Transcript Title with Picture Layout

Developing Your
Student Organization
at FGCU
Presented by Sendi Colquitt
Coordinator for Student Organization Development
AGENDA
I. Organization Development
II. EagleLink
III.Event Planning Process
IV.Resources
LEARNING OUTCOMES
• Gain knowledge and understanding of student organization resources, policies,
and involvement opportunities.
• Develop collaborative relationships with student organizations, University
departments, and community partners.
• Identify all aspects of a successful event/program.
• Familiarize oneself with the resources provided by EagleLink.
ORGANIZATION DEVELOPMENT
Policies, Procedures & Group Development
STARTING YOUR ORGANIZATION
1. Identify
at least 4
officers &
1 advisor
TIP: Make
sure your
advisor
completes
advisor
training & the
verification
form
2. Create a
constitution to
outline how you
will function.
3. Attend RSO
Orientation &
Treasurer
Training
4. Register
on
EagleLink
OFFICER & MEMBER ELIGIBILITY
Undergraduat
e
Graduate
GPA
2.5+
3.0+
Credit Hours
9
6
Conduct
Good standing
Good Standing
• Membership open any student enrolled at FGCU
INELIGIBLE OFFICERS: APPEALS PROCESS
Officer Eligibility checks conducted after
September 5th
President, Officer & Advisor notified of
ineligibility on September 9th
Ineligible officer can submit appeal form to OSI
within 5 business days
Appeals Committee will review and make a
decision
OSI RESOURCES
• Computer Stations
• Printing, copying & faxing
o Printing (must have flash drive)
o Copying – Black & White (colored paper); 50/day
o Poster Machine – 4 per event (must have flash drive)
• Paper and Paint Supplies for Banners
o Banners must be removed no later than 48 hours following the conclusion of the advertised
event
o Banners that advertise perpetual meetings or are general advertisement banners may be
hung during the semester, but will be removed after two weeks if space is needed for
additional banners.
RSO EMAIL REQUEST
To request an email contact Sendi Colquitt at [email protected] with the following:
• Subject line should be "Email Address Request" or "Password Reset Request"
• Name of primary contact UIN
• Organization Name
For Email Address Requests: Provide the desired email address
For Password Resets: Provide the current email address
FGCU POLICIES AND PROCEDURES
HAZING
Florida Gulf Coast University, Student Code of Conduct
-- H. Hazing
Hazing is:
 A violation of the FGCU policy and Florida State Law
 Typically in the form of physical risk or mental distress
 harmful to individuals, groups, and the university
 Found in all types of student organizations
STUDENT ORGANIZATION CONDUCT
Examples include: Forgery, misuse of funds, misuse of alcohol, etc.
1. Probation
2. Restrictions
3. Disciplinary suspension or expulsion
LEAD TEAM: ORGANIZATION DEVELOPMENT
STAGES OF GROUP DEVELOPMENT
Forming
Storming
Norming
Performing
MEMBERSHIP, RECRUITMENT & RETENTION
Elevator Speech
The GRAPEs Principle
• Strengths
Individuals join organizations for…
• Top Three Adjectives
• Growth
• What do we stand for?
• Recognition
• What do we offer?
• Achievement
• Use everyday language
• Participation
• No more than a minute long
• Enjoyment
MEETING MANAGEMENT
5 Keys
Ideas to Change Up Meetings
• Have a clear agenda and goal
• Invite outside speakers
• Start on time, end on time
• Theme meetings
• Develop a decision-making
system
• Food!
• Follow-Up
• Keep Things Interesting
• Surprise outings
• Teambuilding Meeting
ADVISING YOUR ADVISOR
• Set expectations.
• If possible, choose someone who shares
some of the same interests of your
organization.
• Provide a clear understanding of your
organization’s purpose as well as what will be
required of them in their role, duties and time
commitment.
• Determine what support looks like to you:
• Attending events
• Being present/available
• Encouragement
• Open communication
EAGLELINK
EAGLELINK: What Is It?
• Online platform to help student orgs on college campuses run
more efficiently
1. Register your RSO
2. Submit domestic travel forms
3. Submit Event Planning Forms
4. Submit Senate Bills
• How-To log in tutorial on OSI website
• Benefits of EagleLink training in September
TRAVEL (Local & International)
Domestic
• Submitted 3 weeks in advance on EagleLink
• Keep a copy of all emergency contact information for the duration of the trip
International
• Paperwork completed 6 Months in Advance
• One officer must meet with Coordinator for Student Org Development
Insurance
• FGCU does not provide insurance
• Not required for domestic travel
• Required for international travel
EVENT PLANNING
Space Reservations, Forms & Resources, FAQS
EVENT PLANNING FORM
• Guides you through the
risks and details of your
event
• Must have confirmation
of location whether on
or off campus
EVENT PLANNING FORM: WHEN DO YOU NEED IT?
Events held outdoors
Events with alcohol
Events in which food is served to the general public
Events in which large crowds are anticipated
Events that involve physical activity or in which a waiver is
needed
Events involving amplified sound (like DJs or bands)
Events that involve performers, speakers, or other acts
Events that involve one or more contracts or rentals
Fundraisers or events where money exchanges hands
Events that involve minors on campus
Events in which controversial and/or emotionally charged
content may be involved
Events in which national, state, or local appointed or elected
officials or candidates will be present (not SG or RSO officers)
Events in which media will be on campus
Rallies/demonstrations
Events in which a motion picture is being shown
EVENT PLANNING FORM: WHEN DO YOU NEED IT?
Table reservations with the following:
Fundraisers or events where money exchanges hands
Activities taking place in conjunction with the table
reservation
Any singing gram, flower distribution, art displays, animal
display, or other type of activity
SERVING ALCOHOL? Follow these steps!
1) Attend a TIPS Training
2) Submit an Event Planning Form
3) ON CAMPUS Event: Complete Application for
Serving Alcohol form
4) OFF CAMPUS Event: Complete Alcoholic Beverage
Request Form
5) Wristbands or stamping to identify those underage &
those of legal drinking age
6) Provide 1 Sober Monitor per 25 guests
LIABILITY: WHO’S RESPONSIBLE?
I. Event or Participant Waivers
(optional)
II. President’s Waiver (mandatory)
CAMPUS RESERVATIONS
• Coordinates all events and meetings
• Schedules over 14,000 reservations a year
• Classrooms, Ballrooms, Cohen Center Spaces, Library
Lawn, Info Tables
HOW TO RESERVE SPACE
PROCEDURES & VIOLATIONS
1. Rooms/Event details need to be
confirmed 14 days in advance
2. Organization Officers/Members
should make reservations (not
Advisors and outside
organizations)
3. Clean up after yourselves
4. Do not move furniture
5. Do not use facilities without
reservations
1st violation:
• warning and/or cleanup fee
($50/hour, $25/half hour
2nd violation:
• next reservation within 30 days is
cancelled and/or cleanup fee
3rd violation
• next reservation within 90 days is
cancelled and/or cleanup fee
CAMPUS REC, HOUSING OR ATHELTIC FACILITIES
• West Lake, North Lake, or South Lake Village - Housing and Residence Life: (239) 5901700
• Reservations no earlier than October 1 for events on or after October 15.
• No reservations for the first 6 weeks of classes in North Lake Village or South Village
• Does not approve requests more than one month in advance
• Recreation Field and/or Outdoor Complex- Campus Recreation: (239) 590-7702
• Athletic space in Alico- Auxillary Gym, Hospitality Suite, Lobby, Parking Lot, etc.- (239)
590-7306
RESOURCES
LUNCH AND LEAD SERIES
Wednesdays @ 12pm
th
17
September
October 15th
November 19th
December 3rd
LEADERS LISTSERV
• Weekly newsletter of events & important
• RSO President automatically subscribed
• Submissions due Thursday
• Newsletter goes out every Monday
• http://studentservices.fgcu.edu/StudentInvolve
ment/rso-resources.html
RSO ADVISORY COUNCIL
• Liaison to RSOs and OSI
• Composed of students from multiple RSOs
• Provides programs & services to RSOs
• Lunch and Lead Workshop Series
• RSO President’s Mixer
• Market Mondays
• Fall & Spring Involvement Fair
• Chair – Thieldens Elneus
• Co-Chair – Katy Reinke
• Marketing – Andres Velosa
• Public Relations – Laura Ospina
• Events – Norma Zambrano
• Leadership Development – Lindsey
Hayes
September
September cont’d
October
5th: RSO Registration Ends
18th: RSO President’s Mixer
10th: Annual Budgets Due
10th: Ineligible RSO Officers
notified
22nd -26th: Nat’l Hazing
Prevention Week
15th: Lunch & Lead Series
17th: Lunch & Lead Series
November
19th: Lunch
& Lead Series
17th: Eagle EXPO
26th: Leadership Summit
December
1st: SPR 15 RSO Registration
opens
3rd: Lunch & Lead Series
February
21st: Eagle EXPO
March
14th : Dance Marathon
January
7th: Spring Involvement Fair
23rd: RSO Registration
closes
April
17th: Leadership and
Involvement Awards
WRAP UP
• Evaluations & President Waiver
• Questions? [email protected]