Transcript Grant Writing and Proposal Development: Getting Started
Grant Writing and Proposal Development: Experienced Investigators Savannah State University
Brenda D. Hayes, MSW, MPH, DSW
Research Assistant Prof., CHPM & Director, Grant and Proposal Development Office of Sponsored Research Administration Morehouse School of Medicine Atlanta, GA September 1, 2011
How do you get other people’s money ?
&
How do you keep it?
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Workshop Objectives
:
To review what we know about successful grant writing To help you to identify “fundable” ideas and projects To provide grant writing strategies, tips and short cuts To incorporate a “team” approach to your grant writing activities.
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A successful grant proposal is one that is well-prepared, thoughtfully planned and concisely packaged. ……………………………..
CFDA
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Write first
Funding Second Morehouse School of Medicine 2011 5
The Three Essential Laws of Successful Grant Writing
Do your homework
Follow Instructions
Use Common Sense
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Identify Institutional Goals
Constitutional and legislative goals and programs authorized for higher education…….
Examples:
To Improve the Quality of Education To Enhance Economic Development To Increase Retention and Graduation Rates Morehouse School of Medicine 2011 7
Institutional Assessment
Institutional History and Awards Assets and Capability Statements Organizational Support (s) Departmental Direction/Goals Use of templates Availability of multi-disciplinary Partners In-kind, Shared or matching costs Morehouse School of Medicine 2011 8
Write first
Funding Second
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Goals of the Organization
DEVELOPING THE IDEA MODEL FOR PROPOSAL DEVELOPMENT
Initial Project Idea Gathering Necessary Data Assessing Capability Assessing Need For the Idea Identifying Alternative Approaches Selecting Funding Source Planning Proposal Writing Writing the Proposal Submitting the Proposal Morehouse School of Medicine 2011 Building Support & Involvement
This handout taken from Getting Funded: A Complete Guide To Proposal Writing by Mary Hill, 1998.
Available from Continuing Education Publication, P.O. Box 1491, Portland, OR 97207
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Proposal Teamwork
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Mnemonics: To guide you
SMART
: Specific, measurable, achievable, realistic, timely
GNOME
: Goals, needs, objectives, methods, evaluation
FINER
: Feasible, interesting, novel, ethical and realistic. Morehouse School of Medicine 2011 12
General Tips and Comments
Take sufficient time to prepare a good abstract, LOI, or concept paper Avoid jargon and acronyms Always include a budget and budget justification Be careful when you cut and paste: assure uniformity of font size and type Morehouse School of Medicine 2011 13
Continued
Reflect an adequate and comprehensive literature review, references and citations Proposed study outcome may not fit the design, e.g., looking for a change in behavior based on a retrospective chart analysis.
Background and significance vs. preliminary studies ???
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• • • • •
Unsuccessful Applications
Failure to follow directions
Lack of new or original ideas Diffuse, superficial or unfocused research; Lack of clearly stated hypothesis and rationale • Lack of an overall project goal; uncertainty about future directions • • • • Morehouse School of Medicine 2011 • Lack of knowledge of relevant literature Questionable reasoning in research design Lack of demonstrated experience in selected methodology (lacks details) Format issues Over-ambitious Not SMART 15
Proposal Planning
Identify Problem or Need Define the Problem or Need Limit the Problem or Need Consider the Target Population Effort and Effect < or > Cost?
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•
Analogies
•
Facts
•
Statistics
•
Experience
•
Expert
•
Example Private Proposal Development Template Project/Program Idea History/Background Need Action Statement
•Organizational history •Population Demographics •Sites ?
•Program areas •Staff time •Collaborators/Partners • Small Grants or Pilot Funds?
• Training?
•Service/Training Opps with other orgs •Previous partnerships •Community Based Research •Development Projects? •One page executive summary on the need for project, competencies to address the need, timetable for completion and funding request •Prepared by Program or Organizational Staff •Includes specific funding request and justification for the amount, include in kind amounts and other leveraged (or existing) funding, shared portion of the budget?
Summary
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Identifying Potential Funders
Local Networks County and State government divisions Local voluntary associations Faith Based organizations Partnerships (related programs, common mission, etc.) Networks of Friends and Associates Regional Branches of National organizations Federal Agencies (DHHS) NSF CDC EPA DOE Morehouse School of Medicine 2011 18
Theoretical Connections
Basic Sciences Biomedical Approaches Clinical and Translational Public Health Health Belief Models Trans-theoretical Behavioral Sciences Bio-Psychosocial Social Ecological Approaches Social Determinants Morehouse School of Medicine 2011 19
A Social-Ecological Framework
:
US Preventive Services Task Force Morehouse School of Medicine 2011 20
Bio-Psycho-Social Theories
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Program Description: The Essentials
Assure the connection between your objectives and the activities Provide a well-developed plan that summarizes your activities Include a reasonable time frame Have or hire the appropriate personnel in place Start-up can occur seamlessly with the appropriate supports (partners, technology, etc.) Morehouse School of Medicine 2011 22
Goals vs. Objectives vs. Activities
Often a source of confusion and problematic
Goals
are abstract and generally focused on intent>Why?
Objectives
are SMART and often focused on outcomes>What?
Activities
>How? When? Where? And with whom?
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Methods/Activities
Need to be:
Specific----
Who
will do them?
What
will be done?
When
will they be done?
Where
will these occur?
Any
modifications?
How
will you measure the outcomes?
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Methods/Activities
Explanations about how the project will reach Objectives Necessary to Success of Project Undertake Only Those That Will Move Project Toward Realization of Objectives Fully Describe Activities in Proposal Morehouse School of Medicine 2011 25
Health Disparities Research Agenda
Identify the health issues of most importance you wish to address.
Acknowledge the local, regional and national picture Which organizations are leading the research, service and training projects?
Where do you fit?
What is your “added value?” Morehouse School of Medicine 2011 26
Health Disparities Research
Institutional Imperatives, vision and mission Track Record Capability Issues Funding Resources and Other Assets Morehouse School of Medicine 2011 27
Partnering
Reflects a multi-pronged approach that can combine qualitative and quantitative aspects of the program Can provide a macro vs. micro level approach and incorporate systems, communities, groups and individuals Morehouse School of Medicine 2011 28
Partnering
For a Purpose To leverage limited resources To strengthen project, program, services Reflects a multi-disciplinary array of resources and skills Enhances deliverables and sustainability Diversifies your program/project Morehouse School of Medicine 2011 29
Managing the Partnership
• • • • • Who and how will this program/activity be managed?
Are there multiple PIs?
Is an advisory board required, indicated or suggested?
What is the role of consultants, collaborators and/or other institutions ?
Budget Matters!
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Timelines
• • • • Provide a visual (graphic) of expected milestones throughout the funding period Can be a bar chart, a plain time table, or a
Gantt Chart
listing major activities, specific tasks and details Informs the sponsoring agency (funding source) of planned outcomes/deliverables, etc.
Useful evaluative tool for internal monitoring Morehouse School of Medicine 2011 31
EVALUATION
• • • • Include an evaluation plan Specifically discuss what you intend to deliver, based on your objectives There should be some outcome measures involved, e.g., number of participants served, brochures developed, contacts made, presentations given, etc.
It is ok to include an evaluator but ….
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Evaluation
The evaluation component can be challenging:
Product evaluation
: Results that can be attributed to the project, as well as the extent to which the project has satisfied its desired objectives.
Process evaluation
: How the project was conducted, in accordance with the stated plan and the effectiveness of various activities within the plan.
Impact evaluation
: So what?
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The Burden of proof is on you to show, through a clear, succinct, yet detailed explication, that you understand the intent of the proposed project and you are capable of handling the project and reaching the stated objectives.
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References
John W. Cresswell. Research Design: Qualitative and Quantitative Approaches. Thousand Oaks, Calif.: Sage Publications, 1994 Arlene Fink. Conducting Research Literature Reviews: From Paper to the Internet. Thousand Oaks, Calif.: Sage Publications, 1998.
William Gerin (Ed.) Writing the NIH Grant Proposal: a Step-By-Step Guide (2nd Ed.) Los Angeles: Sage Publications, 2011.
Lawrence F. Locke, Waneen Wyrick Spirduso and Stephen J. Silverman. Proposals that Work: A Guide for Planning Dissertations and Grant Proposals. (4th Ed.) Thousand Oaks, Calif.: Sage Publications, 2000.
Jeremy T. Miner and Lynn E. Miner. Models of Proposal Planning & Writing. Westport, Conn.: Praeger, 2005.
Writing Grant Proposals That Win. Edited by Deborah Ward. Sudbury, MA: Jones and Bartlett Publishers, 2006.
Otto O. Yang. Guide to Effective Grant Writing: How to Write an Effective NIH Grant Application New York, N.Y.:
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References
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Hayes, Brenda D. Grant Writing for Community-Based Health Disparities Research and Services: The Role of Academic /Community Partnerships. In: Wallace, B.C.(editor) Toward Equity in Health: A New Global Approach to Health Disparities. New York, NY: Springer Publishing Co., 2008.
Ockene JK, Edgerton EA, Teutsch SM, Marion LN, Miller T, Genevro JL, Loveland-Cherry CJ, Fielding JE, Briss PA. Integrating evidence-based clinical and community strategies to improve health. 252.
Am J Prev Med
2007;32:244 S. B. Hulley, S.R. Cummings, W. S. Browner, D. Grady, N. Hearst and T. B. Newman. Designing Clinical Research.
(2 nd Ed.). Philadelphia, PA: Lippincott Williams & Wilkins, 2001.
Goodman, R.M., Yoo, S. & Jack, L. Jr. (2006). Applying comprehensive community-based approaches in diabetes prevention: rationale, principles, and models.
Journal of Public Health Management Practice
. 12(6), 545-55. Morehouse School of Medicine 2011 36
More!
Altman, D. G. & Goodman, R. M. (2001). Community intervention. In: Baum, A., Revenson, T.A. & Singer, J.E, eds.
Handbook of Health Psychology.
Mahwah, NJ: Lawrence Erlbaum Associates, 591-612.
Lusk, S.L. Developing an Outstanding Grant Application.
Western Journal of Nursing Research
. 2004; 26(3), 367 373.
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Master of Public Health Program NyThea Campbell Tolbert, MPH Academic Support Specialist Phone: 404-752-1957 Fax: 404-752-1051 Email: [email protected]
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) Post baccalaureate Certificate in Biomedical Science Contact for program information: Douglas F. Paulsen, Ph.D.
Associate Dean for Graduate Studies [email protected]
Thank You!
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