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Erasmus Mundus II
Oproep 2009
Erasmus Mundus Infodag, Leuven: 30 Maart 2009
Koen NOMDEN – Programme Coordinator Erasmus Mundus
Education, Audiovisual and Culture Executive Agency
EM II Actions
• Action 1 : joint masters and joint doctoral
programmes (former Actions 1, 2 and 3)
• Action 2: structured partnerships between
EU and targeted non European countries
(the current ECW)
• Action 3: promotion of European higher
education (former Action 4)
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EM II Budget
• 493.69 Million EUR for Actions 1 and 3
(from the EU’s Education Budget)
• About 460 Million EUR for Action 2 (from
different funding instruments: ENPI, DCI,
IPA, ICI, EDF)
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Action 1: Joint Masters (EMMC)
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Offered by HEIs in at least 3 EU countries
HEIs in Third Countries may participate
Joint admission, selection and exam criteria
Award of double, multiple or joint degrees
Selected for 5 years
Obligatory mobility for students
Student scholarships for non European and European
students (min 1 max 2 years)
• Fellowships for non European and European scholars (3
months max)
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Obligations of EMMC
• Be fully developed at the time of the application and
ready to run for 5 consecutive editions as from 2010/11
• Provide for the use of at least two European languages
spoken in the countries where the study/research is
carried out
• Provide insurance coverage
• Sign a consortium agreement between the partners
• Support third country candidates in obtaining their visas
and residence permits
• Take measures to recruit top class students / doctoral
candidates / scholars
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EMMC scholarship amounts
• Scholarship Calculation:
3C Students
1,000 € / month for costs of living
4,000 € for travel and installation costs per year
EU Students
500 € / month for costs of living
3,000 € in case of non-EU mobility
Scholars
1,200 € / week (duration: 2 weeks – 3 months)
• Maximum contribution to fees and other participation costs:
• 8,000 € per year for non European students
• 4,000 € per year for European students
• A fee waiver should be granted by the consortium if tuition fees are
higher
• Integration of insurance costs in fee contribution
• Annual flat rate contribution to the Masters Course: 30,000 €
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EMMC – Number of scholarships
• A constant number of students scholarships per Masters
programme during the first 4 editions of the programme (17)
• A reduction as from the 5th edition for reasons of
sustainability of the EMMC (7 in the 10th edition)
• Between 43 and 50% of scholarships for European students
• 3 or 4 scholarships for non European scholars (standard
duration: 3 months, with some flexibility)
• 3 or 4 scholarships for European scholars, provided that non
European HEI are part of the consortium (standard duration:
3 months, with some flexibility)
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EMMC Scholarships - Eligibility
• Category A Scholarships: non European
students who are not residents nor have carried
out their main activity for more than a total of 12
months over the last five years in a participating
country
• Category B scholarships:
– All other students (mainly Europeans)
– Study periods must be spent in at least two different
countries than the country in which the last university
degree was obtained
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EMMC Scholarships – other aspects
• Obligation for signature of a Student agreement
• If a TC partner is involved in the consortium:
– Category A: possibility to spend a period up to 3
months/15 ECTS in the TC for study/fieldwork under
the supervision of the partner(s) concerned (not in the
student's country of origin)
– Category B: possibility to spend between two months
and half of the Masters duration in a TC under the
supervision of the partner(s) concerned
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EMMC Award Criteria
• Academic quality: 25%
• Course integration: 25%
• Course management, visibility and
sustainability measures: 20%
• Students’ facilities and follow-up: 15%
• Quality assurance and evaluation: 15%
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Academic quality (25 %)
• Needs analysis and added value of the integrated study
programme both on national and international level
• The adequacy of the partnerships to the objectives of the
programme (capacity, expertise and experience and quality of
the teaching staff)
• The quality and relevance of the learning outcomes, acquired
competences and professional outcomes
• Work placements and/or research activities, interrelation with
business including the role of associated members
• EMMC structure (including including mobility mechanisms)
and its relevance for its academic and professional objectives
• If relevant, the level and appropriateness of Third-Country
partner(s) contribution to the EMMC
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Academic quality – expert comments
“the Consortium made a survey on existing
European training programmes at the
Masters level in the field”
“The objectives of the Course are quite
general … no comparison to other courses
that already exist in the same field in Europe
“Linkage between research, education and
practice offered by a consortium, which has
credentials on excellence and composed by
partners that are complementary”
“The academic quality and added value of the
programme can hardly be assessed, as the
structure of the study programme is only
described along general lines”
“The competences and learning outcomes
are very well described and were designed
after consultation”
“Very confused programme presented with
participation of excellent universities”
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Course Integration (25%)
• Integration of the Masters Course (jointly developed by the
consortium partners, full recognition of the programme by all
participating HEIs); if relevant, integration of the Third-Country
partner HEIs
• Common student application, selection, admission and examination
procedures
• Financial arrangements among the partner institutions (calculation
and distribution of fees among participating institutions)
• Use of ECTS or other compatible mechanisms (including the
“grading scale”)
• Degree(s) awarded and, if applicable, the measures taken by the
consortium to deliver a joint degree
• Diploma Supplement (if possible jointly issued)
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Course integration – expert comments
“The final degree awarded already exists
and double degrees agreements have
already been provided”
“The proposal mainly focuses on the separate
Masters Courses that are being taught at each
partner University. The study programme is
not really fully integrated
“The proposed Course is modularised and
the ECTS credit allocation is done in a
proper way”
“Tuition fees depend on the Universities where
the students choose to study”
“The application procedure will be on-line
and common to all students, and the
selection process will be very transparent
and will pass different filters”
“The role of each institution in awarding this
degree is not at all clear, neither is the
project's strategy for the recognition of the
Master degree”
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Management, visibility,
sustainability (20%)
• The quality of the cooperation mechanisms within the
consortium
• Financial and human resources dedicated by the
consortium to the EMMC implementation
• Strategy and measures to ensure the visibility and
worldwide promotion of the EMMC
• Sustainability plan (involving all partners, associated
members, other organisations)
• Complementary funding sources (availability of
additional scholarships to participating students)
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Management, visibility, sustainability –
expert comments
“detailed description of the cooperation
mechanisms to be created: Board of Directors,
External Advisory Board, Admissions and
Quality Committee, Secretariat and Students
Checkpoint”
“The partners have a very extensive world-wide
network useful to attract students and
scholars”
“A report on all the financial aspects will be
presented at every meeting of the Board of
Directors, which adds a control value to the
financial management of scholarships”
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“A real coordination among partners is
lacking. A lot of tasks will be done by the
coordinator alone”
“No mention of funding sources that
ensure the course’s sustainability”
“The publicity of the Master is more based
on the partner's existing contact with
institutions of the third-countries than on
an integrated policy ”
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Students’ facilities and follow up
(15%)
• The existence of a Student Agreement
• The nature and quality of the services provided to host
students/scholars including the insurance scheme
proposed to cover the non European students during
their EMMC studies and services available to grantees
with family or with special needs
• EMMC language policy and linguistic facilities offered
• Arrangements to facilitate networking among EMMC
students (e.g. Alumni Association)
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Students’ facilities and follow up – expert
comments
“the Consortium has agreed to develop a
learning Platform which may be really
helpful for students”
“The language policy is clearly presented
(language diversity, language of instruction,
languages of examination, language
learning support offered)”
“All course documents will be available
online. Linguistic, cultural preparation,
coaching and counselling, housing facilities
and social activities are planned
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“there is no mention about support activities
for visas and other arrangements ”
“The information provided about the services
offered to the students (welcome, hosting
etc.) are very general, no reference is given
about what exactly one or the other institution
can offer”
“No information is provided on the linguistic
services offered ”
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Quality Assurance and Evaluation
(15%)
• Internal (e.g. student/scholar feed-back systems, etc.)
and external quality assurance (by e.g. national,
international or professional bodies) mechanisms
• If applicable, the involvement of associated members are
in course monitoring
• Measures taken to allow balanced gender participation
and to facilitate access to students/scholars with special
needs
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Quality Assurance and Evaluation – expert
comments
“The students will have the opportunity to
evaluate teachers and courses, also non
academic aspects such as infrastructure
and organisational points ”
“A quality assurance committee
(international panel) will intervene to
monitor the programme”
“The evaluation of the Programme by its
success in terms of completion of the
Masters Course: time to get the first
employment, career performance... is also
relevant’”
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“No external QA is foreseen and no criteria or
indicators are listed ”
“The answer refers to the coordination
mechanisms and barely to the quality
assurance mechanism”
“no formal and anonymous involvement of
students or staff is mentioned “
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Action 1: Joint Doctorates (EMJD)
• Same features as joint masters
programmes +:
– Fellowships for a period of 36 months
(employment contracts or stipends)
– Obligatory mobility of 6 months (over
the 3-year period)
– Focus on inter-disciplinarity and
innovation
– Participation of research institutes +
industry (associated members)
– “Co-tutelle” for thesis
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EMJD fellowship amounts
• Fellowship Calculation:
Category A
2,800 € / month (employment contract) or 1,400 €
month (stipend) for costs of living
7,500 € for travel and installation costs
Category B
2,800 € / month (employment contract) or 1,400 €
month (stipend) for costs of living
3,000 € for travel and installation (in case of nonEU mobility)
Participation
costs contr.
Max 300 € / month for non laboratory based and
Max 600 € / month for laboratory based EMJD
• Fellowships paid for a duration of 36 months
• Annual flat rate contribution to the EMJD: 50,000 €
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EMJD Fellowships - Eligibility
• Category A Fellowships: non European
doctoral candidates who are not residents nor
have carried out their main activity for more than
a total of 12 months over the last five years in a
participating country (exception: former EMMC
scholarship holders)
• Category B Fellowships:
– All other doctoral candidates (mainly Europeans)
– Research periods to be spent in at least two different
countries than the country in which the last university
degree was obtained
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EMJD Fellowships – other aspects
• Mobility:
– Training/research in at least two countries for min 6 months
(cumulative or consecutive)
– At least two thirds of the doctoral programme must be spent in
Europe
– In case of TC partner instutitions in the consortium:
• Cat A: can spend a period of max 6 months (cumulative or
consecutive) in the relevant TC
• Cat B: can spend a period of max 1 year (cumulative or
consecutive) in the relevant TC
• Obligation for signature of a Doctoral candidate
agreement
• Every edition of the EMJD: between 6 and 10 fellowships
(for Category A and B together)
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EMJD- Award Criteria
• Academic and Research quality: 20%
• Partnership experience and composition: 20%
• European integration and functioning of the
programme: 20%
• Provisions for candidates granted an EMJD
fellowship: 20%
• Management, sustainability and Quality
Assurance of the programme: 20%
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Academic and research quality
(20%)
• Needs analysis (including a socio-economic perspective) and
objectives of the EMJD (including those relating to inter/multidisciplinary, inter-sectoral and/or newly emerging fields)
• Contribution to European education, research excellence and
competitiveness, added value, expected educational,
scientific and innovative outcomes
• Scientific quality of the education, training and research
programme, existence of training activities, articulation
between education/training and research, participation of
industry (where relevant)
• Inter-sectoral and inter-organisation collaboration and mobility
(such as placements), graduate employability
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Partnership experience and
composition (20%)
• Partners’ capacity, expertise and experience
• Diversity (countries/regions, type of organisations),
complementarities and synergies between partners; their
track records in joint cooperation activities and their level
of internationalisation
• The appropriateness of industry (or other types of
partners) participation (e.g. co-funding, co-supervision,
intellectual property rights, publishing possibilities,
quality assurance, etc.) + their formalisation in
agreements
• If relevant, the level and appropriateness of the ThirdCountry partner(s) contribution to the EMJD
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European integration and
functioning of the programme (20%)
• Organisational structure + integration of the EMJD
programme: research environment
(doctoral/graduate/research schools or “co-tutelle”
arrangements), recognition (ECTS or other in-built
mechanisms)
• Relevance and organisation of the mandatory mobility
periods
• Joint mechanisms for the selection, supervision/monitoring
and assessment of doctoral candidates
• Financial arrangements among partners including the
participation costs to the EMJD, co-funding possibilities in
particular for candidates without EMJD fellowships
• Degree(s) awarded and the extent to which the consortium
aims to deliver fully recognised and accredited joint
degrees
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Provisions for EMJD candidates
and fellowship holders (20%)
• Information and marketing strategy
• Use of employment contracts
• Implementation of the principles of the European Charter for
Researchers and the Code of Conduct for the Recruitment of
Researchers; the Doctoral Candidate Agreement
• The administrative arrangements to cover the fellowship
holder's rights (e.g. health care, social security and pension
rights, etc.), the mechanisms for the delivery and financial
management of the fellowship scheme, the distribution of
grantees between institutions
• The services provided to EMJD candidates (housing,
coaching, visas, candidates with a family or special needs),
language policy and linguistic facilities
• The arrangements concerning the candidate’s career
(prospects, monitoring after graduation)
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Programme Management and
Quality Assurance (20%)
• The organisational arrangements and
cooperation mechanisms within the consortium
and the specific role played by each of its
members
• The development and sustainability plan
• Internal and external evaluation quality
assurance mechanisms
• Gender balance, access for disadvantaged
students (for economic, racial, religious or any
other reason) and for students with special
needs
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Selection procedure (EMMC + EMJD)
• Prior eligibility check by the Agency
• Expert assessment procedure:
– Two individual expert assesments of each proposal
– Consensus discussions between the two experts on
each proposal; if necessary a third expert will assess
– The best proposals are submitted to the sectoral and
general panels
• Selection Board (composed of high standing
academic personalities):
– Adopts selection proposals on the basis of the
experts’ analyses
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Submission of proposals Important points
• Respect of all formal eligibility criteria (e.g. deadline,
signatures etc.)
• Coverage of all questions of the application form
• Be clear, simple, coherent and explicit
• Use examples to demonstrate evidence
• Provide crosschecked information regarding degree
recognition
• Elaboration of methodology (not only « Where » and
« When » but also « How »)
• Clear information about the role of the coordinator and
the partners in the consortium
• Provision of supporting information where necessary
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Selection of EMMC + EMJD in 2009
• Publication of Programme Guide and Call for
Proposals on 6 February
• Selection of EMMC and EMJD to start in the
academic year 2010-2011
• EMMC:
– Selection of at least 15 new EMMC
– Possible reselection of 2004 (19) and 2005 (17)
consortia
– Same assessment for existing EMMC and new
proposals
• Selection of 10 EMJD
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EMMC + EMJD: Timetable
• Submission of summary sheet: 31 March (only EMJD, no eligibility
criterion)
• Deadline for Application: 30 April
• Assessment by external experts: May
• Selection Board: June
• Selection Decision: July
• Communication of results (including experts’ comments):
September
• Framework partnership agreement: Autumn 2009
• Submission of student and doctoral candidate lists:
– Cat A: Late Jan 2010
– Cat B: May 2010
• Specific agreements: Spring 2010
• Start of the EMMC and EMJD: academic year 2010-2011
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Management of EMMC and EMJD
by the Agency
• Conclusion of a 5-year « framework partnership
agreement » between the coordinating institution
and the Agency
• Conclusion of annual specific agreements with each
consortium for the duration of the EMMC or EMJD
• Payments to the coordinating institution
• Day-to-day contacts with the consortia
• Analysis of progress and final reports
• Monitoring visits
• Organisation of coordinators meetings
• Possibility for audits
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Further Information
• Erasmus Mundus Website:
http://eacea.ec.europa.eu/erasmus_mundus
/index_en.php
• [email protected]
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