Transcript Arizona Western College

Veteran Services New
Student Orientation
Agenda
1.
Important information for student
Veterans and students using
Veterans Educational Benefits
2.
Reviewing placement test scores
3.
Strategies and tips on how to choose
classes and build a schedule
4.
Ideas on how to be a successful college
student
5.
Resources available to student Veterans
6.
Preparing for your first registration
Dual Objectives
Students receiving VA Educational Benefits must:
 Pursue either a degree OR certificate
 If a student is pursuing a dual major, or a degree and certificate,
he/she must obtain prior approval.
 1.) Meet with the Military & Veteran Services Advisor, to
obtain an updated EAP and Justification/Agreement Form for
Dual Majors or Degree and Certificate
 2.) Submit the completed Justification/Agreement Form for
Dual Majors or Degree and Certificate, to the Veteran Services
Office, to obtain final approval from the School Certifying
Official (SCO). The SCO will email students the final decision.
Course Requirements
Students receiving VA Educational Benefits
must:
 Follow their program check sheet(s) and take
only required courses, for their degree or
certificate
(http://www.azwestern.edu/learning_services/degrees_and_certificates/)
 Students must request military transcripts to
be sent to AWC for evaluation, before taking
any general electives (http://jst.doded.mil)
 General Elective credit is usually covered by
incoming military transcripts
Prior Military or College Credits
 Per VA regulations, the SCO cannot certify a
student’s enrollment to the VA, for any
following term(s), until all prior credit(s)
(military/college) transcripts have been:
 Received electronically
 Evaluated
 Posted
 Avoid overpayments and VA student debt; the VA
will not pay for courses that are not needed.
Student Veteran Information
 Meet with the Military & Veteran Services
Academic Advisor, to create an Educational
Academic Plan (EAP)
 Provide the Veteran Services Office with a copy of the EAP, in
order for courses to be certified to the VA, for payment of
educational benefits
 Take required developmental courses under
100 level in-person only (i.e. ENG 080 or Mat
081, etc.)
Enrollment Certifications
 Students must submit a new Enrollment
Certification Request form for:
 Any/all changes in enrollment
 Change in courses, including sections
 Change in personal information: (name, address phone
number)
 Other changes that may affect their VA benefits
 REMEMBER: Students must also report these
changes to the Admissions & Records Office!!
Punitive Grades
 Students who obtain a punitive grade of “F” more than twice, will
NOT be certified for the same course, on their third attempt
 WHY?

Students who fail a course more than twice and pass the course the
third time:
 Will have previous terms adjusted from full time to most likely ¾ time
 Will potentially have a student debt to the VA, for the semesters the courses were
taken and failed. The previous terms will be reduced to less than full-time (VA debt
could be for tuition, BAH, book stipend or other fees paid by the VA, during those
terms rated full-time)

It is recommended that the student pays the school directly for the
course, if it is their third attempt, to avoid confusion and possible
debt with the VA.
Add/Drop Policy
 During the designated add/drop period,
students may revise their course schedules, by
dropping classes and/or adding classes
 Classes dropped during the designated
add/drop period, will not appear on the
student’s transcript
 Always check add/drop deadlines and other
important dates on the AWC Academic Calendar
http://www.azwestern.edu/Office_of_the_Presi
dent/academic_calendar.html
Add/Drop Policy Cont.
 Check with the Financial Aid Disbursement
Department, regarding their policies
 See add/drop and refund policies, in the AWC
Course Catalog www.azwestern.edu
 Students are ultimately responsible for officially
Dropping courses, they do not intend to take
Withdrawal Policy

Students may officially Withdraw from one or more courses, AFTER
the designated add/drop period and through the first three quarters
of the course. Or as specified by the Director of Admissions/Registrar
or designee
 A withdrawal is not the same as a dropped course. Students will
receive a grade of “W” on their transcript
 Students will be responsible to pay for the Withdrawn course, to
both the school, or VA for the course and BAH.
 Classes lasting less than an entire semester (non-standard term),
may have a different withdrawal period. Always check
withdrawal deadlines and other important dates on:
http://www.azwestern.edu/Office_of_the_President/academic_ca
lendar.html
Withdrawal Policy Cont.
 Per VA Requirements:
 The SCO is required to report the last date of
attendance to the VA, when a student withdraws from
a course
 Students who withdraw from courses must provide
the reason for all withdrawals
 Students may be Academically Withdrawn (AW) for
lack of attendance, by their professor. The student will
have a grade of AW on their transcript.
Prior Credits & Financial Aid
 A student Veteran may receive up to 30 general
elective credits, depending on experience, from
their military transcript
 Students using Financial Aid:
 Cannot exceed the maximum number of 80
cumulative credits
 Students who exceed the 80 cumulative credits, due to
military transcripts, may complete an Excessive Credit
Hour Appeal Form, to the Financial Aid Office
Important Information
**IMPORTANT**
 Students who do not officially Drop a
course, will be considered a “No Show”
 Students will be responsible for
payment
 Students will receive a grade of “NS” on
their transcript
Important Information Cont.
**IMPORTANT**
 Students using VA Educational Benefits, other than
Chapter 33 Post 9/11 GI Bill®
 Must complete the On-Line Payment Plan
(through their Web Advisor account) to avoid
getting dropped for non-payment
 Regardless of whether or not, students apply or
qualify for Financial Aid (FAFSA)
Important Information Cont.
**IMPORTANT**
 Students using VA Educational Benefits, other than
Chapter 33 Post 9/11 GI Bill®
 May be required to verify their school attendance to the VA,
through the WAVE (Web Automated Verification of
Enrollment) at: https://www.gibill.va.gov/wave/index.do
 Automated Verification Line (1-877-823-2378)
Important Information Cont.
**IMPORTANT**
 Students can forward their Toro E-Mail to their
personal email accounts:
 By clicking on Webmail quick link, on AWC’s main webpage
 Selecting the Student E-Mail Forwarding Link
 Check your email frequently and get important updates
 Toro E-mail is the only approved form of communication
between faculty, staff and students
TRANSFER HELP
Go to: www.aztransfer.com
Colleges
vs.
Universities
AWC
Degrees and Certificates
www.azwestern.edu
CERTIFICATES
Certificate programs are designed to upgrade
existing skills or provide competencies for
employment.
DEGREES
Associate in Applied Science (AAS) degree
can prepare students for entry into a specific
occupational area or prepare them for a
BAS – Bachelor in Applied Science, an
occupational transfer degree program
at the university.
Transfer Associate Degrees are
designed to enable a student to
TRANSFER to a university in order
to pursue a 4yr-Bachelor’s Degree.
AA = Associate of Arts
AS = Associate of Science
ABus = Associate of Business
http://www.azwestern.edu/learning_services/degrees_and_certificates/
Degrees available at
Colleges and Universities
DEGREE
Doctorate
Masters
Degrees
Bachelor
Degrees
Associate
Degrees
Skill Development
Courses
MAJOR
CLASS
CREDITS
Various
Ph.D., Ed.D.
MBA
MA, MS
MEd
MFA
Various
30 - 60
BS
BA
BAS
Various
Junior
Senior
60 +
AA, AS
ABUS
AAS
AGS
•Occupational
•Transfer
Freshman
Sophomore
60 +
Degree Requirements
General
Education
Courses in your MAJOR
Possible
Electives
?
Degree
TRANSFER RESOURCES
Go to: www.aztransfer.com
*General Education is a set of core and
prescribed course of studies in higher education
that are fundamental to a well-rounded college
and university education. General Education
courses are across disciplines allowing students
to gain interdisciplinary understanding, and attain
a broad range of skills and knowledge.
* See Your Advising Worksheet
• *AGEC – A . . . General Education part of the AA degree
• *AGEC – B . . . General Education part of the ABus degree
• *AGEC – S . . . General Education part of the AS degree
• *AAS . . . Each Associate of Applied Science major may have
different prescribed General Education requirements.
• AGS . . . Associate of General Studies Degree has it’s own
unique General Education requirements.
The General Education for the transfer degrees
(AA, AS, ABus) is known as . . .
AGEC-A, AGEC-B, AGEC-S
 English 101 and 102
Two classes (6 credits)
 Mathematics
At least one class
(3 – 5 credits)
(AS and ABus have different and higher level math required)
 Arts
At least one class (3 credits)
 Humanities
At least one class (3 credits)
 Social / Behavioral Science
At least two classes (6 – 9 credits)
 Physical or Biological Science
two classes (8 credits)
(AS has higher level science required)
 Additional AGEC courses
(Each degree has additional unique requirements)
Total of *35 – 39 credits
Your Major
 Review and evaluate majors available to you at AWC.
http://www.azwestern.edu/learning_services/degrees_and_certificates/
Check your major on WebAdvisor and let an advisor
or Registration Office know
if you want to change
your major.
 FOLLOW YOUR PROGRAM CHECKSHEET.
 Electives may or may not be an option depending on your situation.
 Check out the Career Services website: azwestern.edu/careerservices
 Choosing a Career or Major
Your Advisor

Provide mentoring and will work with you in helping you decide on a major
and career path.

Will show you where to find appropriate courses (not specific times) for
each semester.

Remember, you are ultimately responsible for selecting your courses
and completing all graduation and degree requirements.

See your advisor early each semester.
Placement Test Scores
Reading Score
Reading
69-79
Reading 121 Required
50-68
Reading 95 Required
40-49
Reading 93 Required
0-39
Reading 91 Required
Reading
Score
English
Courses
Sentence
Score Range
Course
80-120
85-120
ENG 101
69-79
69-84
ENG 100
50-68
50-68
ENG 90
0-49
0-49
ENG 80
Math
Arithmetic
Algebra
College Level
Math
Score Range
Course
Course Title
66-120
Mat 105
Mat 81
Math for Applied Science
Beginning Algebra
0-65
Mat 71
Arithmetic
Score Range
Course
Course Title
104-120
Mat 187
Mat 151
Mat 142
Pre-Calculus
College Algebra
College Algebra with Applications
61-103
Mat 121
Intermediate Algebra
25-60
Mat 105
Mat 81
Math for Applied Science
Beginning Algebra
0-24
Mat 71
Arithmetic
Score Range
Course
Course Title
70-120
Mat 130
Mat 220
Mat 212
Mat 172
Math for Elementary Teachers
Calculus 1
Elements of Calculus
Finite Math
44-69
Mat 187
Mat 151
Mat 142
Pre-Calculus
College Algebra
College Algebra with Applications
0-43
Must take Elementary Algebra Test
Sequence of courses
Mathematics:
MAT 220 Calculus I
MAT 187 Pre-Calculus (OR)
MAT 142 College Math (OR)
MAT151 College Algebra
MAT 121 Intermediate Algebra
MAT 105 Math - Applied Science Only (OR)
MAT 081 Beginning Algebra
MAT 071 Arithmetic
English:
ENG 102
ENG 101
ENG 100
ENG 90 or ENG 80
*See AWC catalog or your program
check sheet for details regarding
ENG and MATH requirements.
AWC Accounts
www.azwestern.edu
o
o
o
o
o
o
User Account
Financial Aid
Communication
Online Registration
Academic Planning
Academic Profile
Web Advisor
Blackboard
Official email of AWC
Tips and Terminology
•
Meet with your Advisor EARLY!
•
Terminology:
• Credit Hour
• Pre-requisites and co-requisites
• Fall/Spring Semester
• Winter Session
• Summer Session
• Catalog Year
• Family Educational Rights & Privacy Act (FERPA)
•
Difference between Veteran Services and Veteran Affairs
•
For VA information, visit gibill.va.gov
Creating your Schedule
•
•
•
•
•
•
•
•
STICK TO THE PLAN (Program Check sheet)
Full-time or Part-time: Rate of Pursuit
Full-time may vary by department (i.e. Financial Aid)
Monthly benefit may be affected if not full-time
Know your benefits: Different rules for different chapters
Create a schedule that helps you be successful
Balance Obligations: (work, family, friends, church, etc.)
Study Time: (1 credit hour = 2 hours of study and 1 hour of outside
research)
Things to consider . . .
•
•
•
•
•
•
Grade of “C” or better required for graduation or transfer
Know the Drop/Add week and last day to withdraw!
Maintain at least a 2.0 GPA
Only repeat required courses with grades of “D” or “F”
Grade of “No Show” will require payment
Face-to-Face vs. Online Classes
•
Remember, any required developmental course under 100level must be taken face-to-face (i.e. MAT 071 or ENG 080,
etc.)
Planning for Success
How to manage your new college schedule:
• Develop a calendar with plenty of time to study
• Talk to your family, employer and friends about your new
commitment of college and its priority in your life
• If you are a parent, make arrangements for child care
• Also, talk to your children about what your going to college will mean to them
Plan Ahead:
• Know your VA Chapter…Know your benefits!
• Keep “Satisfactory Progress” with your Financial Aid
• Talk to each of your instructors early in the semester
• Go to the Student Success Center for FREE tutoring
• Take advantage of any workshops or events on campus
• Check out all of the resources available to you at www.azwestern.edu/resources
(special programs, student handbook, tutoring, etc.)
Resources for Student Veterans
•
Military and Veteran Student Center (3C-2117)
•
Veterans Advocacy Taskforce
•
Military Legacy Scholarship
•
Workshops
•
Tutoring
•
Student Veterans and Service-Members Organization (SVSO)
 AccessABILITY Resource Services (ARS) for students needing
accommodations (3C Bldg.)
 Ask Veteran Services staff about community resources for Veterans
How to register . . . .
1.
Go to the AWC web page and then
to menu item, WEB-ADVISOR. . .
www.azwestern.edu
2.
Look up course location, day, and time.
3.
Select courses and click register.
4.
What classes to select?
•
•
•
5.
Wait-list
Start with assessment score recommendations.
General Education courses
Introduction courses in your
major or area of interest
Arizona Western College is proud to have the following designations:
Principles of Excellence School
Veteran Supportive Campus
Yellow Ribbon Program
AWC Veteran Services
(928) 344-7622
Veteran Services Website: www.azwestern.edu/veterans
E-Mail: [email protected]
www.facebook.com/awcveterans