Transcript Lesson 12 Getting Started with Word Essentials

Lesson 12
Getting Started with Word Essentials
Computer Literacy
BASICS: A
Comprehensive Guide
to IC3, 4th Edition
1
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Objectives
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Create a new document.
Change Word settings.
Enter text in a document.
Show nonprinting characters in a document.
Use the click-and-type setting.
Change views and magnification in the document
window.
Navigate through a document.
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Vocabulary
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Default: Preset options or variables automatically in effect
when the document is created. (Mod2-36)
Normal.dotm template: A file containing default styles and
customizations that determine the structure and page layout
of a document. (Mod2-36)
Toggle: Alternating between the off and on states by
repeating a procedure, such as clicking a button. (Mod2-41)
Word wrap: A feature in Word that automatically wraps text
that extends beyond the right margin to the next line.
(Mod2-40)
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Word Essentials
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Word is the word processing application of
the Microsoft Office suite.
Used to create:
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Letters
Reports
Tables
Memos
Faxes
Blogs
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Creating a New Document
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When you first start Word, a new blank
document appears, titled Document1.
Default settings are the preset options or
variables automatically in effect when the
document is created.
Default settings for Word are stored in the
Normal.dotm template.
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Creating a New Document
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Using the Normal.dotm template increases
the speed and efficiency of your work,
because you do not need to spend time
setting up the details of the document
formats.
You can open additional documents on top of
Document 1. New blank documents will be
numbered sequentially during the session
that Word is opened.
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Creating a New Document
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Filenames remain the same until you assign
a new filename.
When Word is closed and then reopened, the
new blank document begins again with
Document 1.
Quick Tip: You can also create a new blank
document by double-clicking the Blank
document icon in Backstage view.
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Creating a New Document
Figure 12-1
New command
options in
Backstage view
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Changing Word Settings
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Word Options dialog
box:
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Allows you to
customize settings to
fit your preferences
and meet your needs
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Such as the Save
feature:
Save AutoRecover
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Changing Word Settings
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“Behind the
scenes”
application settings
in the Word
Options dialog box
are designed to
protect your work
and improve your
efficiency.
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Changing Word Settings
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Above and Beyond: Users of previous versions of
Word are unable to open files saved in the new
format, unless they have installed compatibility
software. If you often share your documents with
users working with previous versions of Word, you
should consider changing the file format setting so
all documents are saved in the Word 97-2003 (*.doc)
format. The drawback to this is that some of the new
Word 2010 features are inaccessible in such a
document.
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Inserting Text and Numbers into a
Document
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As you enter text in a document, the insertion point
moves to the right, and the information in the status bar at
the lower-left corner of the document window changes to
reflect the page number for the current position of the
insertion point.
Status bar continually changes to reflect total number of
words in the document.
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Inserting Text and Numbers into a
Document
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Entering Text in a Document
– Word automatically checks the spelling and grammar
in a document as you enter text, and the red or green
wavy lines suggest there may be spelling or grammar
errors.
– If text extends beyond the right margin, Word will
automatically wrap the text to the next line. This is
know as “Word Wrap”
– Pressing the Enter key will start a new line/paragraph
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Inserting Text and Numbers into a
Document
Using the “Normal.dotm” template (Default Setting),
Word will add spacing between paragraphs and the
lines within the paragraph. This makes the document
easier to read.
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Inserting Text and Numbers into a
Document
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Showing Characters and Using Click and Type
– The Show/Hide ¶ button enables you to toggle the
option to show these “nonprinting characters.” Using
these special characters makes editing your document
easier.
– Nonprinting characters include:
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Paragraph Markers
Blank Spaces
Page or Section Breaks
Tab Markers
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Inserting Text and Numbers into a
Document (continued)
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Inserting Text and Numbers into a
Document (continued)
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Show/Hide button is located on the Home Tab under
the Paragraph group.
When you toggle an option, you alternate between the
off and on states by repeating a procedure, such as
clicking a button.
Click and type is a Word setting that enables you to
quickly position the insertion point within a blank area
of a document.
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Inserting Text and Numbers into a
Document (continued)
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Inserting Text and Numbers into a
Document (continued)
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Above and Beyond: If a graphic is
visible next to the I-beam, it
indicates the format for the text.
The I-beam, shown at the right,
indicates that the text will be aligned
at the left, beginning where you
positioned the insertion point.
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Inserting Text and Numbers into a
Document (continued)
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When you reposition the insertion point, by doubleclicking the mouse, within a blank space in the document,
Word automatically adds blank paragraphs or tabs to the
position of the new location of the insertion point.
Therefore new nonprinting markers and tab markers
indicate how many blank paragraphs and tabs were
created to move the insertion point to the new location.
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Quick Tip: When entering numbers in a document, you can use
the numbers in the top row on the keyboard or you can use the
numbers on the number keypad. If the numbers are not
displayed on the screen when you use the keypad, press the
Num Lock key on the keypad.
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Inserting Text and Numbers into a
Document (continued)
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Changing Views and Magnification
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You can change the way you view your document, and
you can also change the magnification to control how
much of the document is shown on the screen.
Changing the Document View
– You can change the view by selecting options from the
Document Views group on the View tab. You can also
change the view by clicking one of the view buttons in
the status bar in the lower right corner of the
application window.
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Changing Views and Magnification
(continued)
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Changing Views and Magnification
(continued)
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Changing Views and Magnification
(continued)
View Options menu in Full
Screen Reading view
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Changing Views and Magnification
(continued)
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Document
displayed
in Full
Screen
Reading
view
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Changing Views and Magnification
(continued)
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Changing the Zoom Settings
– Zoom options enable you to increase and
decrease the size of text and graphics on
the screen.
– You can show an entire page or multiple
pages at the same time.
– You can change the zoom settings using
options in the Zoom group
on the View tab or controls
on the status bar.
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Changing Views and Magnification
(continued)
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When opening a new or saved document, the document
is displayed with the default zoom setting for the current
document view.
Default view settings vary because of:
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Additional option to Zoom:
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Screen Size
Screen Resolution Settings
Number of Panes displayed on screen
Use Mouse Scroll Wheel plus the Control Key to zoom in
or out of document.
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Changing Views and Magnification
(continued)
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Additional option to Zoom:
Click on the View tab, then select the Zoom group and
click on the Zoom button to open the Zoom dialog box.
Select from options listed
in the dialog box.
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Changing Views and Magnification
(continued)
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View and Zoom settings are saved with the document.
Usually when document is opened, it is displayed in the
view and zoom setting in which it was saved.
Two exceptions to above:
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Open document and change zoom setting, and then save
the document without making any changes to the content
of the document, the zoom settings will not be saved.
Save document displayed in either Full Screen Reading or
Draft view, the document will reopen in Print Layout view.
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Navigating Through the Document
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Using the Navigation
Pane
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Allows you to move
through long documents
easily. In the Navigation
Pane, you can choose
the option to view
thumbnails for each page
in the document. To go to
a specific page, click the
thumbnail for that page.
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Navigating Through
the Document
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Thumbnails identified by page
numbers and current page
identified in status bar
Graphics or headings can help
to identify the page you are
looking for
Clicking on Thumbnail will take
you to that specific page.
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Navigating Through the Document
(continued)
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Above and Beyond: The Windows Control Panel
provides options for changing the settings for your
mouse or other pointing devices to fit your
preferences. For example, you can change the
appearance and size of the mouse pointer, or you
can change how fast the mouse pointer moves
around the screen. If your left hand is your dominant
hand, you can change the settings so the right
button is the primary button. Then you can more
easily manipulate the mouse with your left hand.
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Navigating Through the Document
(continued)
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Scrolling and Browsing
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If the part of the document you want to navigate to is on the
screen, simply position the mouse pointer there and click.
If the part of the document you want to navigate to is
currently not visible, you can use the scroll bars to navigate
to that part of the document.
Scroll bars allow for quick maneuvering throughout the
document
As you drag the scroll box, a ScreenTip tells you what page
you are viewing.
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Navigating Through the Document
(continued)
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Zoom settings affect Scroll bars:
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Zoom settings set to Page Width (Default) or smaller
percentage, the horizontal scroll bar will not appear
because entire width of document is already visible
Scrolling through document does not change the
insertion point in the document.
After scrolling to a new page of document, to
reposition the insertion point on that page, simply click
mouse where you want to place it.
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Navigating Through the Document
(continued)
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Navigating Through the Document
(continued)
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When navigating a multipage document, the Go To
command can be very useful, because you can go
directly to a specific page,
a specific line, or a specific
type of content in the
document.
You can also quickly open
the Go To tab in the Find
dialog box by pressing
Ctrl+G.
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Navigating Through the Document
(continued)
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Browsing is
another option.
When you
browse, you
focus on an
object such as a
specific page or
a footnote.
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Navigating Through the Document
(continued)
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Above and Beyond: The Windows Control Panel
provides options for changing the settings for your
mouse or other pointing devices to fit your
preferences. For example, you can change the
appearance and size of the mouse pointer, or you
can change how fast the mouse pointer moves
around the screen. If your left hand is your dominant
hand, you can change the settings so the right button
is the primary button. Then you can more easily
manipulate the mouse with your left hand.
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Navigating Through the Document
(continued)
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Using the Keyboard
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Using the keyboard
eliminates the need to
move your hand back
and forth between the
keyboard and the
mouse.
Use the arrow keys on
the keyboard to move
the insertion point one
character at a time or
one line at a time.
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Navigating Through the Document
(continued)
Above and Beyond: You can find a comprehensive list
of links for information about keyboard shortcuts by
searching for the keywords keyboard shortcuts in the
Word Help dialog box.
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Summary
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In this lesson, you learned:
 New blank documents are created based on a
template with default settings.
 There are many “behind the scenes” settings in
Word that can be changed to meet your preferences.
 Word automatically wraps text to the next line when
the line of text extends beyond the right margin.
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Summary (continued)
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Showing the nonprinting characters, such as tab
markers, blank spaces, page breaks, and paragraph
markers can be very useful as you create and edit a
document.
The click and type setting enables you to position the
insertion point in a blank area of a document.
Word provides several options for viewing a
document.
You can use zoom options to increase or decrease
the size of the text and graphics on the screen.
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Summary (continued)
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You can view thumbnails of the document
pages in the Navigation Pane to make it
easier and faster to navigate through the
document.
You can also use the mouse, the Go To
command, the Select Browse Object button,
and keyboard shortcuts to navigate through a
document.
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