Transcript WHY YOUR OFFICE IS THE LEVEL IT IS

WHY YOUR OFFICE IS THE
LEVEL IT IS
UNDERSTANDING THE PS150
CREATED OVER 30 YEARS AGO
THE PS 150 WAS DEVELOPED BY HEADQUARTERS WITH
IMPUT FROM THE POSTMASTER ASSOCIATIONS. IT IS USED
TO DETERMINE THE NUMBER OF HOURS A POST OFFICE IS
OPEN EACH DAY AND ALSO THE GRADE LEVEL OF THE
ASSIGNED POSTMASTER.
HOW IS THIS DETERMINED?
BY WORK SERVICE CREDITS WHICH ARE BASED ON POSTMASTERS
RESPONSIBILITY, REVENUE, TYPE AND NUMBER OF DELIVERIES,
SEASONAL WORKLOAD, EXCEPTION CREDITS AND DEDUCTIONS.
WHEN IS A PS 150 COMPLETED?
THE INSTRUCTION ON THE FORM STATES
• VACANT OFFICE
• POSTMASTER INITIATED
• 3 YEAR MANAGEMENT REVIEWS
A VACANT OFFICE IS AN OFFICE THAT HAS NO PERMANENT
POSTMASTER ASSIGNED TO THAT COMMUNITY.
THIS USUALLY HAPPENS THROUGH A PROMOTION OF THE
CURRENT POSTMASTER OR A RETIREMENT.
THE DISTRICT HAS A RESPONSIBILITY TO HAVE A PS150
COMPILED AND THEN TO VERIFY THE SUBMITTED DATA.
IT IS THE POOM’S RESPONSIBILITY TO VERIFY THE DATA
SUBMITTED AND TO THEN SEND IT ON TO HUMAN
RESOURCES FOR OFFICE AND POSTMASTER LEVEL
DETERMINATION.
A VACANT OFFICE MAY BE USED FOR A REASONABLE TIME
PERIOD FOR TRAINING PURPOSES.
WHEN DOES A POSTMASTER INITIATE A PS 150 AND HOW?
THE POSTMASTER BELIEVES THAT THE OFFICE MAY QUALIFY
FOR THE NEXT GRADE LEVEL DUE TO DELIVERY OR REVENUE
GROWTH OR OTHER CONDITIONS CONTAINED ON THE FORM.
THE POSTMASTER SHOULD DOWNLOAD A PS150 FORM
FROM THE BLUEPAGE
•
•
Under Forms for old style hand performed
Under Human Resources Link for the WSC Calculator
THE POSTMASTER SHOULD REVIEW ALL THE CRITERIA
BEFORE COMPLETING THE FORM PAYING CLOSE ATTENTION
TO THE EXCEPTION CREDITS AND DEDUCTIONS
NOW YOU’RE READY TO PUT YOUR FACTS TO THE FORM!
Get your totals for your Carriers, PO Box Sections (including
branches and stations), General Delivery from the IMAQ web page at
http://imaq/, click on IMAQ Tools>Delivery Statistics, and drill down
to your delivery unit(s).
Get your Revenue Units Revenue Units from
http://mnpb1:10065/GrossRev/GrossRevQuery which is usually
updated in February following the close of the current FY.
That makes February or March the best time to initiate a PS 150
LETS GO TO THE FORM!
The PS 150 Form
How to find it on the Blue Page
WORKLOAD SERVICE CREDITS
Type of Review:
X
Vacancy
DISTRICT: LONG ISLAND
POST OFFICE , STATE, AND ZIP: MATTITUCK
3 yr Mgmt Review
Postmaster Initiated
Date of Postmaster Vacancy: (Or Today's Date if not vacant)
4/15/2006
Press CONTROL AND B TO BEGIN ENTRY
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
CURRENT POSTMASTER LEVEL
17
18
19
20
21
22
23
24
SEPARATE ALL INCOMING FLAT SIZE FLAT SIZE MAIL? (YES OR NO)
NUMBER
FINANCE NUMBER
NO. GENERAL DELIVERY FAMILIES SERVED
NO. POST OFFICE BOXES/CALL BOXES SERVED
NO. POSSIBLE CITY DELIVERIES
NO. ADMINISTRATIVE RURAL ROUTES BOXES SERVED
NO. INTERMEDIATE RURAL BOXES SERVED
NO. ADMIN RESP INTERM RURAL BOXES OTHER OFC
NO. ADMINISTRATIVE HCR BOXES SERVED
NO. INTERMEDIATE HCR BOXES SERVED
NO. ADMIN RESP FOR INTERM HCR BOXES FOR OTHER OFFICES
NO. CARRIER STATION/BRANCHES
NO. FINANCE STATION/BRANCHES
NO. CONTRACT STATIONS/BRANCHES & COMMUNITY POST OFFICES
MAIL PROCESSING CENTER? (YES OR NO)
SEPARATE INCOMING LETTER SIZE MAIL? (YES OR NO)
FACTOR
18
355150
5
1398
0
1532
0
0
0
0
0
0
0
0
N
Y
Y
N
N
N
N
N
RESPONSIBLE FOR VMF? (YES OR NO)
ADMINISTRATIVE RESPONSIBILITY FOR AMF/ATC? (YES OR NO)
LESSOR FOR GOVERNMENT OWNED BUILDING? (YES OR NO)
AUTOMATION /OFFICE HAS MPLSM/SPLSM? (YES OR NO)
DISTRIBUTE FOOD STAMPS? (YES OR NO)
X
X
X
X
X
X
X
X
X
X
X
X
1.00
1.00
1.33
1.00
0.70
0.30
1.00
0.70
0.30
3
2
1
TOTAL
TOTAL REVENUE UNITS:
5
No.
Factor
Total
1398
25 x
1
25.00
0
275 x
0.5
137.50
1532
700 x
0.25
175.00
0
5000 x
0.1
500.00
0
10613 x
0.01
106.13
0
TOTAL:
943.63
0
0 TOTAL WSC'S AND REVENUE CREDITS:
0
0
NEW POST OFFICE LEVEL:
0
GRADE
0
0
0
0
0
NOW
PREPARED BY:
PRINT DATE:
& THE WSCS ARE & TOTAL EXCEPTION
GREATER THAN
A
C
E
11
13
15
18
20
21
22
24
0
TOTAL EXCEPTION CREDITS:
PS FORM 150
3878.63
UPGRADE THE OFFICE IF THE FOLLOWING CONDITIONS ARE MET:
EXPERIENCE SEASONAL N
WORKLOAD INCREASE? (YES OR NO)
SEASONAL WORKLOAD DURATION (NO. OF WEEKS)
16613
0
Robert J. Bittner
CREDITS ARE
37
77
118
319
784
1992
5300
12,600
25,300
66,900
164,000
1 or more
1 or more
1 or more
3 or more
3 or more
5 or more
5 or more
8 or more
8 or more
13 or more
13 or more
19-Mar-07
ZONE OF TOLERANCE
Offices that are either below or above the Zone of Tolerance range are immediately upgraded.
Complete the worksheets for exception credits, add-on credits, or reduction credits if any of
the following apply:
Seasonal workload increase, mail processing centers, plant loads, offices that do not
perform their own secondary distribution.
GRADE:
A
C
E
11
13
15
18
20
21
22
24
26
FOR DOWNGRADE
none
ZONE OF TOLERANCE
WSC RANGE
FOR UPGRADE
up to 40
41 - 45
36 - 40
41 -
82
73 - 82
83 -
125
126 - 141
111 - 125
126 -
335
336 - 376
298 - 335
336 -
820
736 - 820
821 -
2075
1869 - 2075
2076 -
5500
4951 - 5500
5501 -
13,000
13,001 - 14,299
11,701 - 13,000
13,001 -
26,000
26,001 - 28,599
23,401 - 26,000
26,001 -
68,200
68,201 -
167,200
61,381 - 68,200
150,481 - 167,200
167,201 -
83 - 93
821 - 914
2076 - 2291
5501 - 6049
and up
68,201 - 75,020
167,201 - 183,919
none
Form 150 Worksheet - Press CONTROL AND B TO BEGIN ENTRY
To print click mouse on printer ICON
Total Revenue
16613
minus
minus
minus
minus
16588
16313
15613
10613
25
25 + 275
25 + 275 + 700
25+275+700+5000
25
275
700
5000
10613
How To Compete The Form
Place Your District Name
Place Your Office Name
Enter the Type of Review
Enter the Date
Enter Current Office Level
Enter Your Finance Number
Enter Number of General Delivery that you
have PS1527 documentation
Enter the Number of PO Boxes Rented
this includes Free Boxes
Enter the Number of Possible City Delivery
Enter the Adm Rural Boxes Served Your
ZIP Code Only
Enter Intermediate Rural Boxes Your ZIP
Code Only. Office must do Unit
Distribution to qualify for this credit.
Enter Intermediate Delivery that you are
the Adm Postmaster of but are in
another ZIP Code.
Enter the Adm HCR Boxes Your ZIP Code
Enter Intermediate HCR Boxes Your ZIP
Code Only. Office must do Unit
Distribution to qualify for this credit.
Enter Intermediate HCR Delivery that you
are the Adm Postmaster of but are in
another ZIP Code.
How To Complete The Form
• Enter Number of Carrier
Stations/Branches
• Enter Number of Finance
Stations/Branches
• Enter Number of Contract
Stations/Branches & CPO’s
• Does the office Experience a
Seasonal Workload?
(Minimum 8 Weeks)
• Outgoing Distribution for Other
Offices?
• Perform Incoming Primary
Distribution for Other Offices?
• Perform Incoming Secondary
Distribution for Other Offices?
• Do you separate All Incoming
Letter Size Mail for Routes to
your own office?
• Do you separate All incoming
Flat Mail to Routes in your own
office?
•
Do you have VMF Responsibility?
• Admin Responsibility for Air
Transfer Office?
• Is Postmaster Lessor for Govt
Owned Bldg?
Application for General Delivery Service, PS Form 1527
Revenue Units
• What is a Revenue Unit? It’s the average revenue for
1,000 pieces of revenue-generating mail and special service
transactions. The revenue unit helps determine the proper cost
ascertainment grouping (known as CAG ) for Post Offices.
• When is a Revenue Unit Updated? The Revenue
Unit is updated annually each year and is usually posted in the
February or March Postal Bulletins.
• WSC’s for Revenue are derived by dividing your total
revenue for the last fiscal year by the updated revenue unit.
You then break down that number according to a formula. The
resulting computation is used to determine the WSC on the
PS150.
ZONE OF TOLERANCE
• What is the Zone of Tolerance? It is a range established
above and below the established WSC range of a Post Office
level. It performs as a buffer so that offices do not jump from
one level to the next and back again. It also serves as a
protection to Postmaster pay. ZOT is only considered during
the term of current Postmasters. If an office becomes vacant it
goes up or down based on the matrix immediately.
• You are the Current Postmaster and You are in the ZOT now
what? This is a two year waiting period from the date of PS150
submission. Keeping records of the receipt of the PS150 is a
necessary evil. Two more PS150’s will be completed the first a
year from the date of the original and the second a year after
that. You are responsible to submit the additional PS150’s!
• What Happens then? After the third PS150 is submitted and
verified wherever the WSC’s falls on the Matrix determines the
level of the Post Office.
Exception Credits and Deductions
• These are additional credits or deductions
used to complete the PS150.
• They are found in the Instructions section
on the HR Sponsored Web Page.
• Also they are tabbed on the bottom of the
PS 150 from this Web Page.
EXCEPTION CREDITS
• APPLY TO OFFICES HAVING UNUSUAL
CIRCUMSTANCES
• CARRIER/FINANCE STATIONS
• CONTRACT STATIONS
• AIR TRANSFER OFFICES
• AUTOMATION
• FOOD STAMP DISTRIBUTION
• LANDLORD DUTIES/LESSOR
• PLANT LOAD; OTHER
• SPLIT CITY DELIVERY
“ADD ON CREDITS”
ALSO KNOWN AS ADDITIONAL WSC’S
EXAMPLES:
OFFICES THAT PERFORM MAIL
PROCESSING
OFFICES HAVING SIGNIFICANT
SEASONAL WORKLOAD
IF YOU HAVE QUESTIONS ON THE CRITERIA OR INSTRUCTIONS
YOU SHOULD CONTACT YOUR HR FOR ASSISTANCE OR THE
NATIONAL LEAGUE OF POSTMASTERS STATE BRANCH.