Transcript Presenter (Counselor/Educator) Tutorial

CSUMENTOR TUTORIAL
2015 – 2016
HOW TO COMPLETE THE CSUMENTOR
UNDERGRADUATE ONLINE APPLICATION
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ABOUT THE TUTORIAL
Creating An Account
 Application Filing Status Report
 Selecting the 2015-16 Online Application
 Application Manager
 Completing the 2015-16 Online Application
 Payment Options
 EOP Application

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CSUMENTOR.EDU
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CREATING AN ACCOUNT
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CREATING AN ACCOUNT
Unique Email Account Required. Use email addresses like
Gmail, Hotmail, Yahoo! Mail, etc.
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CREATING AN ACCOUNT – SCREEN 1
Validation check will determine if the username is already used
and will make suggestions for alternate Usernames.
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CREATING AN ACCOUNT – SCREEN 1
Choose next to move on to the next page.
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CREATING AN ACCOUNT – SCREEN 2
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CREATING AN ACCOUNT – SCREEN 3
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APPLICATION FILING STATUS REPORT
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APPLICATION FILING STATUS REPORT
Displays filing statuses for campuses as well as links to open
or closed majors and notices
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APPLICATION FILING STATUS REPORT
Campus Notices

Applicant can click [view] to see
relevant notices regarding filing
for the term
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APPLICATION FILING STATUS REPORT
Open / Closed Majors

Applicant can click [view] to see
what majors are open / closed
for the term
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SELECTING THE 2015-2016 ONLINE
APPLICATION
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SELECTING THE 2015-2016 ONLINE
APPLICATION
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“Freshman Instructions” and “Transfer Instructions” can be found at the top of
the Undergraduate Online Application page
Instructions contain helpful information for first time freshman and transfer
students with filling out the online application
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SELECTING THE 2015-2016 ONLINE
APPLICATION
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APPLICATION MANAGER
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Select campus and start a
new application.
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View/Edit online applications
started but not submitted.
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View online applications
already submitted.
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APPLICATION MANAGER
Select a school and then click “start new application” to
begin filling out the application.
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COMPLETING THE 2015-16 ONLINE
APPLICATION
Fall 2015-16 Applications are open as of October 1, 2014
 All screens must be completed in order to submit your
application
 Payment type must be selected
 Be sure to check Application Filing Status report to learn
when campuses close
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CAMPUS INSTRUCTION SCREEN
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Contains campus
specific information
Applicants should read
through the page for
application
requirements,
procedures and potential
deadlines
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CAMPUS INSTRUCTION SCREEN
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Must scroll to the
bottom of the page to
begin the application
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Select the “Begin
Undergraduate
Application” button to
start an application
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HELP VIDEO
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Launches recorded video of the screen currently being viewed

Can utilize the right hand navigation menu to view other videos for other screens
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SIDE MENU BAR
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Application typically consists of 13 screens
Complete each screen in chronological order (Best
Practice)
Green checkmarks designate screens that have
been completed
System will validate all required fields are filled out
after you click on “Save and Continue”
Skip to Another Screen – Will not save current
screen’s data! Be sure to first click “Save This
Screen” before skipping to another screen
Save This Screen – Saves the information already
populated in the screen applicant is working in
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SIDE MENU BAR
First Time Freshmen choosing the Entry Status of
“Graduating high school senior with no college
credit” will not be required to fill out the
following screens and therefore will be grayed
out.
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7 - College Information
10 - College Courses
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SIDE MENU BAR
First Time Freshmen choosing the Entry Status of
“Graduating high school senior with college
credit” will not be required to fill out the
following screen and therefore will be grayed
out.

10 - College Courses
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SIDE MENU BAR
Lower Division Transfer students with 59.5
semester/89.5 quarter units and less will have
access to all screens. There are no conditions
for LDT students that will exclude them from
any screens.
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SIDE MENU BAR
Upper Division Transfer students with more than
60 semester/90 quarter units will not be
required to fill out the following screens, and
therefore will be grayed out.
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8 – High School Preparation 1
9 – High School Preparation 2
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SAVE AND CONTINUE
After completing each screen, selecting “save and continue” at
the bottom of the page will save the entries made on the form
and move the applicant to the next screen.
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ENROLLMENT INFORMATION – SCREEN 1
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Term applying for
Main campus/Off-campus*
Intended Major
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Degree Objective
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Credential Program
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Campus Housing*
*Depending upon the campus, this question may or may not appear.
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ENROLLMENT INFORMATION – SCREEN 1
First Time Freshman
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Graduating high school senior with no college credit
Graduating high school senior with college credit
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ENROLLMENT INFORMATION – SCREEN 1
Transfer Students
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Lower Division Transfer – 59.5 semester / 89.5 quarter units
and below
Upper Division Transfer – 60 semester / 90 quarter units and
more
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ENROLLMENT INFORMATION – SCREEN 1
Previous Application/Attendance

Term last applied - Selecting a term will display another question
asking the applicant for the Term last attended
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NAME AND ADDRESS – SCREEN 2
Name(s)
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Full Name
Other Names
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NAME AND ADDRESS – SCREEN 2
Applicants have the ability to auto populate the Permanent
Address field with the Current Mailing Address by using the link.
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NAME AND ADDRESS – SCREEN 2
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PERSONAL INFORMATION – SCREEN 3
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Social Security Number
California Statewide
Student ID (SSID)
Date of Birth
Foster youth, Orphan,
Ward of the court
Place of Birth
Citizenship
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PERSONAL INFORMATION – SCREEN 3
Social Security number is not required, however it does need to
be added if you are applying for financial aid.
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PERSONAL INFORMATION – SCREEN 3
Enter your Date of birth, Place of Birth, and Citizenship.
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PERSONAL INFORMATION – SCREEN 3
Choosing Foreign country will display a new field asking when the
applicant moved to the US.
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PERSONAL INFORMATION – SCREEN 3
Permanent Residence
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Live within California
Live outside of California
Live in another country
Family Education, Income,
and Size Information
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Information to determine EOP
eligibility
Must fill out if applying for EOP
or for the Fee Waiver
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PERSONAL INFORMATION – SCREEN 3
The Family Education, Income and Size Information are optional
questions. However this information is required if filing for EOP
or Fee Waiver.
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PERSONAL INFORMATION – SCREEN 3
Graduating High School seniors are typically Dependent Students
and will fill out the Dependent Students Only section.
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CALIFORNIA STATE RESIDENCY INFORMATION
– SCREEN 4
Residency Status
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Responses required
for preliminary
assessment of
residency status for
admission and tuition
purposes
Campus may request
additional information
prior to making a final
residence
determination
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DEMOGRAPHIC INFORMATION – SCREEN 5
Ethnic and racial information must be collected however it does
not affect any application for admission.
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DEMOGRAPHIC INFORMATION – SCREEN 5
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Question 1 - Selecting “yes” will require an additional question to be
answered
Question 2 - Decline to state / none of the above – please select only one, if
applicable. Selecting both will produce an invalid error message
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DEMOGRAPHIC INFORMATION – SCREEN 5
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DEMOGRAPHIC INFORMATION – SCREEN 5
Introductory text, questions and pull down menu options for U.S.
Military Information have been updated to help identify military
status.
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DEMOGRAPHIC INFORMATION – SCREEN 5
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Using the highlighted link will populate the mailing address if the applicant
information is the same.
Applicants can include the parent/guardian in campus communications by
checking the box at the bottom.
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HIGH SCHOOL INFORMATION – SCREEN 6
Select “Add A High School” to add your current or last high
school attended.
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HIGH SCHOOL INFORMATION – SCREEN 6
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Ability to filter by
state/territory and
Country
Alphabetical search
Search by CEEB code
Keyword search
NOTE: Choosing a High
School from the list will
ensure the Doorways
courses appear on
screens 8 and 9.
Manually adding the
school will require
manually entry of
courses.
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HIGH SCHOOL INFORMATION – SCREEN 6
Choose the term type and then enter your dates of attendance.
Select [add high school] to complete adding your High School to
your profile.
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HIGH SCHOOL INFORMATION – SCREEN 6

Once the Current or Last High
school has been added, the
applicant can now choose to add
another high school if needed
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Students can pull UC A-G list
courses for up to 4 additional high
schools besides graduating high
school
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HIGH SCHOOL INFORMATION – SCREEN 6
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Enter the date for either your graduation/expected graduation date, or the
date you received/will receive your GED
You may also check the box if neither of the dates applies to you
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HIGH SCHOOL INFORMATION – SCREEN 6

Enter the date the test was taken or will be taken
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Enter the appropriate scores
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HIGH SCHOOL INFORMATION – SCREEN 6
For Non-Native English speaking students.
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COLLEGE INFORMATION – SCREEN 7
For first time freshmen choosing the entry status of “Graduating
high school senior with no college credit”, screen 7 will be
grayed out and unavailable.
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COLLEGE INFORMATION – SCREEN 7
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Select [add a
college/university]
button to add your
college
Students can also edit
and delete their
university if needed
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COLLEGE INFORMATION – SCREEN 7
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Ability to filter by
state/territory and
Country
Alphabetical search
Search by CEEB code
Keyword search
NOTE: Choosing a College
from the list will ensure
the ASSIST courses
appear on screen 10.
Manually adding the
college will require
manually entry of
courses.
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COLLEGE INFORMATION – SCREEN 7
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AA-T / AS-T
Transfer program
CCC students only
Choosing “Yes”
displays
previously added
College/University
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COLLEGE INFORMATION – SCREEN 7
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COLLEGE INFORMATION – SCREEN 7
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COLLEGE INFORMATION – SCREEN 7
Choosing “Yes” for the Transfer Guarantee/Dual Admission
Program question: additional questions will appear. Please
answer each question.
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HIGH SCHOOL PREPARATION 1–SCREEN 8
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Social Science: 2-Years
English: 4-Years
Mathematics: 3-Years
To add an A-G Course, click
the gray “Add a New..
Course” button
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HIGH SCHOOL PREPARATION 1–SCREEN 8
Adding an A-G Course:
 Confirm the high school
listed is correct
 All potential courses will
appear by year
 Select courses taken for
each academic year
 If course does not appear,
enter course in “Other
Course” section
 Choose [select course(s)]
to save
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HIGH SCHOOL PREPARATION 1–SCREEN 8
Fill in all information for each course selected and select [save
your information] to continue.
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HIGH SCHOOL PREPARATION 1–SCREEN 8
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Continue adding other courses, by clicking the gray “Add A New…Course”
button under the other course areas
You may also Edit or Delete any courses listed by selecting the appropriate
buttons on this screen
Click “Save and Continue”
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HIGH SCHOOL PREPARATION 2–SCREEN 9
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Biological Science: 1-Year
Biological Science with laboratory
(D1)
Physical Science: 1-Year Physical
Science with laboratory (D2)
Language Other Than English: 2Years in same the language
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HIGH SCHOOL PREPARATION 2–SCREEN 9
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Visual/Performing Arts: 1Year
College Preparatory
Elective
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HIGH SCHOOL PREPARATION 2–SCREEN 9
Students unsure of their GPA can use the CSUMentor's GPA
Calculator.
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HIGH SCHOOL PREPARATION 2–SCREEN 9
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Enter the Count for each
Grade, including Honors
Calculate automatically
averages the GPA
Launches to the College
Planning menu
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COLLEGE COURSES – SCREEN 10
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COLLEGE COURSES – SCREEN 10
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COLLEGE COURSES – SCREEN 10
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Unit Value – Increments of .5
Term type – Semester or Quarter
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COLLEGE COURSES – SCREEN 10
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CSU General
Education
Requirements
List A1, A2, A3, and
B4 courses
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COLLEGE COURSES – SCREEN 10
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EDUCATIONAL OPPORTUNITY PROGRAM
(EOP) – SCREEN 11
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APPLICATION FEE WAIVER – SCREEN 12
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Only complete once
Financial Information
Calculation of Fee Waiver
Now available for students
who meet requirements of
AB540
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APPLICATION FEE WAIVER – SCREEN 12
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Request status: Granted
Decision is Tentative until final decision made by the campus
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REVIEW YOUR APPLICATION – SCREEN 13
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REVIEW YOUR APPLICATION – SCREEN 13
Click to submit your application!
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PAYMENT OPTIONS
Credit Cards
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Visa
MasterCard
Check / E-Checks or Money Order
Fee Waiver
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Option only if granted
Apply only once for all CSU Campuses
Applies to all academic years
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SUBMITTED APPLICATION - SAMPLE
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APPLYING TO EOP

High School Graduate or Equivalent
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Meet CSU Eligibility for Regular Admission

EOP considers admission for students who may not meet
regular admission criteria on a campus by campus basis

Students must complete and submit an application for
Undergraduate Admission to the campus before applying
to the EOP program
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APPLYING TO EOP
Application to the Educational Opportunity Program includes:
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Completed Undergraduate Admission application to the campus
Completed EOP application with:
• Applicant Information form
• Two Recommendation forms
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APPLYING TO EOP
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APPLYING TO EOP
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APPLYING TO EOP
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APPLYING TO EOP
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Opening page for
EOP
Many fields will prepopulate from the
University
application
Click on “Save This
Screen” to save
changes
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STUDENT SUPPORT
______________________________________
1-800-G0-TO-XAP
(1-800-468-6927)
[email protected]
www.csumentor.edu
Bilingual Support in Spanish
Monday through Friday
6:30am – 6:30pm
For extended hours, please go to
https://secure.csumentor.edu/AdmissionApp/support_hours.html
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