Transcript 12 - NEWESD 101

Welcome to Student News
1:00 – 2:00 (call in 12:45)
Please MUTE your microphones!
Make sure your K20 contact registers your district for the next month’s VTC.
We will not be taking roll call, so please email a list of VTC attendees at your
site to:
[email protected]
Introduction
Student News VTC
• Welcome to the November 2009 Student VTC.
• Our next VTC will be Thursday, January 28,
2010.
• NO VTC IN DECEMBER
• If you have comments or suggestions for
upcoming VTC’s, please email them to:
[email protected]
News
Crista
News
Upcoming Trainings
• Data Mining – Basic and Advanced – NEW ESD101 Lab
– Basic December 2, 2009
– Advanced December 2, 2009
9:00 to 12:00
1:00 to 3:00
or
– Basic December 3, 2009
– Advanced December 3, 2009
9:00 to 12:00
1:00 to 3:00
The expectation for Advanced attendees is that you have
been to the Basic Training or you are already fluent in
Data Mining
News
Upcoming Trainings
• Health Records – NEW ESD101 Lab
– December 8, 2009
10:00 to 3:00
This training will cover basic Health records entry, in
addition to more advance features such as entering
IHP’s, using Student Indicators, and tracking Office Visits
News
Upcoming Trainings
• Security Cleanup – NEW ESD 101 Lab
– December 15, 2009
10:00 – 3:00
or
– December 16, 2009
10:00 – 3:00
This will be a working session, to create position-based
security groups. Districts who already have security set
up this way do not need to attend.
News
Upcoming Release
• December Release Weekend
3:00 AM – 9:00 PM Saturday, December 5,
2009
All users must be logged out during this
installation - this includes Teachers and
Families as well.
Shelly
CEDARS Reminders
Staff DOB
Teacher Birthdates need to be entered on the Staff table for
any districts not using Skyward Fiscal/HR in the Staff Table
Edit the name and enter the Date Of Birth
Path: Student Mngmnt/Staff/Edit Name
CEDARS Reminders
School #
For Entities with multiple
schools attached to
them, at least one
school must be
marked as the default.
Path: Student Mngmnt/Entity/Edit/Entity School Information
CEDARS Reminders
District Entry Date
Reminder – When transferring a student in district or doing a Status
Change, do not change the Most Recent District Entry Date
Path: Student Mngmnt/Student/Entry-With tab
CEDARS Reminders
Status Changes
Reminder – When doing a Status Change, always use the very next day as
the Entry Date, regardless of what day that is
Path: Student Mngmnt/Student/Entry-With tab
CEDARS Reminders
CIP Code Chart
OSPI has mapped CIP Codes to State Course Codes
Path: http://www.k12.wa.us/CEDARS/default.aspx
CEDARS Reminders
CIP Code Chart
OSPI has mapped CIP Codes to State Course Codes
Path: http://www.k12.wa.us/CEDARS/default.aspx
CEDARS Reminders
Timelines
 Your data is pulled every Thursday night/early Friday morning –
changes made in Skyward on Fridays are not visible in CEDARS
until the following week’s pull
 OSPI processes the data over the weekend
 Errors are available in EDS on Monday mornings – corrections
made in data are not reflected until the following week
 Look for communications from OSPI if data processing is delayed
CEDARS Reminders
Known Issues
 Sections with multiple Meet patterns are causing errors
 Free/Reduced status (Special Program code 19) causing errors if the
start date is prior to the first day of school
These two items are being worked on between Skyward and OSPI. You do
not need to change your data to correct these error messages.
 School-Wide Title I programs are not being reported through CEDARS
OSPI has agreed to pull School Wide Title I data from their own database.
Therefore, there is no need for schools that have school-wide programs
to take any further steps. (For schools with individual students
participating in Title programs, you will need to continue marking those
records as you have on each student’s WA/NCLB tab on the Special
Programs button.)
Juli
State Report Updates
Transcript
In order to show new fields on individual students,
transcripts must be printed from Web Access
Path: Web Access/Students/Student Profile/Grade tab/Class History – Add or Edit
State Report Updates
P223 – December Release
New option to show Vocational detail when printing P223 from web access
Path: Web Access/Student Management tab/Federal State Reporting/WA State Reporting/Reports
State Report Updates
P223 – December Release
New option to show Vocational detail when printing P223 from web access
Path: Web Access/Student Management tab/Federal State Reporting/WA State Reporting/Reports
State Report Updates
P223 – December Release
New option to show Vocational detail when printing P223 from web access
Path: Web Access/Student Management tab/Federal State Reporting/WA State Reporting/Reports
State Report Updates
November 2nd Childcount
Quick Pick report created to help validate the November 2nd Childcount
Path: Student Mngmnt/Student/Reports/Quick Pick Reports/Special Ed
State Report Updates
November 2nd Childcount
Quick Pick report created to help validate the November 2nd Childcount
Path: Student Mngmnt/Student/Reports/Quick Pick Reports/Special Ed
Crista
New in Skyward – Dec Release
District Print Queue
Districts have the option to select the number of days reports will be saved
in “My Print Queue” in web access
Path: Web Access/Product Setup/System Administration/
District Print Queue/Report Configuration
New in Skyward – Dec Release
Auto Email for Locked Users
Districts can turn on email notifications if a user attempts to log into too
many times and disables their access
Path: Web Access/Product Setup/Skyward Contact Access/
Security/Product Setup/Configuration/Security Configuration
New in Skyward – Dec Release
Mass Delete Emergency Contacts
New utility to Mass Delete Emergency Contacts based on a Range or
Processing List
Path: Web Access/Student Management/Students/Emergency Contacts/Product Setup/Utilities
New in Skyward – Dec Release
Mass Delete Emergency Contacts
New utility to Mass Delete Emergency Contacts
Path: Web Access/Student Management/Students/Emergency Contacts/Product Setup/Utilities
New in Skyward – Dec Release
Attendance Reporting
New Recorded Class Attendance Report available in
web access only
Path: Web Access/Student Management tab/Office/Attendance/Reports
New in Skyward – Dec Release
Attendance Reporting
New Recorded Class Attendance Report available in
web access only
Path: Web Access/Student Management tab/Office/Attendance/Reports
New in Skyward – Dec Release
Grade Posting Report
New options to allow for more exclusions on this report
Path: Web Access/Student Management tab/Office/Grading/Reports
New in Skyward – Dec Release
Grade Posting Report
New options to allow for more exclusions on this report
Path: Web Access/Student Management tab/Office/Grading/Reports
New in Skyward – Dec Release
Grade Posting Report
New options to allow for more exclusions on this report
Path: Web Access/Student Management tab/Office/Grading/Reports
New in Skyward – Dec Release
Special Ed adding IEP’s
Users will now be allowed to add more than one IEP in a single day
Path: Web Access/Student Management/Student Services/Special Educations/SE Profile
New in Skyward – Dec Release
Special Ed adding IEP’s
Users will now be allowed to add more than one IEP in a single day
Path: Web Access/Student Management/Student Services/Special Educations/SE Profile
New in Skyward – Dec Release
New SBGB Report
Events Master report now available for SBGB users
Path: Web Access/Educator Access Plus/My Gradebook/Reports
New in Skyward – Dec Release
New SBGB Report
Events Master report now available for SBGB users
Path: Web Access/Educator Access Plus/My Gradebook/Reports
New in Skyward – Dec Release
Email Progress Reports from SBGB
SBGB users can will now have the ability to email Progress Reports
Path: Web Access/Educator Access Plus/My Gradebook/Reports
New in Skyward – Dec Release
Family Access Language Options
Families will be able to select a language for display in Family Access
Path: Web Access/Student Management/Families/Family Access/Product Setup/Configuration
New in Skyward – Dec Release
Family Access Language Options
Families will have the ability to select a language for display on the
Family Access screens
Path: Family Access
New in Skyward – Dec Release
Family Access Key Pad Numbers
Families will now be able to view student Key Pad Numbers in
Family Access Account Information
Path: Family Access/Food Service
New in Skyward – Dec Release
Family Access Block Student
Schools will be able to block selected students from
displaying in Family Access
Path: Web Access/Student Management/Families/Family Access/Family Access Users
New in Skyward – Dec Release
Student Access
Option to automatically create Student Access logins when a
student in added in the database
Path: Web Access/Product Setup/Skyward Contact Access/Security/Product Setup/Configuration
New in Skyward – Dec Release
Student Access
Option to automatically create Student Access logins when a
student in added in the database
Path: Web Access/Product Setup/Skyward Contact Access/Security/Product Setup/Configuration
Shelly
Web Access Tips & Tricks
Teacher Access
Secondary Gradebook Users can click on link to see when
grades were posted
Path: Web Access/Educator Access+/My Gradebook
Web Access Tips & Tricks
Teacher Access
Secondary Gradebook Users can click on link to see when
grades were posted
Path: Web Access/Educator Access+/My Gradebook
Web Access Tips & Tricks
Zoom Tool
The Zoom tool in the lower right hand corner of any web access screen
will allow you to enlarge or decrease the display size of any screen
Path: Web Access – any screen in Internet Explorer
Web Access Tips & Tricks
Zoom Tool
Here is the Course Master browse screen at the default 100% view:
Path: Web Access – any screen in Internet Explorer
Web Access Tips & Tricks
Zoom Tool
Here is the same screen zoomed to 150%:
Path: Web Access – any screen in Internet Explorer
Web Access Tips & Tricks
Zoom Tool
Zooming in Firefox
Path: Web Access – login screen in Firefox
Web Access Tips & Tricks
Scheduled tasks
Scheduling the Lunch Count to email automatically to the Cafeteria
Path: Web Access/Student Management/Educator Access+/Survey/Reporting
Web Access Tips & Tricks
Scheduled tasks
Scheduling the Lunch Count to email automatically to the Cafeteria
Path: Web Access/My Print Queue
Web Access Tips & Tricks
Scheduled tasks
Scheduling the Lunch Count to email automatically to the Cafeteria
Path: Web Access/My Print Queue/Schedule This Process
Web Access Tips & Tricks
Scheduled tasks
Scheduling the Lunch Count to email automatically to the Cafeteria
Path: Web Access/My Print Queue/Scheduled Tasks
Juli
P210 Voc
Reminder from OSPI
• The P210 Voc is open on the EDS website under
CSRS
• Due Date for submission is November 23rd, 2009
• The reporting period for the P210VOC collection
is defined as the first day of school in the fall of
2008 to the day before the first day of school in
the fall of 2009.
P210
Status From OSPI
• The 2008 – 2009 P210 is open on the EDS
website
• The P210 will be open until Thursday, Dec 3rd.
P105 – Annual Oct 1 Enrollment
Status From OSPI
• Not yet available in CEDARS
• Will be created once OSPI is satisfied data from
ALL districts is being collected and processed
correctly in CEDARS
• This report is NOT a requirement for Federal or
State reporting
Resources
• Northeast Regional Data Center
Go to http://www.esd101.net/nerdc
Click on Student Records Resources at the left side of the screen to access
Student Records information
– Training Materials
• This presentation will be posted upon completion of
the VTC.
– Helpful links
– Calendar
Feedback
• VTC topics you’d like to see covered?
• Training needs?
• Email suggestions to [email protected]
Thank You!
Please e-mail a list of VTC attendees at
your site to:
[email protected]