Transcript Graduate Student Payroll

Liberal Arts Payroll Process
Summer Payroll
CLA Payroll Center
[email protected]
Marit Best - 43654
Account Clerk
BRNG 1131
[email protected]
• Administration
• CLA IT
• Development
• Engagement
• Student Services
• Interdisciplinary Studies
• Afro-American Studies
• American Studies
• Comparative Literature
• Linguistics
• Women’s Studies
• Communication
• History
• Languages and Cultures
Roann Riggins-Keller - 43650
Account Clerk
BRNG 1129
[email protected]
• Anthropology
• English/MFS
• Philosophy
• Political Science
• Sociology
• Visual and Performing Arts
• Theatre
Sandy Kellogg - 43656
Account Assistant
BRNG 1274A
[email protected]
Summer Session Dates
First 6-week module: 5/18 – 6/26
Second 6-week module: 6/29 – 8/7
For each 6-week module staff will be paid at 66.67% (FTE adjusted to pay
same “per course” rate)
4-week module: 5/18 – 6/12
Staff will be paid at 100%
8-week module: 6/15 – 8/7
Staff will be paid at 50%
Cut-Off Dates
Information due to CLA Payroll Center by 5 p.m. on the following dates:
May payroll: Monday, 4/27
June payroll: Thursday, 6/4
July payroll: Thursday, 7/2
August payroll: Monday, 8/3
The CLA Payroll Center will continue to process payroll paperwork each
month after monthly cut-off but we can’t guarantee on-time payment.
AY Summer Pay Cost Distribution Dates
Academic Year Regular Pay (WG1)
May: 5/1/2015 – 5/17/2015
August: 8/17/2015 – 8/31/2015
Summer Pay (WG2)
May: 5/18/2015 – 6/1/2015
June: 6/2/2015 – 6/30/2015
July: 7/1/2015 – 7/30/2015
August: 7/31/2015 – 8/16/2015
Use these dates in IT27 for cost distribution purposes regardless of contract dates.
Reminder: Summer pay is a “lump sum” payment; the cost distribution in IT27 on the
date of the lump sum payment is used to distribute the summer pay. Normally this is
the last working day of the month; however, for various reasons it may be a different
day. If there is varying cost distribution in IT27 for a pay period, please average it out
over the entire pay period.
CLA Process for Cost Distribution
• For anyone paid on grants/SPS funds with an order expiring over the
summer please be sure to let Payroll Center know the last day staff is
eligible to receive payment , this date is used on the summer calculator so
you will be able to do cost distribution during the project period.
• Departments are responsible for cost distribution on ALL non 21010000
funds or when funds are split between 2101000 and another fund.
• CLA Payroll Center will enter cost distribution ONLY when summer
calculator is paid 100% from 21010000 funds.
Graduate Student Information
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Individuals appointed to a graduate staff classification or a graduate fellowship
must be formally admitted to a degree-seeking program or teacher license
program.
Graduate students must register for a minimum of three graduate credit hours
during at least one summer module.
Fellows must be registered as a full-time student (8 hours fall and spring and 6
hours summer session).
Students not admitted or registered must register immediately or be removed
from grad appointment or fellowship.
International students limited to .50 FTE when classes are in session.
• During summer session international students may hold appointment over .50
FTE as long as they aren’t registered in the session they are receiving payment.
If student GRADUATES in May (including undergraduate students) and not
registered for summer session or fall semester they are unable to hold ANY
student positions after graduation. They MUST be transferred to another
position.
Graduate students who receive a two month Grad School Summer Research Grant
are limited to holding only an additional .25 FTE appointment.
Liberal Arts Graduate Step Scales
ACADEMIC YEAR STEP SCALE
FISCAL YEAR STEP SCALE
2014/15 Graduate Steps
2014/15 Graduate Steps
Steps
25%
50%
75%
100%
Full Time
Univ Minimum $ 751.22 $ 1,502.44 $ 2,253.67 $ 3,004.89 Annual
Steps
25%
50%
75%
100%
Full Time
Univ Minimum $ 676.17 $ 1,352.25 $ 2,028.42 $ 2,704.50 Annual
Step 1
$ 766.78 $ 1,533.56 $ 2,300.44 $ 3,067.22 $ 27,605
$
Step 2
6,901 $ 13,802 $ 20,704 $ 27,605
7,069 $ 14,138 $ 21,206 $ 28,275
Univ Minimum $ 824.89 $ 1,650.00 $ 2,474.78 $ 3,299.78
Step 2
Full Time
Annual
7,424 $ 14,850 $ 22,273 $ 29,698
Criteria for Step Level
Step 1 -- Years 1 and 2
Step 2 -- Years 3 and above
Grad Lecturer -- must have passed preliminary exam and classified as doctoral candidate
8,281 $ 16,562 $ 24,844 $ 33,125
$ 706.75 $ 1,413.50 $ 2,120.33 $ 2,827.08 $ 33,925
$
Grad Lecturer $ 824.89 $ 1,650.00 $ 2,474.78 $ 3,299.78 $ 29,698
$
$ 690.08 $ 1,380.17 $ 2,070.33 $ 2,760.42 $ 33,125
$
$ 785.44 $ 1,570.89 $ 2,356.22 $ 3,141.67 $ 28,275
$
Step 1
8,481 $ 16,962 $ 25,444 $ 33,925
Univ Minimum $ 742.50 $ 1,484.92 $ 2,227.42 $ 2,969.83
Full Time
Annual
Grad Lecturer $ 742.50 $ 1,484.92 $ 2,227.42 $ 2,969.83 $ 35,638
$
8,910 $ 17,819 $ 26,729 $ 35,638
Limited-term Lecturer Information
• Summer session offer letter required. Offer letter template can be found
at http://www.purdue.edu/provost/heads/recruitment/limited_term_lecturer_offer_letter_revised.docx .
• May not be employed (in all appointments) for more than six continuous
academic year semesters at .50 FTE or greater without prior Provost
approval.
• If currently a grad student offer letter must include contingency (if student
does not graduate at end of current semester) or must include a copy of
Thesis Deposit Receipt from Graduate School or proof of graduation
(diploma or transcript).
Liberal Arts Limited-term Lecturer Scale
CLA 2014-15 Limited Term Lecturer Payscale
Semester Gross Pay
13/14 Rate
Per course
Levels
25%
33%
50%
58%
67%
75%
88%
91%
100%
$3,260
$3,310
Level 1
$ 3,310
$ 4,369
$ 6,620
$ 7,679
$ 8,871
$ 9,930
$11,651
$12,048
$13,240
$3,285
$3,335
Level 2
$ 3,335
$ 4,402
$ 6,670
$ 7,737
$ 8,938
$10,005
$11,739
$12,139
$13,340
$3,315
$3,365
Level 3
$ 3,365
$ 4,441
$ 6,730
$ 7,806
$ 9,018
$10,095
$11,844
$12,248
$13,460
$3,365
$3,415
Level 4
$ 3,415
$ 4,507
$ 6,830
$ 7,922
$ 9,152
$10,245
$12,020
$12,430
$13,660
$3,415
$3,465
Level 5
$ 3,465
$ 4,574
$ 6,930
$ 8,039
$ 9,285
$10,395
$12,197
$12,612
$13,860
$3,490
$3,540
Level 6
$ 3,540
$ 4,672
$ 7,080
$ 8,212
$ 9,487
$10,620
$12,460
$12,885
$14,160
$3,540
$3,595
Level 7
$ 3,595
$ 4,745
$ 7,190
$ 8,340
$ 9,635
$10,785
$12,654
$13,086
$14,380
$3,595
$3,650
Level 8
$ 3,650
$ 4,818
$ 7,300
$ 8,468
$ 9,782
$10,950
$12,848
$13,286
$14,600
$3,630
$3,685
Level 9
$ 3,685
$ 4,863
$ 7,370
$ 8,548
$ 9,876
$11,055
$12,970
$13,413
$14,740
$3,650
$3,705
Level 10
$ 3,705
$ 4,891
$ 7,410
$ 8,596
$ 9,929
$11,115
$13,042
$13,486
$14,820
$3,690
$3,745
Level 11
$ 3,745
$ 4,943
$ 7,490
$ 8,688
$10,036
$11,235
$13,182
$13,631
$14,980
$3,710
$3,765
Level 12
$ 3,765
$ 4,969
$ 7,530
$ 8,734
$10,090
$11,295
$13,252
$13,704
$15,060
$3,730
$3,785
Level 13
$ 3,785
$ 4,995
$ 7,570
$ 8,780
$10,144
$11,355
$13,322
$13,777
$15,140
$3,750
$3,805
Level 14
$ 3,805
$ 5,023
$ 7,610
$ 8,828
$10,197
$11,415
$13,394
$13,850
$15,220
$3,790
$3,845
Level 15
$ 3,845
$ 5,075
$ 7,690
$ 8,920
$10,305
$11,535
$13,534
$13,996
$15,380
$3,810
$3,865
Level 16
$ 3,865
$ 5,102
$ 7,730
$ 8,967
$10,358
$11,595
$13,605
$14,069
$15,460
$3,855
$3,910
Level 17
$ 3,910
$ 5,161
$ 7,820
$ 9,071
$10,479
$11,730
$13,763
$14,232
$15,640
$3,875
$3,935
Level 18
$ 3,935
$ 5,194
$ 7,870
$ 9,129
$10,546
$11,805
$13,851
$14,323
$15,740
$3,935
$3,995
Level 19
$ 3,995
$ 5,273
$ 7,990
$ 9,268
$10,707
$11,985
$14,062
$14,542
$15,980
$4,280
$4,345
Level 20
$ 4,345
$ 5,735
$ 8,690
$10,080
$11,645
$13,035
$15,294
$15,816
$17,380
Summer Session Spreadsheet
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Payroll for everyone listed on spreadsheet will charge to departmental special Summer cost
center.
Add Course Number, LEGAL name, and PUID (grads only), teaching dates, select teaching
dates from drop down box, and select grad step level from drop down box (if they did not
teach spring semester). This spreadsheet is different than the one used for fall/spring.
Please include ALL ACADEMIC YEAR staff with instructional related duties paid by your
department. If more than one person is responsible for information (e.g. one for grads and
one for faculty) department will need to coordinate the completion of the spreadsheet to
include ALL ACADEMIC YEAR staff.
Include on-line/distance learning courses paid by Continuing Education. Funds are
transferred to Liberal Arts.
All faculty and TAs will be paid at their current FTAR (full-time annual rate) unless CLA Payroll
Center is instructed otherwise.
Save and e-mail spreadsheet to department business office (no need to include CLA Payroll
Center).
Department business office will review for teaching allocation limit.
All instructional appointments will be paid from department special summer session cost
center.
Department business office will e-mail APPROVED spreadsheet to the CLA Payroll Center.
Summer Appointment Spreadsheet
Summer 2015
Instructional/Teaching Course Listing Only
Department:
first 6-week module: 5/18 - 6/26; second 6-week module: 6/29 - 8/7;
4-week module: 5/18 - 6/12; 8-week module: 6/15 - 8/7
Course Number
LEGAL NAME (last name, first name)
Complete only if NOT paid
Spring 2015
Grad Students Only
PUID (format: 00123-45678)
Teaching Dates
Step Level
Comments
Summer Session Process After Cut-Off
Once initial spreadsheet has been submitted please submit changes in the
following manner:
• Cut and paste the lines you want to change into a blank spreadsheet. Make
the necessary corrections. Please do not resend complete list.
• Save and e-mail spreadsheet to department business office (no need to
include CLA Payroll Center).
• Department business office will review for teaching allocation limit.
• All instructional appointments will be paid from department special summer
session cost center.
• Department business office will e-mail APPROVED spreadsheet to the CLA
Payroll Center.
**Please be sure to notify the CLA Payroll Center if a course is cancelled.**
Payroll paperwork can then be processed to stop summer pay so it will not cause
a payback situation for employee.
Provost Approval
Departmental Business Office staff should review Guidelines for Summer
Session Support located at
http://www.purdue.edu/provost/documents/Summer%20Session%20Guidelines%202012.docx
for summer payroll that will require you to provide the CLA Payroll Center a
copy of Provost prior approval memo.
Non-instructional Summer Payroll
(Includes Study Abroad)
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Complete Summer Employment Calendar and route to CLA Payroll Center to
complete summer calculator.
https://www.cla.purdue.edu/business-office/documents/WL%202015%20Summer%20Calendar%20with%20acknowledgement.xlsx
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Directors/Chairs who are approved for 1 month pay can either receive 100%
for 4 weeks (20 days) or 50% for 8 weeks (40 days).
For anyone paid on grants/SPS funds with an order expiring over the summer
please be sure to let Payroll Center know the last day staff is eligible to receive
payment , this date is used on the summer calculator so you will be able to do
cost distribution during the project period.
CLA Payroll Center will receive approved graduate Summer Research List with
fund/order from Grad School. Unless instructed otherwise all students will be
paid 6/3 through 7/28 (20 days in June and 20 days in July). Please forward email request from student requesting change in dates to the CLA Payroll
Center. Since international students are limited to .50 FTE dates will need to
be adjusted for anyone teaching a 4-week or 6-week course. Grad students
who receive a Summer Research Grant are limited to hold only an additional
.25 FTE appointment.
Request and Leave Action for Sabbatical,
Research/Instructional/Engagement Travel, Outside
Activity Leave or Change in Duty Station
If graduate student or limited-term lecturer lives outside of the
Lafayette, Indiana area and WILL NOT work on the West
Lafayette campus they MUST complete a Request and Leave
Action for Sabbatical, Research/Instructional/Engagement Travel,
Outside Activity Leave or Change in Duty Station Form.
Form located at
PDF version - http://www.purdue.edu/hr/pdf/RLA.pdf
Excel version - http://www.purdue.edu/hr/xls/RLA.xls
Helpful Links
CLA Business Office Website is located at
https://www.cla.purdue.edu/business-office/
CLA Payroll Center information located at
https://www.cla.purdue.edu/business-office/facstaff/CLA%20Payroll%20Center.html
Graduate Staff Employment Manual is located at
https://www.purdue.edu/gradschool/documents/funding/Graduate_Student_Employment_Manual.pdf
Graduate School Fellowship Manual is located at
https://www.purdue.edu/gradschool/documents/funding/Fellows_Manual.pdf