Transcript Document

Engaging librarians in RDM: approaches & lessons
learned
Simon Huggard,
Deputy Director, Research and Collections
La Trobe University Library
ANDS Webinar, 12 February 2015
latrobe.edu.au
CRICOS Provider 00115M
Acknowledgements
This presentation is an adaptation of:
Simon Huggard; Kerry Sullivan; Mina Nichols-Boyd. Opening up the dialogue on research
data: how librarians at La Trobe University are enabling the process. Paper
presented at the eResearch Australasia 2014 Conference, Melbourne 27-31 October.
https://eresearchau.files.wordpress.com/2014/11/wednesday-1400-lake-simonhuggard.pdf
La Trobe University
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“it embodies the
notion that
universities
should turn ideas
on their heads.”
Melbourne
sculptor Charles
Robb
http://www.onlymelbourne.com.au/statue-charles-la-trobe
La Trobe University
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La Trobe’s ‘Future Ready’ research agenda
La Trobe University
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Improve research quality
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Identify, develop and implement
strategic research partnerships
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Increase cross–disciplinary research
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Double research income
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Improve student satisfaction as
measured by the Postgraduate
Research Experience Questionnaire
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Derive a high proportion of research
income from Research Focus Areas
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Improve international researchbased ranking
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Research at La Trobe University
latrobe.edu.au/research/
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1,389 researchers: 339 research staff, 1050 teaching & research staff
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1,700 HDR students
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32 Research Institutes Centres
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2 Research Development Parks
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20 Disciplinary Research Programs
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5 Research Focus Areas (RFAs):
Building healthy communities
Securing food, water and the environment
Sport exercise and rehabilitation
Transforming human societies
Understanding disease
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Previous approaches to research data management training
In 2012 – we had a separate Digital Infrastructure Team (focused on repository, research
data management and ANDS projects).
The small DI team were technically focused…and time poor to pursue researchers
In mid 2013:
2 Faculty Librarians commenced in the Digital Infrastructure unit
1 day a week for an initial period of 8 weeks
Between 2013-2014, 10 staff had similar placements
Kerry Sullivan commenced in DI in the first secondment, and continued (one day per
week) as a mentor of Librarians as they came into Digital Infrastructure
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Research Data Management – previous structure
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Research Team
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Current approach
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Dedicated Research Advisors and Content/repository team in the Library to support
research
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New structure is focused on a range of services:
* Research data management & publishing of research data in Research Online
* Grant process and guidance regarding RDMP, mandatory open access deposit, etc.
* HERDC – new processes
* Researcher training for HDRs and academics
* Help with publication management
* Reference management software and other related tools
* Help with keeping up to date with literature; literature searches; literature reviews
* Researcher profiles, identifiers, publicising your research, citations, research
impact
* DOIs and other identifiers
* Collections to support research
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Previous training approach
• General introduction
• Mentoring
• Self-paced learning
• Discussion as issues arose (working within the DI unit)
• Contact with academics ; email / then face to face
• Training template – for training HDRs and academics
• LibGuide on RDM
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Drivers for change
Why should researchers put data in the Research Online repository?
NHMRC revised policy on the dissemination of research findings
NHMRC therefore requires that any publications arising from an NHMRC supported
research project must be deposited into an open access institutional repository
within a twelve month period from the date of publication. [2012]
NHMRC therefore encourages researchers to consider the benefits of depositing their
data and any publications arising from a research project in an appropriate subject
and/or institutional repository wherever such a repository is available to the
researcher(s). [2007]
ARC open access policy
The overarching aim of ARC’s Policy is to ensure that the findings of publicly funded
research are made available to the wider public as soon as possible. Both the
research community and the public gain from knowledge derived from ARC funded
research, and both wish to derive maximum benefit from these outputs. [2013]
http://www.nhmrc.gov.au/grants/policy/dissemination-research-findings
http://www.arc.gov.au/applicants/open_access.htm
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Content – local issues
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data migration/ingest/management ; Technical management of our systems
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Harvesting of metadata; OAI-PMH; MARCXML & DC metadata
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Supporting research from grant application to data management to publication to
“archiving”
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Persistent identifiers and metadata management;
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open data, linked data, open access
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Repository content in detail (research papers; research collections; video; audio;
web sites; pamphlets; reports; creative works, etc)
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ANDS definition of research data: http://ands.org.au/guides/what-is-researchdata.html

La Trobe data management policy:
http://www.latrobe.edu.au/policy/documents/research-data-managementpolicy.pdf
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Repository
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Annual bulk loading of publication records into the repository (HERDC eligible)
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Collection of other material as much as possible (research outputs, conference
papers, grey literature, working papers, manuscript versions)
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Murray-Darling Freshwater Research Centre publications (684 records, 221 open
access)
Resource Type – 38,294 items
journal article (21796) conference paper (6017) book chapter (4479) book (1437)
creative work (900) pamphlet/report (808) Thesis (467) report (304)
conference item (150) research data collection (9) other format (103)
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Content – broader issues
− Official standards (RIF-CS, OAI-PMH, EAC-CPF)
− Maintaining official identifiers for records and people
− Proper data curation and management of data (best
practice)
− Contributing records to Research Data Australia
− Data Cite
− Data Citation Index
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Wiki training ground
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La Trobe University’s Repository – Research Online
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Broader training alongside “secondments”
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Reskilling for Research workshop (Jenny Cameron) May 2013
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Bibliometrics
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Supporting the publication process (JCR, WOS, SCImago, etc)
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OA publishing, Altmetrics, impact, profiles
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Keeping up with literature, referencing
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Data curation, open data, data management
QUT subject – Research Support for Academic Libraries (Gillian Hallam) Jan 2014
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Research support nationally; the researcher’s world; research impact; research
partnerships; ethics; repositories & open access; research data sets;
communication; advocacy
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What worked and what didn’t
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Original approach was low key initially
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Librarians supported through their time in DI
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Short period of secondment (too short?)
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Did it really change what Librarians talked about and what academics understood to
be the servies we provided?
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New approach: long term
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More embedded approach
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More time needed to learn terminology, understand requirements, etc (half of the
new Research Advantage team are completely new to this work)
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More time needed to train up staff
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What have Librarians said themselves?
• We have normalised research lifecycle support into our day to day work
• It’s a no brainer - data management is important for our University and researchers
e.g. institutional rankings
• We have the framework in place – but we need to continue to develop the service
• Ongoing training to nurture success
• Our current focus is collecting new data
• The University is supportive of the Library’s role in data management
• And we have a new structure – which has potential for growth – more staff on board
and research at its centre...there will be many more avenues to develop services
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What have Librarians said themselves?
• Natural fit for Faculty Librarians adopting data management work, literature published
on this topic e.g. established relationships and knowledge
• It was a big learning curve, still so much to learn…
• Positive opportunity: professional, personal and team development
• Time dedicated to secondment was not enough
• It’s a huge job – so many things to do, and balancing both roles i.e. Faculty Librarian vs
Data Librarian…which hat am I wearing today?!
• Better communication and awareness of the roles involved in data management (both
Library and University)
• A better understanding and appreciation of researchers’ sensitivity with their data
• More success with known academics; less so with others on initial contact e.g. cold
calling
• New ways of engaging with researchers – this is critical
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Future (current) training
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Training of new staff in all areas
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HERDC / publications management/ repository
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Skills assessment – identification of courses and training required
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Liaison role ; partnerships ; connecting with researchers
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ISNIs ; ORCIDs; Profiles
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Staff training (research support)
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Registry of La Trobe data sets
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Digitisation
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Copyright ; relevant legislation ; ARC and NHMRC guidelines
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Research data management planning in detail
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Research Commons
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Acknowledgements
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Jenny Corbin
Kerry Sullivan
Caroline Ondracek
Rickie-Lee Morey
Kate Freedman
Tracy Robertson
Clayton Bolitho
Mina Nichols-Boyd
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Nicole Sackers
Roderick Sadler
Graeme Oke
Charlie Ambrose
Simon Huggard
Fiona Salisbury
Christine Lucas
New Team is planning ongoing training:
Eva Fisch, Tracy Robertson, Roderick Sadler (and others in the
Research Team)
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Thank you
Simon Huggard,
Deputy Director, Research and Collections
La Trobe University Library
T: 03 9479 5173 | M: 0425 774 260 | E: [email protected]
latrobe.edu.au
CRICOS Provider 00115M