Transcript Slide 1

Mobility management: Administrative aspects
Boel Billgren, Lund University
Overall objective I
– understanding & cooperation
- To bridge the virtual, cultural and technological gaps between
the EU countries and the Lot 3 countries, Syria, Jordan and
Lebanon, and promote social, economic and political stability
Management perspective
- To facilitate and support the mobility of students and
academic staff and remove the obstacles to successful and
efficient exchanges and studies from an academic, social and
personal development perspective
- To strengthen the capacity for international co-operation
in/with the partner countries
2
Overall objective II
The organisation and management of academic studies
as well as social/leisure activities within EMECW
should
• aim at intercultural understanding and competence
• increase the capacity for international co-operation
on the level of the individual for the benefit of the
institution/country
• prepare the participants for future leadership &
responsibility in their society/country
3
Topics for discussion - Streamlining
+ special attention
Pre-Arrival preparation
Housing facilities
Coaching and counselling
Welfare services
Language courses
Social Integration
Support to students with special needs
Evaluation & Follow-up
4
Pre-Arrival preparation in home country
 Information meeting per country for all who have been selected
 Objectives of EM-ECW, institution-based cooperation, relation to
home and host institution, the scholarship holder’s tasks and duties
 Formal aspects correspondance with host university, Letter of
Admission, Visa instructions, Learning Agreement, etc
 Practical aspects housing application, scholarship payment, bank
account, flight ticket, insurance etc
 Language preparation if needed
 Cultural preparation Seminar on some key issues of expectations,
cultural aspects and international cooperation in HE, leadership, human
rights, etc
5
Pre-Arrival preparation – host university
 Communication with host Coordinator
 Formal aspects - Study plan, Learning Agreement, Letter of
Admission, Visa instructions, etc
 Language preparation when needed
 Pre-registration and On-line Application for
 Housing, Mentor Group, Language and
Orientation Programme
 Pre-Arrival Letter - travel, Arrival Day, orientation weeks,
scholarship payment, etc
6
Housing facilities
 Students first year through International Housing Office –
on-line application on time!
 Student residence halls through the regular Student Housing Service,
private rooms or flats
 Bo-poolen, on-line accomodation rental service
 Academic staff University Guest House; application
through host department
 Hotel living and a limited number of flats
 Support from LUFF/Lund University Foreign Friends
7
Coaching and counselling
 International Coordinator in the International Office and in the host
department; often student counsellor;
 Regular contact on academic, administrative as well as social issues
 Confirmation and adjustment of study plan, Enrollment issues, Change of
courses
 Learning agreement, scholarship contract
 Mid-term evaluation, end-of-studies evaluation through STARS (Study Abroad
Reporting System) and interview
 Student mentor groups - senior students, often with experience from
exchange studies abroad; special training
 Academic Buddy – senior student from the same academic field
8
Welfare services
 Insurance – through the university for all incoming and outgoing
exchange students and staff within agreements (See Pre-Arrival Info; claim
through coordinator)





Student Health Centre & Public Health Centres & Private Clinics
Student Sports Centre
Religious service - International Church, Student ministers/priest
Child Care & Schools – information and assistance via LUFF
Information Market during Arrival Week (the above + the Police, Student
Unions, Nations, Student Associations, phone companies, etc)
 University Library System and the Public Library – meeting places
9
Language courses
 Swedish Language & Orientation Programme – survival
Swedish





Swedish Language Courses – half time courses (daytime)
Swedish Conversation Groups (Staff, PhD- and MSc/MA students)
English support – will be arranged if necessary
English Conversation Groups (Staff, PhD- and MSc/MA students)
Language café – for Swedish and foreign students who want to

Speaking pal/partner
improve their language skills through mutual support
10
Social Integration
 Mentor/Buddy system
 Arrival week Lectures on Swedish film, music and history; parties and
excursions; Arrival Newsletter
 Welcoming Reception by the Vice-Chancellor & by the City Mayor
 Membership in Nations & Student Unions, and Student Associations
(Music, Choir, Theatre, Film, Literature, Chess, Sports, Politics, Subject related
associations, etc)
 LUFF – Lund University Foreign Friends organizes social activities for
visiting staff, PhD- and Master students, e.g. celebration of Swedish
traditions, social evenings, dinners, and excursions
 What’s Up? Monthly Newsletter
 Introduction to local interest groups/NGOs related to studies or interests
 EM-ECW Window Seminars (university management, Bologna process,
etc)
11
Support to students with special needs
offered through the Advisor for Students
with Disabilities
Some examples
•
•
•
•
•
•
Note taking assistance and copying of notes
Reading assistance for students with defective vision or mobility problems
Personal assistant for students with defective vision or mobility problems
Sign language interpreter for students with hearing difficulties
Remedial instruction or extra tutoring
Special arrangements for teaching and examinations
For exchange students all support must be financed by the home university or the
exchange program
12
Evaluation & Follow-up
 Annual Information and ‘sharing of experience’ meetings in
each country before start of mobility for new and ‘old’ EMECW
scholarship holders
 Structured interview/Conversation: introductory, mid-term, end-of
term/studies
 STARS – Study Abroad Reporting System (on-line questionnaire)
http://www.stars.liu.se/inbound/index.html
 Alumni Network
www.erasmuswindow3.org
13
International Desk & LUFF
The Desk
Focal point for
Information, Communication & Support -- Meeting place for
all exchange students and coordinators
LUFF Lund University Foreign Friends
Virtual support and social activities for guest
lecturers/professors and researchers on social issues
14
Conclusions
The organisation and management of academic studies
as well as social/leisure activities within EMECW
should
• aim at intercultural understanding and competence
• increase the capacity for international co-operation
on the level of the individual for the benefit of the
institution/country
• prepare the participants for future leadership &
responsibility in their society/country
Streamlining + special attention!
15