Transcript Slide 1

Annual General Meeting
23rd May 2007
Kingsgate Hotel, Garnett Avenue,
Hamilton.
Agenda
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Welcome
Chairman; Andy Mitchell, Executive Committee
Apologies
Appointment of Scrutineers
Notification of Obituaries
Confirmation of Agenda
Items of General Business
Apologies
Branch Chairmen
Pip Rutland
Craig Bryant
Ken Ferguson
Life members
Bob & Frances Swann
Helen Parkes
Jenny Pinney
Lady Fiona Elworthy
Mike Pattison
John Burrowes
Hester Ford
Apologies
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Keith & Ruth Orange
Graham and Leslie Hunter
Donald Johnston
Warren Moyes
Noel Beatson
– Represented by 77 proxies
Appointment of scrutineers
• “That Craig North, Paul Lampp, Phil
Stewart, be appointed as Scrutineers for
the 32nd AGM of the NZDFA, 23rd May
2007
Obituaries
• Jo Acland
• Keith Severinsen
Minutes
Confirmation of the Minutes of the 31st
Annual General meeting of the NZDFA ,
held at the Avon Room, Copthorne
Commodore Hotel, Memorial Avenue
Christchurch
Wednesday 24th May 2006, at 1.30pm
Circulated in the Annual Report 2005/06, printed in Deer
Industry News 23 April 2007, page 210
Matters arising.
Chairman’s report
Circulated in the Annual Report 2006/07
Printed in Deer Industry News 23 April 2007,
page 12-15 of Annual report
Financial report
Tim Aitken, Finance portfolio.
Circulated in the Annual Report 2006/07, printed in Deer
Industry News 23 April 2007, page 18-21
Statement of Financial performance for the Year Ending
31st March 2007
Formal Financial motions
• “That the NZDFA budget of expenditure for the
year ending 31st March 2007 be approved”
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Break even target
Subscriptions set at $60 plus GST
2050 target
Branch Capitation fee increased to $20
Equivalent costs to 2006/07
Reserves aimed to maintain a minimum $100k
Audit fees confirmed as $2.5k on a quote from
Deloitte
Statement of Financial
Position
Current assets
Short term Bank deposits
Accounts Receivable
132875
2649
135524
Current liabilities
Accounts payable
Net
Current net equity
14009
121515
121457
Details Income
• 2006 actual
– Subscriptions
– Interest & sundry
– DINZ Industry Good
• Total
• Deficit
• 2008 budget
62640
10495
12516
85651
58
– 92250
– 9700
– 16000
117950
0
Details
• 2007
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Audit
Conference
DEEResearch fees
General office
Insurance
Legal
Postage
PR Support
Printing
$
2250
4718
4000
301
1996
1100
2894
1190
5055
• 2008
2500
2000
4000
300
2500
2000
6000
2500
8600
Details
• 2007
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• 2007
Publications
Returning officer
Honoraria
Telecommunications
Travel & accommodation
» Executive Committee
» SAP
• TOTAL
7776
350
22500
1757
28924
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8000
550
27000
3500
37500
(19000)
(10000)
85593
117950
Motions
2.” That the NZDFA Commodity Levy
(Farmed Deer Products) 2001 on venison
and velvet be fixed at NIL for the NZDFA
financial year 2007/08 until that levy order
is deemed to be revoked under the
requirements of the Commodity Levies
Act,1990 (sec 13.1) on 16th September
2007, at the 6th anniversary of the
granting of the current commodity levy.
Motions
3 “That the Executive Committee honoraria
for the 2007/08 financial year be set be
fixed at $9000 for the elected Chairman,
and $6000 for each other Executive
Committee member.”
Appointment of Auditors
“That Deloitte be appointed as NZDFA
auditors for the ensuing year, 2007/08”
Budget 2007-08
“That the NZDFA Budget of Income and
Expenditure for the year ending 31st
March 2008 be approved”
Constitutional change.
Clause.37.12
37.12
Selection Process: As soon as
possible after the closing date for nominations
the Returning Officer shall publish to all
Branches and in “Stagline” a full list of the
persons nominated, together with any
declarations of interests received from them. On
the date determined for the selection (but not
later than the end of July each year), the
Selection and Appointment Panel shall convene,
interview and select from the nominees as many
Association representatives as are required to fill
available vacancies on DINZ.
“That the date determined for selection
be not later than the end of June each
year. “
Remit 1. Waikato Branch:
Deer Industry New Zealand
Board appointments procedure.
“That Direct Elections replace the SAP
process for selecting farmer
representatives to the DINZ Board”.
Remit 2. Southland
Branch. National Animal
Identification and Traceability
“That the New Zealand Deer Farmers'
Association recommends Deer Industry
New Zealand not pursue the mandatory
adoption of an electronic identification
system for deer until there is acceptance
of the need for one from the majority of
New Zealand deer farmers “
Remit 3 . Canterbury
Branch: Sustainable farming.
“That the Canterbury Branch request
NZDFA to be proactive and promote the
science-based approach to environmentally
sustainable farming, and to actively engage
with like-minded organization to facilitate
science-based policies”
Remit 4. Northland. Added
safety and Tb testing (NVSB
Registered Drug users)
“That the NZDFA pursue the option of coordination
between the AHB and the National Velvetting
Standards Body (NVSB) regarding the use of
sedating drugs, with the objective being to enable
NVSB certified velvet farmers to use these
approved drugs to sedate mature stags for the
purpose of TB testing in addition to their normal
use in the practice of velvet antler removal
Remit 5 . JRG: Johne's
Disease classification. .
“That the NZDFA endorse and promote the
voluntary Johne's Disease Herd Status
classification system for presentation to
the live sale market developed at
the request of the 31st AGM.
WITHDRAWN
Remit 6. Canterbury Branch:
Focus Farms.
“That the Canterbury Branch, NZDFA
requests DINZ to review funding options
for focus farms, to guarantee funding of
$20,000 / year for three years”.
Remit 7 suggested
• That the NZDFA asks Deer Industry New
Zealand to pursue with MAF and the AHB
the urgent need to take a coordinated and
proactive approach to ensure that the
Modified ETB is verified and adopted as
soon as possible.”
Remit 8, Central Regions
“That the DFA request DINZ to review the
current velvet grading system, so as to
better reflect the market specifications in
regard to size, density and colour”
Animal ID and Traceability
• That the NZDFA recommends to Deer
Industry New Zealand that the deer
industry pursues RFID on the basis that
other species of equal or greater
biosecurity risk, introduce an RFID
scheme at the same time or earlier than
the deer industry
Secondly or separate remit
• In recognition of the low biosecurity risk of
( larger scale hill/extensive ) deer farms
with home bred progeny going direct to
slaughter, that the current direct to
slaughter tagging system remains an
option for non trading stock
General business
Amendment
Remit 8. Canterbury Branch; Velvet
antler. Lower tynes removal.
• “That in the absence of an accepted velvet
marketing restructuring …..That NZDFA request
DINZ to ensure that NZFSA (New Zealand Food
Safety Authority) removes lower tynes from
velvet antler (frozen or dried) destined for the
Korean market , in accordance with Overseas
Market Access Requirements (OMAR). The
NZDFA requests DINZ to report conclusions by
beginning of 2007 selling season
Remit 12. Otago Branch; JD and Live Sales
Assurance
• “That the NZDFA requests the JRG to prepare
a set of voluntary deer industry protocols for the
determination of the JD status of deer presented
to the live sale market.
• It is further requested that the proposed
protocols should be developed with the relevant
science providers, appropriate government and
NGO bodies and the wider deer industry groups
with the aim of having the proposals available
for endorsement at the 2007 NZDFA AGM
General business
• JRG report
• Notification of Selection and Appointments
Panel & Executive Committee North
Island election results
• Confirmation of Officers of the NZDFA
Executive Committee
• Deer Industry New Zealand Board
Nominees
• Any other Business
Johnes Research Group
• Peter Aitken Chairman.
• Update on Johne’s disease classification
herd status proposal,
DINZ Board nominees
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Rick Bettle, Wellington
Barry Cuttance, Canterbury
Keith Neylon, Southland
John Scurr, Otago
NZDFA Executive Structure
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Executive Committee
Mark Hawkins
Tim Aitken
Bill Taylor (Re appointed unopposed)
NI (Election result pending)
Selection and Appointments
Panel
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Bob Kingscote
David Stevens (Appointed unopposed)
Mike Holdaway
NI vacancy Result pending
Life Membership
• That Jeff & Trish Pearse be nominated as
life members of the NZDFA in recognition
of outstanding commitment to progressing
the aims and objectives of the NZDFA and
their continuous services and contribution
to the NZ deer Industry
Annual General Meeting
23rd May 2007
Kingsgate Hotel, Garnett Avenue,
Hamilton.