Transcript Site License Advisory Team

Site License Advisory Team
September 28, 2012 meeting
Agenda
1. OSU Microsoft Campus Agreement
2. New Microsoft Software
1. Windows 8 and Server 2012
2. System Center Endpoint Protection for Mac/Linux
3. SCCM SP1 (future release)
3. Software Renewals
4. Software Audit Management (external)
Microsoft Campus Agreement
• In process on renewal: agreement expires
6/30/2013
• Major topics of discussion with MS:
– Virtualization rights for students and staff
– Perpetual rights for student/personal use of
Windows OS
– Mobile devices, including Office for iPad
– SkyDrive and cloud storage
– Simplification of contract process, potentially new
reseller options
• What other pain points do you see?
New Microsoft Products
• Last month, KMS servers were updated to
activate Windows 8 and Windows Server
2012
• Win 8 & Server 2012 available through
Self Service
• SCEP (Forefront) for Mac and Linux in
testing
• SCCM 2012 SP1 in development
KMS Server Updates
• The central OCIO KMS Servers will now
activate the following products:
– Windows Vista
– Windows 7
– Windows 8
– Windows Server 2008
– Windows Server 2012
– Microsoft Office 2010
• http://8help.osu.edu/3636.html
Windows 8
• Windows 8 is now available for all OSUOwned machines on campus
– SLSC’s may download the image from OCIO
Self-Service
– Upgrade only (you must have a qualifying OS
install)
• Windows Server 2012 is now available for
all OSU-Owned machines on campus
– SLSC’s may download the image from OCIO
Self-Service
System Center Endpoint
Protection for Mac/Linux
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Software has become available
Requires Intel chipset on Mac
Installations in testing
Currently managed through WSUS
– Will be managed through SCCM 2012 in SP1
• Expected availability:
– Early next week, pending final testing by
OCIO teams
SCCM 2012 SP1 Info
• SCCM 2012 SP1 will have the ability to manage
Macs, specifically:
– Hardware inventory on Macintosh
– Compliance settings on Macintosh
– Application management on Macintosh
•
•
•
•
Apple Disk Image (.DMG)
Meta Package File (.MPKG)
Mac OS X Installer Package (.PKG)
Mac OS X Application (.APP)
– Software updates on Macintosh
• See: http://technet.microsoft.com/enus/library/jj591553.aspx for detailed information on
these features
SAS Renewal
• Expect a small price increase ($2-3/copy on
workstations; servers remain the same)
• SAS Business Intelligence
– Some departments are interested in this software
– SAS BI includes SAS Office Analytics
• Student use of SAS now available
– Free for students on personal machines
– Grad students may also request this, if using on
personally-owned machines (not free for OSUowned grads)
• Codes expected late October
Other Upcoming Renewals
• Autodesk/3Dsm
– Renewal of $91 is due each August for continued use.
Pricing remains the same
– 218 installations new or renewed last year
• MATLAB
– Codes expire on October 1, if they have not been
renewed!
– Codes now available at IT Service Desk
• Codes did not change: reactivation for non-network licenses is
as easy as re-running the activation process.
• Network codes still need to be generated by OCIO
• JMP
– In process on renewal, likely to add Genomics to site-wide
license (use in Children’s Hospital)
Help, I’m being audited!
• Compliance assurance begins at home!
– Review the OCIO Software Life-Cycle
Management Guidelines at:
http://ocio.osu.edu/assets/Software/life-cyclemgmt-guide.pdf
– Manage software actively, not passively. Do spot
checks on your own products to verify records
– Use license servers where possible, and don’t
extend rights that aren’t specifically in a contract
– Remove/Retire old/legacy software immediately
on ending a contract or altering a contract
Help, I’m being audited!
• If you’re audited for software compliance, contact
OCIO. We’re on your side in an audit.
• Have the following items:
– Any contracts, EULA’s, quotes, or other terms you
may have, and a description of what kind of license
you think you have (concurrent, FTE, device, etc.)
– The original notification letter concerning the audit
– Any information on exactly what is installed and
where it is
• Include version numbers!
• Never, ever alter your installations after audit
notification without first discussing directly with
OSU Legal
Help, I’m being audited!
• General things to remember:
– We are a public institution. Our e-mails are
subject to records request. Be honest in your email, but aware that correspondence can be
requested.
– OSU Legal, OCIO, and other internal offices are
on your side. We want to know all the facts to
help you out.
– OCIO Security is now in charge of audits within
OCIO, so don’t be alarmed when we bring them
into the meetings.
Common Types of License
• Concurrent:
– This license means that you need to track how many people are
using it at any given point.
• Named User:
– You are required to license all users, regardless of how many
devices they may use.
• Device:
– You are required to license all devices, regardless of how many
users there may be.
• User + Device (aka “Named User Plus”):
– You are required to license both users and their devices
• Full Time Equivalent:
– Uses a formula to determine how many licenses are required,
based on number of “whole” individuals who may access the
software. OCIO prefers Microsoft FTE numbers.
Questions/Comments