are scheduled to be
counted present for the day.
Kindergarten students are considered present
after attending 2 hours of the instructional day.
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TCA 49-3-315 (4) – “as early as possible before
the close of the current school year, the county
superintendent of schools shall certify to the
county trustee the correct WFTEADA for the
entire current school year.”
These figures are to be used for the
apportionment of local county school funds as
required by TCA 49-3-315 (5). This is how local
funds (sales tax, property tax, etc.)are divided
among county, city, and special school districts.
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Weights
Grades K-3 = 1.287
Grade 4 = 1.218
Grade 5-6 = 1.037
Grade 7-8 = 1.137
Grade 9 = 1.261
Grade 10-12 = 1.371
Grade N = .030
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Weights – Vocational
Ag 10 = 1.679
Ag 12 = 2.027
Family & Consumer Science Ed. = 1.634
Family & Consumer Science Occ. Ed. = 1.634
Health Science Ed. = 1.634
Trade & Industrial = 1.911
TEE = 1.339
BT = 1.580
ME = 1.580
Contextual Academics = 1.580
Other Vocational programs = 1.580
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TCA 49-1-617. Development of policy by which student
scores on achievement tests comprise percentage of final
grade in certain subjects in grades three through eight.
Each local board of education shall develop a policy by which
student scores on the Tennessee comprehensive assessment
program's grades three through eight (3-8) achievement tests
shall comprise a percentage of the student's final grade for the
spring semester in the subject areas of mathematics,
reading/language arts, science and social studies. The
percentage shall be determined by the local board from a range
of no less than fifteen percent (15%) and no more than twentyfive percent (25%). The policy shall utilize performance levels
determined by the state board of education and be developed
and implemented for the spring semester of 2011.
Acts 2010, ch. 1127, § 1.
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The state shared with directors in December of 2010 that
until the new testing window provided by this same law
took effect (in effect for FY2011-12) it would be unlikely
they would have the testing data back in a timely fashion
for the Spring of 2011.
Districts are expected to have policy in place prior to
April 2012 testing window.
It has been discussed that the percentage will comprise
15% of the student’s second semester (Spring) average in
grades 3-8 and affect the subject areas of math,
reading/language arts, science and social studies.
With that information, the following will apply for school
staff members to calculate a student’s final grade in
grades 3 through 8
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With that information, the following will
apply for school staff members to calculate a
student’s final grade in grades 3 through 8.
The Marking Period table in STAR Student will
reintroduce the S1 (Fall or Semester 1)and S2
(Spring or Semester 2) marking periods.
 We will also add a new marking period called TS
for TCAP Score.
 The grades will be calculated for S1 and S2.
Teachers will not have to do this calculation.
 S1 and S2 marking periods will comprise the
final grade for grades 3-8 in the five subject
areas listed in TCA 49-1-617.
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Entering the TCAP scores in the TS marking period
may be assigned the following ways:
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The post grade routine in STAR and the Testing
Coordinator for that school enter the scores by class.
Allow teachers access to the TS marking period in
portal and once provided the subject area scores for
their class, enter this value for each student they teach.
Import routine being piloted by the state in certain
districts.
Will need to work with Mrs. Boles to ensure that any
testing data coming back from the state matches up
to the scenario we choose as a district to implement.
Will meet next April after the testing window closes
to develop and demonstrate best practices for TCAP
and final grade calculations.
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Will the raw scores come back by student and grouped
by homeroom or by subject area teacher?
Do you calculate the final grades based on S1 and S2 in
all classes and grades in your school?
Order of calculations?
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1 – S2 Calculation with TCAP Score for TCAP courses only
2 – FG Numeric Average for all classes
3 - FG Numeric Averages for TCAP courses only.
4 - Letter Grades for Art, Music, PE, Writing, etc.
Will Language Arts and Reading be separate courses and
test scores? Any problems with that for some schools in
6th through 8th grade?
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Will work with schools to maintain up to date
information for making calls to people who
should be getting them.
If we don’t do keep up to date records, then the
service will bring more harm than it will bring
good.
To accomplish this we will be doing test calls
by school to allow schools time prior to the
inclement weather season to update their
contact information. This will occur sometime
in October.
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Errors in daytime list were significant
enough that using it would have been
unreliable.
May reintroduce if the night time list
improves and we can do a test call for the
daytime number and determine it is more
accurate.
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Prefer not to add additional numbers if at all
possible.
Two options
Use service such as one provided by WJHL for
mobile alerts to school closings.
 Can be added to separate miscellaneous list by
emailing District Network Administrator or
Technology Coordinator if necessary.
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