Transcript Department of English Business Tidbits

Business News
Travel- Paper Form



Retrieve your travel form online at
https://travel.asu.edu/ASUTravel/ExcelForm/FormInfo.
jsp >>log into MyASU>> elect the Tempe
campus>>submit and the paper form will download
Note that each form has a different number. Do not
duplicate this form for someone else or use it for
another travel. The number is specific to your travel.
You can complete the left portion of the form on line
and send it to [email protected] as an e-mail
attachment as long as you’re not requesting a travel
advance.
If you need a travel advance, print a copy of the form,
sign it and give it to [email protected]. Please sign
the form in the 2 places indicated.
Travel- Online System



To enter a new trip go to theTravel Requests
link under “My Employment” on your MyASU
page.
Please be sure to follow all pre and post trip
steps
For a step-by-step guide go
to:http://english.clas.asu.edu/facultysite
Travel (Continued)






Fiscal dates for travel are 7/1-6/30. Any travel
completed after 6/30 will be charged to the
next fiscal year.
Use your Affiliate ID # on the travel form
(begins with 1XXX)
After you’ve travel, return your receipts for
hotel, airfare, shuttles, taxis, parking and car
rental (no food receipts).
Be sure to include documentation of your
participation in the conference.
In order to receive full hotel reimbursement,
you MUST attach a copy of the suggested
conference hotel(s).
All misc. receipts that are not lodging or airfare
MUST be explained with a business purpose.
Grants



For assistance in locating, funding and managing
your grant contact [email protected] or
[email protected]
Please provide a copy of any grant proposal request
and/or grant funding to [email protected] and
[email protected].
Reminder: When trying to figure out how much to
estimate for a course release, use 10% of the
person’s annual salary plus 30.70 ERE., we need to
know what was requested and how much you were
awarded.
Computers & Tech


Funding is limited due to budget
constraints, but we would like to put a list
of computer needs together in order to
prioritize the department’s needs. E-mail
[email protected] with your computing
requests.
If you have other tech or software needs,
send an email to Kiva outlining the
business/research purpose.
Miscellaneous




Copiers: We have 3 Canon copiers in the department.
Use the last 4 digits of your Affiliate ID # to access the
copier and to make PDF files. The copiers on the 5th and
3rd floors having scanning capabilities. Please make PDFs
whenever possible.
Teaching Tools: We have $1,000 budgeted for teaching
tools: books, etc.There will now be an additional
$2,000.00 to be used for DVD purchases. Email your
request with an explanation to the Chair of the
Department.
DVD Players, LCD Projectors, Laptop Computers: The
department has two LCD Projectors that you can reserve
through the main office.. They are kept under lock and
key, so ask the main office staff for them specifically.
Media Keys: You can check out media & zone keys in the
main office.
More………








Lectures/Conferences/Honoraria:
Email the Chair with your requests, but be mindful of the
limited budget.
If you are hosting or facilitating with a conference or
special event be sure you have the following forms
prepared and filled out:
http://www.asu.edu/purchasing/forms/consult_IA.pdf
Food:
Reminder: If you are participating in the above, make
sure your budget and meal expenses have been approved
by the Chair.
Please complete the Business Meals form
http://www.asu.edu/fs/forms/BusinessMealsForm.pdf and
attach an itemized food receipt (NO ALCOHOL) and submit
to [email protected] for reimbursement.
And More…..

Telephones : Since we automatically pay a tech fee for telephone
services, all faculty are entitled to a telephone. Let
[email protected] know if you would like to have your phone reinstalled.

Federal Express and Mailings: This handled through the main office,
but extensive mailings should be pre-approved by the Business
Manager and will be billed to the faculty member.

Printer Cartridges: You can purchase replacement printer cartridges
through the department. The cost varies from $31.00 to $83.00. When
requesting a cartridge, please verify the cost with
[email protected]

Conference Rooms: Keep in mind that if LL316 is busy, you can also
reserve LL165 for meetings. You can check its availability from Outlook
by pulling down the file menu in your calendar folder, open other user’s
folder and type in m.room.ll.165. This room is now mediated with a
Smartboard!
Technical Support




Our department is being supported by UTO
(University Technology Office). We have one
permanent technician,
[email protected]
He and his team are to support the Department of
English, School of International Letters &
Cultures, and Religious Studies for all needs
technological (e.g. installation, repair, issues,
questions etc.)
He is located in LL 345 and reached at 480-9650423.
Note: [email protected] is your resource
for all instructional needs (e.g. Blackboard,
software needs etc.).