LETTER WRITING - University of Rijeka
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Transcript LETTER WRITING - University of Rijeka
LETTER WRITING
1. OUTLOOK
– Layout (makes the letter easy to read)
– Formal style
2. BASIC REQUIREMENT
- Clear & concise
PREPARATIONS FOR WRITING
Draw out a scheme on what to say
Define the purpose of your letter
Assemble the necessary information and documentation
Discard irrelevant items
Put the events into logical sequence
WRITING
CHECKING THE DRAFT
– information level
– language
– style
LANGUAGE REQUIREMENTS
No mistakes in:
– grammar,
– spelling
– punctuation
LETTER PARTS
/heading/ Elgato Seafaring Co. Inc.
m.v. “Alberta T.”Monrovia
/date/
Belfast, 2nd August 1996
Messrs.
John Burke Co Ltd
Anchor House
136Tory Road
/inside address/
BelfastBt15 1AB
Northern Ireland
Dear Sirs,
/salutation/
/letter body/
I would kindly ask you to request the local Port Authorities to grant
permission for the immobilization of the main engine due to overhaul (routine
maintenance) of the cylinder/piston unit. We intend to carry out the work on
Monday 3 Aug 1996 from 0800 to 1700 hrs.
Thank you in advance for your good co-operation.
Yours faithfully
/complimetary close/
Capt. N. Hornet
/signature & title/
Master of the vessel /rank or position/
DATE
2nd August 1996
by putting the day before the month
2 August, 1996
by putting the day before the month, but omitting the letters (-st, -nd, -rd, -th) used to
indicate ordinal numbers.
August 2nd 1996
by putting the month before the day
August 2, 1996
by putting the month before the day, but omitting the letters (-st, -nd, -rd, -th) used to
indicate ordinal numbers.
SALUTATION-COMPLIMETARY CLOSE
Dear Sir(s)
Yours faithfully,
Dear Madam
Dear Sir or Madam
Dear Mr Jones
Dear Mrs /Miss
/ Ms. Fulham
Dear Jack
Yours sincerely,
Best wishes,
Best regards,
Kind regards,
SERVICE LETTERS/BULLETINS (1)
ISSUED BY ENGINE MANUFACTURES AND THEIR
LICENSEES
- revision of instructions regarding maintenance
- change in overhaul intervals due to design modifications
- recommendations regarding engine operations in
particular conditions
- recommended modifications to be carried out by the
ship's staff on engine components
- introduction of checking procedures in order to discover
abnormal wear
SERVICE LETTERS/BULLETINS (2)
- usage of new tools designed to facilitate
dismantling and avoid damage and injuries;
- information about the replaceability of older
engine components with others of latest design;
- information about the replaceability of
older engine components with others of latest design;
- recommendations to engage only authorized repairers
for maintenance and repair work
SERVICE LETTER INFORMATION
- what is to be done
- Subject;
- where it is to be done - Engine type;
- why it is to be done
- Purpose;
- how it should be done - Description
Service Letter
No: SL89-252/OG
October 1997
M.A.N.- B&W 20/27, 25/30, 40/45
40/54, 52/52 and 52/55 Four-stroke Engines
Piston Skirts
__________________________________________
To improve the running-in performance, the piston skirts of M.A.N
- B&W four-stroke are graphited. This graphiting is recognisable
by a dark-gray colour of the piston skirts.
It has sometimes happened that the engine personnel mistook this
coating for an anti-corrosion layer and erroneously ground it off
with the aid of emery paper prior to the installation of the
piston.
We would ask you to point out to the engine personnel that this
graphite must not be ground when installing the piston.
MAN B&W A/S
B&W ALPHA
-
SERVICE LETTER NO 144
Engine type:
S/U28L.
Subject:
High-pressure fuel pipes between the fuel injection pump and the fuel injection
valve.
(Continuation of Service Letter No. 133)
Purpose:
Correct mounting of high-pressure fuel pipes.
Description:
In some cases, leakage has arisen at the screwed connections of the highpressure fuel pipes due to wrong mounting.
To avoid the leakage, it is necessary to follow the mounting procedure below
for screwed connections, as shown on next page:
Tighten the union nut, item 1, to the bottom of the thread on the high-pressure
pipe, item 2. Then loosen it, 1/4 of a turn, after which the screwed connection is
ready for assembling with the fuel injection pump or the fuel injection valve, by
the union nut, item 3.
Furthermore, we can inform that the introduction of the reinforced high-ressure
fuel pipes for engines operating on intermediate fuel (Service Letter No. 133),
has resulted in so good operational experience that these high-pressure fuel pipes
have also been introduced on engines for operation on diesel oil.
In future, spare parts supplies of high-pressure fuel pipes will be of the reinforced
type.
B&W ALPHA
- SER VI CE LET T ER NO . 14 4
TELEX STYLE
PLAIN TEXT
TELEX STYLE
The m.v. “Aurelia” was
delayed by an engine
trouble in the port of
Calais on October 10th
from 06.30 to18.00 hours.
The vessel is now on her
way to Rotterdam.
Aurelia delayed engine
trouble calais oct 10
0930-00.Vessel now way
Rotterdam.
LETTER STYLE VS.TELEX STYLE
LETTER STYLE
TELEX STYLE
Please be informed that
Today received air
compressor spares
today we have received
the consignment of spares
that you have arranged as
a replacement for the
damaged parts of the air
compressor .....
381461 NEWLN RH
354126 SYRN X
TLX NO 134/97
DATE: 19-NOV-1993 15:00:39 UTC
FM: M.V. SYRINE
TO: NEWLINE SHIPPING CO.LTD.
ATTN: T/D SUPT. STONEY
RE: MAIN ENGINE RUNNING PARAMETERS
M.E. RUNNING PARAMETERS ON 18/11 AT 2100 HRS AS FOLLOWS:
RPM 380 F.O.LEVER 3.75 GOVERNOR ADJ.8.6 C.W.TEMP.72/84 C.W.PRESS.2.3
SCAV.AIR. TEMP. 132/46 SCAV.AIR PRESS.1.25 F.O. TEMP.128 F.O.PRESS.3,7
SEA
TEMP.25 SEA WATER PRESS.2.1 T/C L.O TEMP.55 T/C L.O.PRESS. E.R.
TEMP.38
EXH.GAS AVERAGE TEMP.400 SHIP’S SPEED 11.5 NO WIND SEA CALM
CYL.NO.
1
2
3
4
5
6
7
EXH.GAS
400
390
390
400
395
415
415
RACK POS.
62
62
62
63
63
63
62
COMP.PRESS
68
70
69
71
74
70
73
FIRING PRESS.
85
87
84
91
89
90
91
REGARDS/CHENG
KKKK
381461 NEWLN RH
354126 SYRN X
Telex: - *** -** received on 19/11/93at 1600 duration: 02 m 43
TELEX ABBREVIATIONS
Kratica
T/D
SUPT.
M.E.
RPM
F.O.
ADJ.
C.W.
TEMP.
SCAV.
PRESS.
E.R.
EXH.
CYL. NO.
POS.
CHENG
Puni engleski naziv
Technical Department
Superintendent
Main Engine
Revolutions Per Minute
Fuel Oil
Adjustment
Cooling Water
Temperature
Scavenging
Pressure
Engine Room
Exhaust
Cylinder Number
Position
Chief Engineer
Puni hrvatski naziv
Tehnička služba
Inspektor
Glavni stroj
Okretaji na minutu
Gorivo
Podešavanje
Rashladna voda
Temperatura
Ispiranje
Tlak
Strojarnica
Ispuh
Cilindar broj
Pozicija
Upravitelj stroja