TWIN CITIES GENERAL PURPOSE CLASSROOM SUPPLY, DEMAND & UTILIZATION UPDATE FALL SEMESTER 2002

Office of Classroom Management

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INTRODUCTION

 This presentation provides data on classroom resources, courses taught in classrooms and overviews key scheduling issues  Ongoing classroom supply, demand and utilization issues are discussed along with progress and implications for the future

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BACKGROUND

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TWO TYPES OF CLASSROOMS

 General Purpose classrooms are designed to meet the teaching and learning needs of a broad range of academic programs and to support the entire university community – Also called “central classrooms” – Centrally managed and funded  Departmental classrooms are designed to meet the specific and more specialized needs of a given department or program.

– – Examples: studios, special use classrooms Departmentally managed and funded

Version 4.0

GENERAL PURPOSE CLASSROOMS

 A critical teaching and learning resource – – – East Bank: West Bank: St. Paul: – TOTAL: 200 rooms 71 rooms 32 rooms 303 rooms 14,967 seats in 40 buildings 6,027 seats in 7 buildings 2,525 seats in 15 buildings 23,519 seats in 62 buildings  Sizes range from small seminar rooms to large auditoria

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 Approx 300,000 SF

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DEPARTMENTAL CLASSROOMS

 224 departmental classrooms  341 labs

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SCHEDULING POLICY

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KEY SCHEDULING DOCUMENTS

Four Key Documents:  Policy on Classes, Schedules, and Final Examinations for Semesters.

 Twin Cities Campus Assembly Supplemental Policy of the University Senate Policy on Classes, Schedules, and Final Examinations for Seminars.

 Schedule for the Twin Cities Campus.

 Provost Approved Policies Governing University Centrally Scheduled Classrooms.

BASIC DEFINITIONS

‘A’ TIME:

50 minute class period may be used any weekday (subject to supplemental policy)

‘B’ TIME:

75 minute class period is restricted to Tuesday and/or Thursday class meetings only

9 PEAK TIME: DAY:

0900 - 1400 0800 - 1700 (Period II - VI) (Period I - VIII)

STANDARD WEEK:

Monday - Friday

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STANDARD CLASS MEETING TIMES

P E A K Minneapolis

MTWThF "A" Tim e 50 Minute TTh "B" Tim e 75 Minute

Saint Paul

MTWThF "A" Tim e 50 Minute TTh "B" Tim e 75 Minute

0730 - 0820 (optional) I 0800 - 0850 0830 - 0920

II III IV V VI

0905 - 0955 0815 - 0930 0935 - 1025 0845 - 1000 1010 - 1100 0945 - 1100 1040 - 1130 1015 - 1130 1115 - 1205 1145 - 1235 1220 - 1310 1115 - 1230 1250 - 1340 1145 - 1300 1325 - 1415 1245 - 1400 1355 - 1445 1315 - 1430 VII 1430 - 1520 1500 - 1550 VIII 1535 - 1625 1430 - 1545 1605 - 1655 1500 - 1615 P E A K

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BASIC POLICY – STANDARD HOURS

Standard Meeting Times:   All classes must start at a standard beginning time.

Departments will be required to change times not meeting the standard time module.

- Standard time modules are based on: ‘A’ times (50 minute) and ‘B’ times (75 minute) in accordance with Senate Approved Policy.

 Classes follow the Senate Policy regarding hours per credit.

BASIC POLICY – PEAK TIME

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Special Considerations during Peak Time of Day:  Peak Time = 0900 - 1400 hours (Period II -VI) - Highest demand - Period of time with most severe classroom shortage - Special policies/guidelines apply  Provost Approved Scheduling Guidelines: - Departments can have no more than 60% of initial course offerings in Peak Time.

 Senate Approved Policies: More strict provisions apply during peak time

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BASIC POLICY – EXEMPTIONS

Special Policy for Grad/Prof Course Sections:  6xxx to 8xxx course sections during Non-Peak hours may be taught at Non-Standard Times  6xxx to 8xxx course sections during Peak hours must be taught at Standard Times

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BASIC POLICY - EXEMPTIONS

Additional Policies/Issues applying to all sections:  Course Sections beginning at or after 1700 hours are exempt from standard time requirement  Course Sections occurring on Saturday &/or Sunday are exempt from standard time requirement

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STANDARD CLASS HOURS

16 WHY HAVE STANDARD CLASS HOURS ?

Standard Class Hours:  Improve course access  Enable students to take interdisciplinary courses  Improve utilization of valuable space resources  Increase tuition revenue  Facilitate common university-wide academics and programs

STANDARD/NON-STANDARD HOUR TRADEOFFS

Standard Hours •

Optimize university level

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Optimize student scheduling

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Requires fewer classrooms

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Higher overall utilization

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Optimize undergrad programs 17

Non-Standard Hours •

Optimize college/dept. level

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Optimize individual faculty scheduling

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Requires more classrooms

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Lower overall utilization

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Optimize grad/prof. programs

18 WHAT IF WE DID NOT HAVE STANDARD CLASS HOURS ?

 Without standard class hours, colleges, their students, their faculty, and their classrooms would exist totally within independent silos

NON-STANDARD HOUR SCHEDULING IMPACT

M T W Th F

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 Non-standard classes cause unused gaps in rooms, less student usage, and greater cost per square foot of usage  Even small numbers of non-standard classes have significant impact on classroom utilization & availability

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FLEXIBILITY OF STANDARD HOUR REQUIREMENT

 Recognizing the tradeoffs, our policy provides exceptions - Grad-Professional courses at non-peak times - Evening/weekend courses  Sufficient flexibility exists to accommodate special requirements - Clinical teaching needs in AHC

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CENTRAL CLASSROOM DEMAND

DEMAND SUPPLY

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CENTRAL CLASSROOM DEMAND

 Demand is up – Semester conversion – – Program growth IMG impact

23 CLASSROOM DEMAND – SECTION GROWTH

15000 14000 13000 12000 11000 10000 Fall '98 Spring '99 QUARTERS

SEMESTER CONVERSION

Fall '99 Spring '00 Fall 00 Spring '01 Fall '01 Spring '02 Fall '02 (prelim) SEMESTERS

24 CLASSROOM DEMAND – SECTION LOADING



TOTAL NUMBER OF SECTIONS TWIN CITIES – FALL 2002

14,186

TWIN CITIES COURSE SECTIONS - FALL 2002 ON vs. OFF CAMPUS 25 Off Campus 13.8% 1,958 5,289 (42%) On Campus 86.2% 12,228

Total Sections = 14,186

TWIN CITIES COURSE SECTIONS - FALL 2002 ON CAMPUS Not in Classrooms 41.7%% 5,099 In Classrooms 58.3% 7,129 26

Total On Campus = 12,228

27 TWIN CITIES COURSE SECTIONS - FALL 2002 IN CLASSROOMS Approximately: 220 Dept. Classrooms 340 Dept. Labs 560 Rooms Departmental Classrooms 42.3% 3,016 Approximately: 300 Central Classrooms General Purpose Classrooms 57.7% 4,113

Total In Classrooms = 7,129

TWIN CITIES COURSE SECTIONS IN GP CLASSROOMS - FALL 2002 DAY vs. EVENING Day 86% 3,537 Evening 14% 576 28

Total In General Purpose Classrooms = 4,113

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CENTRAL CLASSROOM SUPPLY

DEMAND SUPPLY

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CLASSROOM SUPPLY

 Supply is down over the long term – Construction/renovation impact – Downward trend in number of classroom seats – Loss of large lecture halls

CLASSROOM SUPPLY – CONSTRUCTION IMPACT

 Ford/Murphy (offline Fall 99, online Spring 00) – – OLD: 17 rooms, 1083 seats NEW: 14 rooms, 683 seats Net: - 3 rooms, - 333 seats  CALA (offline Spring 00, online Fall 01/Spring 02) – – OLD: 11 rooms, 1016 seats NEW: 10 rooms, 670 seats Net: - 1 room, - 346 seats

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 JOML (offline Fall 99, online Fall 00 JacH & Fall 02 MCB ) - OLD: 10 rooms, 1078 seats NEW: 6 rooms, 478 seats Net: - 6 rooms, - 600 seats  Temp leased classrooms (1701 Univ) (Fall 00) – NEW: 9 rooms, 597 seats

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FUTURE CLASSROOM SUPPLY

 With the completion of CALA and MCBB projects, we have most of our classrooms on-line  When the next round of construction starts in Spring 2002, we will have approx 1,000 student seats off line each year for the foreseeable future  Bottom line – classroom supply is NOT projected to increase

33 SUPPLY – DEMAND – UTILIZATION IMPACT

DEMAND SUPPLY

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SUPPLY- DEMAND IMPACT

 Insufficient classroom inventory

plus

inefficient utilization has resulted in the unplaced course problem before each semester  Problem is most acute during peak time of day

UNPLACED COURSES

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1000 800 600 400 200 0 835 781 759 401 465 310 357 Fall '99 Spring '00 Fall '00 Spring '01 Fall '01 Spring '02 Fall '02

INTERIM SOLUTION

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 These unplaced courses have been solved by using sub-standard spaces as classrooms and by extraordinary “hand massaging” by OCM, departments and colleges.

BUT  Unless we change the equation, this issue will become critical

UNPLACED COURSE IMPLICATIONS

 We are approaching the limits of central classroom’s ability to support the growth of sections and courses  If we continue to use substandard classrooms, our educational quality and reputation will suffer

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 If we are to avoid enrollment limits, growth caps and other restrictive measures, we must improve the scheduling and utilization of both departmental and central classrooms

PROBLEM IS ADDITIVE

 Not just a supply – demand issue  Too much slack in scheduling and inefficient classroom utilization are also major factors

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 In the past, we had sufficient extra classroom capacity to allow less efficient room utilization

THIS IS NO LONGER THE CASE!

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LONG TERM SOLUTION

 OPTIONS: – Fewer classes – – More classrooms Better utilization of existing classrooms

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VIABILITY OF OPTIONS

 Fewer classes Does not support Deans’ needs  More classrooms Desirable, but is not in current capital plan  Better utilization - We CAN improve this!

HOW DO WE IMPROVE UTILIZATION?

 Continue to improve central classroom technology (Tech Upgrade Project)  Improve overall utilization of departmental and central classrooms  Focus more on following current scheduling policy in regards to standard class hours

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 Departments

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OCM must be smarter in planning and in scheduling

HOW ARE WE DOING UNDER CURRENT SCHEDULING POLICY?

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 In Fall 2002, 21% of day courses in GP classrooms had some type of non-standard scheduling issue  755 of 3537 sections had non-standard time, or time distribution issues

NON STD 21% (755) STD 79 % (2782)

TWIN CITIES COURSE SECTIONS - FALL 2002 ISSUES

Time Issues

401 43

Time Distribution Issues

354

Note that a section may have both issues.

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NON-STANDARD TIME ISSUES

Variance from standard: 401 sections

 Non-Standard Start Time  Non-Standard End Time  Non-Standard Start & End Times  Non-Standard day pattern 

“B”

time (75-min) on

“A”

days

TIME DISTRIBUTION ISSUE

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

Variance from standard: 351 sections

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No more than 60% of a departments course offerings should be in the peak time of the day

– Period II thru VI Minneapolis

MTWThF "A" Tim e 50 Minute TTh "B" Tim e 75 Minute

Saint Paul

MTWThF "A" Tim e 50 Minute TTh "B" Tim e 75 Minute

0730 - 0820 (optional) I 0800 - 0850 0830 - 0920

II III IV

0905 - 0955 0815 - 0930 0935 - 1025 0845 - 1000 1010 - 1100 0945 - 1100 1040 - 1130 1015 - 1130 1115 - 1205 1145 - 1235

V VI

1220 - 1310 1115 - 1230 1250 - 1340 1145 - 1300 1325 - 1415 1245 - 1400 1355 - 1445 1315 - 1430 VII 1430 - 1520 1500 - 1550 VIII 1535 - 1625 1430 - 1545 1605 - 1655 1500 - 1615

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ARE WE IMPROVING?

 Fall Semester 2002 data indicates that we are making some progress, but we must continue to improve adhering to University standard scheduling policies and guidelines

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HOW MUCH ARE WE IMPROVING?

 We are doing better in use of standard times - From 800 in Fall 00 to 400 in Fall 02  We are NOT improving in teaching outside of peak hours - From 360 sections in Fall 2000 to 350 in Fall 02

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ONGOING ACTIONS

 OCM is working with colleges to address specific deviations from current scheduling policy and non-standard scheduling issues  OCM will continue to increase efforts to adhere to current scheduling policy

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OCM APPROACH TO ONGOING ACTION

 Common sense action based on existing approved policy  Recognize existing special provisions for grad/prof courses  Collaborative not unilateral effort

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GOALS OF ONGOING ACTION

 Reduce peak-time congestion  Emphasize compliance with existing policy: - for start & end times - for days of week - for 60% max in peak time  Increase accuracy of departmental projected enrollment and number of sections submitted for scheduling  Continue progress in providing Tech Upgrade classrooms  REDUCE/ELIMINATE UNPLACED COURSES

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FACTS OF LIFE

 We do not have the luxury of not teaching at unpopular times (Mon morning, late afternoons, on Fridays)  The current economic climate demands efficiency in classroom utilization

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QUESTIONS:

Steve Fitzgerald Director of Classroom Management 626-8677 [email protected]

Nancy Peterson Scheduling Manager 625-6030 [email protected]

Credits and special recognition to those contributing to this report: Nancy Peterson, Manager, OCM Scheduling Unit Bob Quinney, Analyst, OCM Scheduling Unit