Transcript Reporting Disciplinary Incidents of Students with Disabilities

The EVVRS
The Electronic Violence &
Vandalism Reporting System
Training: Winter, Spring 2009
1
Today’s Objectives



Become familiar with all system features
Reporting Incidents of Students with
Disabilities: Understanding the changes
made to the Offender Information Page.
What to report: Avoiding under- and overreporting, and misreporting.
2
Where do the data go?


Commissioner’s Report to the Legislature
Public Access Site
http://www.state.nj.us/education/schools/vandv/index.html

U.S. Department of Education



The NCLB Consolidated Performance Report
 Reasons for Suspensions
 Students disciplined (reason, grade)
Gun-Free Schools Report (Firearms)
Students with Disabilities Suspension Report
3
A Quick Tour of the System


System documents
Entering data



VV-SA Incidents
Other Suspensions
Modifying data
4
Reporting Disciplinary Incidents
of Students with Disabilities
Suspension, Expulsion, 45-day
Removals
5
Federal and State Requirements
Suspensions


The IDEA requires submission of disciplinary data by
November 1 of each school year
Suspensions – at least half of the school day

Violations of the schools code of conduct


Out of school suspensions



Disruptive behavior, late to class, disrespectful behavior, etc.
More than 10 cumulative school days in a school year
More than 10 consecutive school days in a school year
In school suspensions


Must be reported, even if services were provided
If services provided, the suspension is not counted towards the
10 days for a Manifestation Determination
6
Expulsions

Under IDEA students with disabilities
may be expelled


If the behavior was not a manifestation of
the student’s disability
Services must still be provided

May be provided in a location other than the
placement at the time of the incident


Alternative school
Home instruction
7
45-Day Removals


Unilateral removals
School officials may remove a student with disabilities for 45
calendar days for the following:

Weapons


Drugs


The student carries a weapon to or possesses a weapon at school, on
school premises, or to or at a school function under the jurisdiction of
an SEA or an LEA; or
The student knowingly possesses or uses illegal drugs, or sells or
solicits the sale of a controlled substance, while at school, on school
premises, or at a school function under the jurisdiction of an SEA or an
LEA; or
Serious bodily injury

The student has inflicted serious bodily injury upon another person
while at school, on school premises, or at a school function under the
jurisdiction of an SEA or an LEA.
8
Removal by an ALJ

To remove a student for dangerousness, a
district must request a due process hearing
 An administrative law judge from the Office of
Administrative Law may remove a student with a
disability to an interim alternative educational
setting because there was a likelihood that
continued placement in the current educational
setting would result in injury to the student or
other students.
9
Data Collection Forms


Report of Suspension/Removal of
Students with Disabilities, for Other
Reasons, including Offender
Information
VV-SA Form
10
Report of Suspension/Removal of Students with Disabilities (Revised)
for reasons other than violence, vandalism, weapons or substance abuse
for the Electronic Violence and Vandalism Reporting System (EVVRS)
2008-2009
School ______________________________
Incident Information
Incident Number: ________________ The EVVRS generates the incident number upon data entry.
Location of Incident: cafeteria, classroom, corridor, other inside school, school grounds, bus, building exterior, district office, other
outside, school entrance, off-site program (____________)
Date of Incident: ________________ Time of Incident: ___________
___ Bias
Police Notification: __None __Yes, complaint filed __Yes, no complaint filed __Gang-Related
Contact Name: _________________________ Contact Phone: ________________
Brief Description of the Reason for the Suspension: ___________________________________________________________
__________________________________________________________________________________________________________
Offender Page Information
Student ID#:________________________
___Was the student suspended or removed from his/her educational setting?
__Yes
__No
If yes, check the disciplinary action taken:
__Expulsion
__In-school suspension*
__Out-of-school suspension
Number of days suspended or removed for this incident: __________
Program/services provided upon disciplinary action (Check one):
__None
__Assignments __Academic Instruction (only) __Support Services (only)
__Educational Program (academic instruction and support services)
__In-district alternative program*
__Other in-district setting
__Out-of-district alternative program* __Home instruction
__Other out-of-district setting
*District board of education or Department of Education approved only
VIOLENCE, VANDALISM, AND SUBSTANCE ABUSE (VV-SA)
OFFENDER INFORMATION, 2008-2009 (Revised)
Please complete the following information for EACH offender involved in the incident.
OFFENDER TYPE
____ Regular education student
____ Student with a disability
____ Student from another school
____ Non-student
STUDENT ID NUMBER_______
(Students of the school only)
STUDENT NAME:______________________
(Students of the school only)
For students of this school only, check the items which describe any action taken regarding this offender.
Removal: Was the student removed from his/her educational setting?
Disciplinary action taken: Group A, All Students:
Group B, Students with disabilities only:
Group C, All students:
____Yes Use Group A or B, Action Taken
____Expulsion
____Unilateral removal
____None
System-Assigned
Incident Number_____________
____No Use Group C, Action Taken
____In-school suspension
____Removal by ALJ
____Detention
____Out-of-school suspension
____Other
Days removed or suspended: _________________
Program/Services provided upon disciplinary action: ____None ____Assignment(s) ____Academic Instruction (only) ____Support Services (only)
____Educational Program (Academic Instruction and Support Services) ____*In-district alternative education program ____Other in-district setting
____*Out-of-district alternative education program ____Home Instruction ____Other out-of-district setting
Offender caused: ____ Bodily injury ____Serious bodily injury
Offender incurred: ____ Bodily injury ____Serious bodily injury
*District Board of Education or Department of Education approved only
For students of this school only. Check the categories that describe the offender.
GRADE: ___PRE K ___K ___1 ___2 ___3 ___4 ___5 ___6 ___7 ___8 ___9 ___10 ____11 ___12 ___Un-Graded
GENDER
____ Male
____ Female
SPECIAL EDUCATION ELIGIBILITY
____ Autism
____ Deaf-blindness
____ Emotional disturbance
RACE/ETHNICITY
____ American Indian
____ Asian or Pacific Islander
____ Black or African-American
____ Hispanic or Latino
____ White (Not Hispanic)
CRITERIA
____ Hearing impairments
____ Multiple disabilities
____ Mental retardation
Check the type of incident involving this offender:
_____ Violence
_____ Vandalism _____ Weapon
LEP:
____ Check if “Yes”
Section 504: ____ Check if “Yes”
____ Other health impairments
____ Orthopedic Impairments
____ Specific learning disabilities
_____ Substance Abuse
____ Speech language impairments
____ Traumatic brain injury
____ Visual impairments
Increase in Other Suspensions



Over the past five years, the number of
suspensions of students with disabilities for
reasons other than violence and vandalism
has increased, dramatically so in 2007-08.
With the stress on Removal, the number is
certain to increase.
Districts should review their data recording
and entry procedures accordingly.
13
Two Levels of Injury
A Change from 2007-08


Bodily injury: Examples include concussions,
fractured or broken bones, or cuts requiring
stitches. Injury which requires professional
medical attention but is not considered serious as
defined below.
Serious Bodily Injury: Involves--(A) a substantial
risk of death; (B) extreme physical pain; (C)
protracted and obvious disfigurement; or (D)
protracted loss or impairment of the function of a
bodily member, organ, or mental faculty.
14
Which Type of Injury?
(see notes for answers)
1.
2.
3.
4.
A student is blinded in an assault
A student’s arm is broken in a fight
A student gets a bloody nose in a fight
A student is assaulted with a knife;
stitches are required to close the
wound
15
Let’s Practice




“Group up” with your neighbors
Take out the “Other Suspension” Form
and the VV-SA Form
Pick a “Group Leader”
Pick a recorder who will complete one
of the forms for the group.
16
A student with disabilities:
Which form? See Notes.
1.
2.
3.
4.
skipped detention and received a halfday ISS
cursed a teacher and received an eight
day ISS
breaks the wrist of another student
and threatens others
brings a handgun to school
17
New on the EVVRS in 2009



Incident Screen: Local # (optional)
Offender Screen: Removal, ISS, OSS, new
options and requirements in Program
Provided, Injury (two questions, two levels)
Victim Screen: ID for School Personnel (keep
track as there is no edit check), injury (one
question, two levels), non-specific group as
victim type
18
Offender Information Screen


Removal – Select ‘No’ only if the
student was not removed from his/her
educational setting.
If a student was placed in an in-school
“crisis room,” for example, select InSchool Suspension for Action Taken and
the appropriate Program Provided.
19
Offender Information (cont.)

Edit checks


“Days Suspended” must be > 0 (greater
than zero) unless Action Taken is from
Group C. Can be one-half (.5) day.
If “Days Suspended” >= 5, then Program
Provided must be selected. If fewer than 5,
then selection of Program Provided is
optional (but recommended)
20
Victim Information Screen

Unspecified Group as Victim Type –
Used, for example, when:

whole class is threatened (threat is
recognized as serious, some probability of
occurring
“Students in this school” are threatened

Not used for bomb threat

21
Victim Screen (cont.)

ID for School Personnel




Why? Will allow for unduplicated count
Any combination of letters and numbers of
three digits or more
Assign the same number to one individual
System does not check for previous entry
of the number (no edit check)
22
Entering Data





Wait until you have all the information
Pick the right form (i.e., type of incident)
Incident Page: Always include location
After making correction, check school name,
offender type, victim type (they may revert to
the default value)
Victim of Violent Criminal Offense? If yes,
enter information.
23
Underreporting, overrepporting and
misreporting on the EVVRS





Regroup.
Handout: “How would you classify . .”
From either Group A or B, decide as a
group how you would report the
incident described. Write it down.
Refer to your Incident definitions.
Be prepared to discuss. Expect
disagreement.
24
Underreporting, overrepporting and
misreporting on the EVVRS (cont.)

Write a description of an incident that
you think a district:
1.
2.
3.
might report, but should not
might not report, but should
might report, but misclassify (what error
would they make?)
25
EVVRS Data – When the
Department monitors
1.
2.
3.
4.

Sharp declines sustained over 3 years;
Gap between expected vs. actual
(based on size and type of school)
Observations made in QSACC visits
Complaints by citizens or staff
All four factors are examined together
to select districts/schools to monitor
26
EVVRS

Questions?





Tech Support: [email protected]
Private Schools for the Disabled: [email protected]
Tech Support Phone: 609-292-1288
Using the EVVRS, DVD
User Manual, FAQs
27
EVVRS Revision for 2009-10

What would you like to see





added,
changed and/or
Deleted?
What kind of reports would be most
useful?
E-mail [email protected] with ideas
28
April EVVRS Training
Repeat of February Training





23rd
Kenilworth Inn
29th
Robert Wood Johnson
30th
Gloucester Co. Office, Sewell
AM & PM sessions planned
Register @
http://education.state.nj.us/events/
29