Transcript Rapid E-Learning Course Template

How to make an Oral
Presentation
Part of the
ABW
Enterprise Education
E-Learning Program
For more information
http//:www.abw.org.au
Copyright © 2009. All
rights reserved.
Presentation
It is very important that you establish and maintain contact or rapport with
the audience!!
If the audience identify with you, you will tend to feel very comfortable
and confident. Your confidence increases the probability that your
presentation will be successful and the audience will accept your report
favourably.
Points to assist your presentation
In general you must include the following aspects:
The introduction should
 Get attention at the start
 Motivate the audience to listen
 Make the specific purpose clear
 Summarise the main points to be covered
The main points should be
 Made clear to the audience
 Arranged in some pattern
 Clearly connected
Points to assist your presentation
Supporting material used should be adequate in the
following areas
 Clarity
 Explanations
 Definitions
 Illustrations
 Examples
 Comparisons
 Statistics
 Expert Opinions
Conclusions and recommendations should
 Summarise the main ideas
 Re-stimulate interest
Points to assist your presentation
The presentation as a whole should

Suit the audience

Match the 8 minutes criterion for length
Visual aids and supports should

Have a professional look

Be used to illustrate Major points (ie a graph of trends in Profit)
Delivery should be characterised by

Enthusiasm

Adequate eye contact

Alert posture

Appropriate movement gestures

Minimum use of notes

Continued maintenance of professional role

Professional Entry and Exit

Lack of apologies (why highlight a weakness that you opposition or
judges may not spot
Points to assist your presentation
Skills of presentation
If you are going to present successfully you must use the following
public speaking techniques:

Organise the presentation

Manage or eliminate stress in presentation

Control your voice

Control your gestures

Construct visual aids

Use the visual aids
Presentations
Why give a presentation?
 To provide information
 Forum for face to face, interactive communication
 Control the message
Different types of presentations
 Addressing large audiences
 Talking to five key people
 One-on-one briefing
 Addressing a judge in a court of law
Always need to be professionalism and high quality
in both content and presenters
What makes a presentation work?
 Set your objectives
 Determine your key messages – what do you want the
audience to walk away with?
 Use evidence to support your key messages
 Make it short – stick to the allocated time limit AND NO
MORE!
 Know your audience and tailor information accordingly
 DO NOT ASSUME your audience knows what you are
talking about – be clear
 Keep it simple
Communication
Communication is about giving people a message and them
understanding it the way you want them to.
 Meeting your audiences expectations
 Know your topic
 Be honest
 Report good news proudly
 Report bad news honestly – do not try and hide the truth, but try
and make the bad news positive – if possible
 Provide an information pack for the audience to take home
 Choose the appropriate people to present – CEO
 Get your name/Logo in front of the audience – brand the stage
 Use supporting visual material such as powerpoint
 Strong basic presentation skills
 Prepare for he question and answer session – anticipate the questions
and prepare answers
 Work out a strategy for dealing with questions – who answers
 Pick a good venue
Basic presentation skills
 Don’t turn your back to the audience
 Do no talk without support – use visual aids
 Don’t watch the slides
 Speak slowly and clearly
 Don’t just read the notes, make eye contact with audience
 Adhere to your time limit
 Be prepared for any questions
 Use the equipment properly
 Be familiar with the equipment
 Rehearse at least twice
 Know the speaker transition
 Determine who/how will manage questions
 Be prepared
 Be professional and organised
 Be relaxed and human
Summary
 Remember why you’re having a presentation – to control the
message
 Determine early your key messages, structure and
presenter
 Know your audience – structure information for them
 Anticipate questions
 Plan a strategy for question time
 Have strong basic presentation skills – must be professional
and organised
Remember the 3 C’s –
 Consistency
 Clarity
 Credibility
How to make a Business Presentation to Shareholders
Stage Management
The Audience (Shareholders)
 Platform and Whiteboard
 What will they expect?
 Lectern
 Seating
 How much do they know about
the subject
 Overhead Projector
Preparation of the material
 Seating Positions
 Laptop/Projector
 Microphone
 TV/VCR
 Focus on the purpose of the
presentation
 Assemble all the information
that is relevant to the purpose
 Prepare headings for all points
to be made
 Assemble material under each
heading
Structure of the presentation material
Introduction
Content/Information
Salutation

Limit main points – but elaborate
Attention, curiosity and interest
arousal

Define terms and acronyms where
necessary
Clarity of purpose

Use illustrations, examples and
explanations and/or comparisons

Use statistics – keep meaningful
and simple

Quote expert opinions to support –
provide references
Motivate audience
Promise something
Outline benefits
Preview presentation to come
Conclusion

Summarise main ideas and restate
purpose

Re-create interest

Call to action/support
Orchestration of Presentation (Team Approach)
 Elect presenters from each department – Operations, Marketing and
Finance
 Company name and logo in evidence – PowerPoint cover slide or
Charts/Banners
 Entire corporate team on platform in business attire
 General welcome to shareholders by CEO/GM
 Brief introduction of each member of corporate team
 Team members who are not presenting a department report to retire from
platform
 Seats for presenters
 CEO/GM to present executive summary/overview –

Clearly identify mission statement

Outline company history, corporate structure and company objectives

Support presentation with relevant key point summaries and/or tables

Refer to Department representatives for specific information – cohesive teamwork
Orchestration of Presentation (Team
Approach)
 CEO/GM/SM to introduce Head of Operations
 At conclusion of each Department Report, presenter to introduce the
next speaker
 Recommended order of Department Reports – Operations, Marketing,
Finance
 Operations & Marketing department reports supported by graphs and/or
tables – justify decisions
 Finance Department Report supported extracts from Statement of
Financial Performance & Position, Cash Flow Statement and/or graphs –
justify decisions and results
 CEO/GM to thank Heads of Department and summarise highlights
 Presentation of new product with brief marketing plan by CEO/GM/SM or
elected team member
 CEO/GM/SM to thank shareholders for their attention and to invite
questions
The Speakers
Presentation
 Be organised
 Notes should be well spaced in large type
 Speak slowly (reduces stress/controls voice)
 Maintain eye contact
 Manage visuals/technology
 Do not apologise for minor ‘hiccups’
Delivery
 Attitude – Enthusiastic and Alert
 Posture – Confident, relaxed
 Gesture – Pertinent, appropriate
 Modulation – pitch, pace, pause, volume
 Do not overuse notes
 Confident exit
The Speakers
Visual Aids
 Maintain theme – Company colours, Company name and logo in
header
 Illustrate key points only – avoid excessive detail
 Visuals should be supportive – not distracting
 Ensure that visuals are visible for entire audience
 Allow sufficient time for audience to read material
 Focus information on illustrated visual