Transcript Work Ethic Certification

REGION Q
Request for Proposals
Bidders’ Conference
ADULT & DISLOCATED WORKERS
STAFFING
Workforce Investment Act
BEAUFORT, BERTIE, HERTFORD, MARTIN, AND PITT
COUNTIES
Program Year 2014
Agenda
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Welcome & Purpose
Region Q Websites
Overview of Request for Proposal
Integrated Service Delivery
Performance Standards
Financial Information
Important Dates
Questions and Answers
Region Q Website
www.regionqwdb.org
Overview of RFP
Funding Period
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July 1, 2014– June 30, 2015
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Possible Extension of Contract - 1 Year
Region Q Five County Region:
BEAUFORT
BERTIE
HERTFORD
MARTIN
PITT
RFP PROPOSALS ACCEPTED FOR:
Beaufort County One Stop Center Staffing
Bertie County One-Stop Center Staffing
Hertford County One-Stop Center Staffing
Martin County One-stop Center Staffing
Pitt County One-Stop Center Staffing
PURPOSE OF RFP
• The purpose of this Request for Proposal (RFP)
is to procure a contractor that will provide
Adult and Dislocated Worker program staffing
to the One-Stop Centers within the region.
(Beaufort, Bertie, Hertford, Martin, and Pitt).
These staff will deliver Wagner-Peyser and
WIA workforce development services and
training to both job seekers and employer
customers under the NC Integrated Services
system
Functional Leadership
In the Region Q Career Center integrated model, functional
supervision will play a key role within the operations. To
implement this supervisory approach, each full-service
Career Center will have a Functional Leader
(Manager/Supervisor) who is directly responsible for day-today operational activities. The Functional Leader will make
operational decisions concerning customer flow, deploy staff
as necessary to manage the customer flow, and be
responsible for the overall quality and effectiveness of the
center. The functional supervision model recognizes that the
contracting organization is considered the employer of
record and has internal human resource functions that must
be managed within their organization.
Functional Leadership(Continued)
Such functions would include final hiring and firing
decisions, benefits administration, and time and
attendance reporting. However, it should be noted
that even in these critical human resource areas, the
Functional Leader will have input and the opportunity
to influence decisions.
Team-Based Staff Deployment
In the Region Q NC Works integrated model, staff will be
deployed in functional teams that work together to meet
the needs of job seeker and employer customers. The
specific functional teams that will operate in each OneStop Center at a minimum will include the Welcome Team,
the Skills Team, and the Employment Team. The Region
Q Workforce Development Board requires the contractor
through this Request for Proposals to staff these functional
teams with high energy professional staff who can deliver
high quality services to customers and who also have the
ability to determine the need for supportive services for
employment and training, assessing availability, suitability,
and identifying resources to meet those needs.
Depending on Center size and
staffing levels, WIA Adult and
Dislocated Worker staff under this
staffing proposal, may, at the Center
Manager’s direction, perform duties
in all three functions. (Welcome
Team, Skills Team, and the
Employment Team)
Expected Performance
The Region Q WDB must meet WIA and WagnerPeyser Common Performance Measures as
established by the State of North Carolina. PY 2014
standards have not been established at this time. PY
2013 standards are shown for reference. Under the
Integrated Services Delivery System, all WagnerPeyser and WIA Adult and Dislocated Workers staff
will work towards meeting/ exceeding the following
performance measures:
Adult
Dislocated Worker
Entered
Entered
Retention 6-months
Retention 6-month
Employment
Employment
Rate
Earnings
Rate
Earnings
Rate
Rate
78.00
91.80
$12,005.90
82.00
89.20
$14,355.50
The successful contractor will be
responsible for providing services
to existing WIA Adult and
Dislocated Worker customers
(customer carry over from the
prior year)
Based upon Region Q WDB policy, DWS Wagner-Peyser
staff and WIA staff are allowed to enroll customers into
approved WIA-supported training and issue ITA's, or
refer customers for training and follow a training approval
process. In either case, both DWS Wagner-Peyser and
WIA funded staff will work together to identify the
training needs of the Center customers. In the case of
Wagner-Peyser staff enrolling customers in WIA funded
training, WDB staff and Center leadership will establish
procedures to ensure program eligibility prior to
enrollment in training. Should an ineligible individual be
enrolled in a WIA funded training activity that results in
disallowed costs and the repayment of funds, the Agency
of Record of the staff person making the determination
will be financially responsible for the repayment of WIA
funds.
The Bidder must provide a budget
(see attachments) for the WIA Adult
and Dislocated Worker staff that will
be assigned to each of the centers
for which they submit a bid
(separate Adult budget and
Dislocated Worker budget for each
center).
COLLABORATION
Leveraged Funding and Service Coordination
Bidders will leverage community resources to create
a seamless network of services that are easily
accessible and relevant to customers. To have a
meaningful impact on the quality and breadth of the
NC Works System, bidders must be able to draw
upon a resource base that extends beyond WIA
funding. Bidders should describe connections to other
funding sources that will benefit participants and
increase the cost effectiveness of federal funds.
Multi-County Bids
If a Bidder expressed an interest in the Letter of Intent to Bid to seek
Adult and Dislocated Worker Staffing Programs in two or more
Counties, the following protocol may be followed to minimize excess
paper, copying, and confusion:
In addition to the required RFP submission requirements, the proposing
bidder may insert dividers for each of the counties in which they are
bidding. Behind each divider they must include:
• Adult Budget Information
• Dislocated Worker Information
• Proposal Summary and Narrative
One divider for the entire RFP may be used to include assurances,
attachments, letters, etc.
ADULT
• 663.110 To be an eligible adult in the adult
and dislocated worker program, an individual
must be 18 years of age or older. 664.500(a)
Under the Act, eligible youth are 14 through
21 years of age. Adults are defined in the Act
as individuals age 18 and older. Thus,
individuals ages 18 through 21 may be eligible
for both adult and youth programs. Permission
must be obtained from the Region Q LA MIS
Coordinator prior to co-enrollment.
DISLOCATED WORKERS
To be eligible for the dislocated worker program, an eligible adult must
meet the definition of “dislocated worker” at section 101(9) of the
Act. 101(9)
The term “dislocated worker” means:
(1)
An individual who has been terminated or laid off, or who has received notice of
termination or layoff, from employment, and is eligible for or has exhausted
entitlement to unemployment compensation, and is unlikely to return to a
previous industry or occupation.
(2)
An individual who has been terminated or laid off, or who has received notice of
termination or layoff, from employment, and has been employed for a duration
sufficient to demonstrate, to the appropriate entity at a one-stop center referred to
in section 134(c), attachment to the workforce, but is not eligible for
unemployment compensation due to insufficient earnings or having performed
services for an employer that was not covered under a State unemployment
compensation law, and is unlikely to return to a previous industry or occupation.
DISLOCATED WORKER
(3)
An individual who has been terminated or laid off, or who has received a notice
of termination or layoff, from employment as a result of any permanent closure
of, or any substantial layoff at, a plant, facility, or enterprise.
(4)
An individual who is employed at a facility at which the employer has made a
general announcement that such facility will close within 180 days.
(5)
For purposes of eligibility to receive services other than training, intensive, or
supportive services, an individual who is employed at a facility at which the
employer has made a general announcement that such facility will close.
(6)
An individual who was self-employed (including employment as a farmer,
rancher, or fisherman) but is unemployed as a result of general economic
conditions in the community in which the individual resides or because of a
natural disaster
(7)
An individual who is a displaced homemaker.
Financial Information
Cost Reimbursement Contract
• Contract Extension
• Budget Plan
WIA BUDGET SHEETS
• ADULT BUDGET
• DISLOCATED WORKERS
BUDGET
ONE-STOP CENTERS LETTERS
Bidders are expected to meet with the applicable OneStop Center Manager to discuss provisions/costs for
shared space, computers, internet access, telephone,
copying, etc., and costs for this should be reflected in the
bidder’s proposal. A letter of agreement from the Onestop Center Manager per coordinated services, physical
space commitments, and costs must also be included in
this proposal.
Proposal Instructions
www.time.gov -EST
Proposals must include:
Page Numbers
(1) One copy labeled “Original”
(5) Five additional copies of RFP
Submitted in 3-ring binder
Completion of all forms
Proposal Format and Required Forms in Order
Deadline for the Request for Proposal
Original signed RFP and five (5) additional copies must be
received by 2:00 pm EDT, Tuesday, May 6, 2014.
www.time.gov -EST
Electronic copies, faxes, and late submissions will not be
accepted. The completed RFPs are to be submitted or
delivered to the attention of Walter Dorsey, Workforce
Development Director, Mid-East Commission, the
administrative entity for the Region Q Workforce
Development Board’s Programs. (as shown below)
Walter Dorsey, Workforce Development Director
Mid-East Commission
1385 John Small Avenue
Washington, NC 27889
REMEMBER…..
AFTER THE BIDDERS’
CONFERENCE, STAFF WILL
RESPOND ONLY TO WRITTEN
QUESTIONS RECEIVED BY
APRIL 17, 2014 BY 5:00 PM.
QUESTIONS
AND
ANSWERS
REGION Q WORKFORCE
DEVELOPMENT CONSORTIUM
Region Q Workforce Investment Consortium is an
Equal Opportunity Employer/Program
Auxiliary aids and services are available upon
request for individuals with disabilities