Transcript Document
Training and Exercise Plan Workshop (TEPW) NJPCA/FQHCs November 18, 2009 Amelia Muccio NJPCA Today’s Agenda • • • • • • Welcome and Introductions HSEEP Compliance HSEEP Training TEPW Orientation and Discussion Multi-Year Training and Exercise Plan Discussion/Conclusions/Action Items/Responsibility/Deadlines • Adjourn Welcome and Introductions • Initial planning session for NJPCA/FQHCs exercise program (internal partners) • NJPCA • FQHCs (DAC) • Local, Regional and State partners (invited at later date) NJPCA/FQHCs Program Priorities 1. Implement NIMS and the NRF 1. IS 700 and 800 2. TTX 2. Strengthen Interoperable and Operable Communications Capabilities 1. Communications Training 2. Communications Drill 3. Strengthen Medical Surge and Mass Prophylaxis Capabilities 1. Seminar on rapid triage protocols 2. TTX on medical surge HSEEP • The Homeland Security Exercise and Evaluation Program (HSEEP) is a capabilities- and performance-based exercise program that was developed to provide common exercise policy and program guidance that constitutes a national standard for exercises. • HSEEP is designed to be adaptable to any exercise program, regardless of the nature and composition of its sponsoring agency or organization, and to the full spectrum of exercise scopes and scenarios. • This includes consistent terminology, design process, evaluation tools, and documentation standards. • HSEEP reflects community best practices as well as lessons learned from previous and existing exercise programs. HSEEP Compliance (#1) • Conduct an annual Training and Exercise Planning Workshop (TEPW), and maintain a Multiyear Training and Exercise Plan (TEP). • An annual TEPW provides an opportunity to develop, review, or update an entity’s Multiyear TEP. • The TEPW also provides a forum for determining how an entity will execute its multiyear plan in a given year. • The purpose of the TEPW and the Multiyear TEP is to translate strategic goals and priorities into specific training and exercise activities and to coordinate and deconflict all training and exercise activities on a schedule. • While all exercises conducted by an entity are not required to be included in its Multiyear TEP, the entity should follow the guidance and priorities established during its TEPW. HSEEP Training • HSEEP training has been established for March 8-10, 2009. TEPW • Discuss priorities from HSEEP, NJDHSS, previous year’s AAR/IP • Translate priorities and their associated capabilities into training and exercise activities • Develop Multi-Year Training and Exercise Plan • Coordinate training and exercise schedules • Improve coordination between training and exercises Capabilities-Based Planning • Target Capabilities List (TCL) • Derived from the Universal Task List (UTL) • In the Multi-Year Training and Exercise Plan, capabilities will be identified that support and are necessary to successfully implement the chosen NJPCA/FQHC priorities • HSPD 8NPGNPSUTLTCL Capabilities Assessment • Identify capabilities that need improving • Look at what capabilities are needed to fill shortfalls and gaps in New Jersey • Decide what tasks need to be accomplished to achieve the capabilities • Design exercises that can improve the ability to complete the tasks • WHAT ROLE DOES/CAN FQHCs SERVE? National Priorities • Reflect a limited number of cross-cutting initiatives and critical capabilities that should drive near term planning and resource allocation efforts • Overarching • Capability-Specific Overarching • NIMS/NRF – Coordinated and effective response by an appropriate combination of Fed, State, local, tribal, private and NGOs • Expanded Regional Collaboration – Regional approach to building capabilities • NIPP – Identifying Critical Infrastructure/Key Resource (CI/KR), assessing risk, prioritizing, implementing protective programs and measuring effectiveness Capability-Specific • Strengthen information sharing and collaboration • Strengthen interoperable communications • Strengthen CBRNE detection, response, and decon • Strengthen medical surge and mass prophylaxis • Citizen protection State/Urban Area Priorities • State and Urban Areas should consider National priorities and should consider collaboration across disciplines, jurisdictions, and agencies when describing the strategies, goals, and objectives within the framework of the mission areas Multi-Year Training and Exercise Plan • • • • • • • State/Urban Area Priorities National Priorities Improvement Plan Associated Target Capabilities Training Exercises Schedule Training • For each priority, list type of training to meet the priority and achieve the associated capabilities • Determine the training that is needed as a prerequisite to planned exercises and to satisfy prior year IP • Ensure a building-block approach Exercises • For each priority, list the type of exercise to meet the priority and achieve the associated capabilities • Determine the type of exercise that will validate the training received • Ensure a building-block approach to exercises Building-Block Approach • • • • • • • Seminar (Discussion) Workshop (Discussion) Tabletop Exercise (TTX) (Discussion) Games (Discussion) Drills (Operations) Functional Exercises (FXE) (Operations) Full Scale Exercises (FSE) (Operations) Multi-Year Training and Exercise Plan Schedule • Cycle, mix and range of training and exercise activities • Cycle of activity employs increasing degrees of complexity and ensures continuous improvement of capabilities • Combination of training courses and exercise types that accomplish priorities • TTXFXEFSE • WorkshopDrillFSE • SeminarWorkshopTTX HSEEP Compliance #2 • Plan and conduct exercises in accordance with the guidelines set forth in HSEEP policy. • HSEEP policy guidance includes an overview of exercise planning and conduct. • Specific areas for compliance include the use of various types of planning conferences and exercise documentation. • The number of conferences and types of documentation required are flexible and depend on the full scope of the exercise being completed. • HSEEP also provides sample documents for all potential presentations and manuals for all types of exercises. HSEEP Compliance #3 • Develop and submit a properly formatted After Action Report/Improvement Plan (AAR/IP). • An AAR/IP is used to capture events as they occurred during an exercise, provide analysis of the events relative to exercise objectives, and suggest development actions to either further enhance or improve agencies’ planning and response capabilities. • It also evaluates achievement of the selected exercise objectives and demonstration of the overall capabilities being validated. • The IP portion of the AAR/IP includes corrective actions for improvement, along with timelines for their implementation and assignment to responsible parties. HSEEP Compliance #4 • Track and implement corrective actions identified in the AAR/IP. • Once recommendations, corrective actions, responsibilities, and due dates are identified in the IP, the exercising entity ensures that each corrective action is tracked to completion. • Exercising entities review all exercise evaluation feedback and resulting IPs to assess progress on enhancing preparedness. • This analysis and information are incorporated into the capabilitiesbased planning process because they may identify needs for additional equipment, training, exercises, coordination, plans, or procedures that can be validated through future exercises. • Continual IP tracking and implementation should be part of a corrective action program within each participating entity. Discussion/Action Items/Responsibility/Deadlines • HSEEP Training • Next Steps • Finalize Multi-Year Plan • Initial Planning Conference Adjournment • Questions and Conclusion