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WSU Assistantship & Fellowship Paul Weed: Director of Administrative Services, 5-7618 or [email protected] Rita Whitcomb: Fiscal Specialist, 5-5165 or [email protected] Joel McChesney: July 2012 Program Assistant, 5-9545 or [email protected] Objectives • Eligibility requirements • Waiver Options • Exceptions to Policy • PERMS processing reminders & tips • Waivers & student's account • Fellowships • Resources Eligibility Requirements Graduate School Processing Memo • Class Code 6 • RCR training • Include date in PERMS waiver section RCR Date • 3.0 GPA • Full time enrollment • ITA exam • Include date in PERMS wavier section Engl Ex Dt or enter Scheduled date in PERMS Conditions • NADC & UNDG • May not carry an “incomplete” for more than 1 semester • Must reside in the state of Washington Waiver Options • Driven by position funding & FTE • Appointment for the entire semester (8/16-12/31, 1/1-5/15 or 8/16-5/15) • FTE at least 25% to 50% • Enrolled as a full time student 10-18 credits • Operating Fee Waiver (OFW) State or F & A funded (001-01, 148-02, 148-05) Non-academic department may need to request approval • • • All But Dissertation Waiver (ABD) Competitive extramural grant funded Meets all the eligibility requirements for an assistantship Completed all formal course work on their program of study • • • • • • Prior to semester seeking the ABD waiver Successfully passed the preliminary exam ABD waiver available for only up to 5 academic semesters Waiver Options Continued • Non-Resident Waiver (NR) • • • Is not charged to any departmental account or grant NR waiver guaranteed for ONE year only for domestic students Encourage students to apply for WA residency – takes 1 year • Qualified Tuition Reduction (QTR) • • • • • Grant funded positions should receive QTR unless job class 9904 or approved for the ABD waiver TNA & BNA grants: can provide an override account in the PERMS waiver section under QTR Ovr Acct Any override account provided pays for the QTR for the entire semester. Please contact Payroll Services w/questions. QTR is a fringe benefit of employment EAA does not change the QTR funding when it is on Override status Any EAA or PA submitted after the PERMS action is approved may have waiver implications. Please contact the Graduate School if you have questions. Exceptions to Policy When do you need to submit a memo to the Graduate School? • FTE > 50% • Split funded appointments • Additional appointment: Time-slip working more than 5hrs/week • Memo to Dr. Sellon from Chair of Academic home department • GPA less than 3.0 – need to reinstate student PERMS Processing & Tips • POSN = Job Class in DEPPS • Two waiver lines for academic year appointments • If no funding in DEPPS for position enter a comment in “conditions” • If English exam is need: enter comment in “conditions” • When submitting a “change” action, it does not allow you to add waiver- enter waiver information in “conditions” • If the actions has been approved by GS but not yet in DEPPS and you need to change or update a waiver- discard pending action and re-submit Waivers & Student Account • First waiver download: evening of 8/16/12 • Waiver downloads do not happen when Payroll is open • Have students pay their portion of tuition or sign up for payroll deduction prior late fees being applied • • Students cannot sign up for payroll deduction if their appointment is not in DEPPS Correct waivers cannot be applied if the student is not enrolled full time • Late fees cannot be removed if students don’t pay their portion of tuition • Late Fees: 9/4/12, 9/18/12, 10/3/12 • Department should contact the Graduate School if waivers have not posted by 9/7/12 Fellowships • Eligibility • • • • • Stipend of at least $800/month Engaged in research activity Enrolled full time: 10-18 credits or In their final semester and previously funded on assistantship or On internship • Forms • Sponsored Student Tuition & NonResident Waiver form • Non-Service Payment Form • Ph.D Fellowship Tuition Support Program • Supplement the fellowship cost of education allowance up to 50% of current resident tuition rate Links • Graduate School • http://www.gradschool.wsu.edu/ • • http://gradsch.wsu.edu/CurrentStudents/Assistantships http://www.gradschool.wsu.edu/CurrentStudents/Funding/Fell owshipsAndGrants.aspx • Payroll Services • http://www.wsu.edu/payroll/stntpay/stntpay.htm • Health & Wellness • http://studentinsurance.wsu.edu/ • RCR training • https://myresearch.wsu.edu • OGRD • http://informer.ogrd.wsu.edu/ • http://fundingopps.cos.com/cgi-bin/fo2/search Important Dates • • • • • • • • PERMS deadline to meet 1st payroll8/21/12 Tuition due 1st day of classes 8/20/12 Last day to sign up for direct deposit 8/27/12 Last day to set up payroll deduction 9/4/12 First Late Fee 9/4/12 QTR begin posting to student accounts 8/20/12 Waivers begin to post 8/17/12 First payroll deduction for students 9/25/12 Commonly Asked Questions 1. What are the different assistantship classifications? 2. When is tuition due? 3. When are tuition waivers applied to a students account? 4. How are waivers determined? 5. What should a student do if they have already received one (1) year of NR waiver, but has not yet applied for WA residency? 6. If the student is All But Dissertation and on an assistantship do they need to be enrolled in 1018 credits? Commonly Asked Questions Continued 7. What should you do if the position funding changes after you submitted the PERMS action? 8. How can a student enroll in payroll deduction? 9. Our student is supposed to receive a tuition waiver, but has not posted to their student account. What can I do? 10. How many years can someone with an assistantship receive a NR waiver? 11. How do students receive their Health Insurance? 12. How will a student’s assistantship be affected if the student cancels enrollment in the middle of the semester? This has been a WSU Training Videoconference If you wish to have your attendance documented in your training history, please notify Human Resource Services within three days of today's date: [email protected]