Transcript UF Office of Research: Presentation to the Budget Review

UF Office of Research:
Presentation to the Budget
Review Council
David P. Norton, VP for Research
George Kolb, Director, Business Office
Mission of the Office of Research
• Facilitate the research and scholarship success of
UF researchers
– Create effective collisions between researchers and
funding opportunities
– Market research capabilities to collaborators and
funding agencies
– Forge institutional relationships with external
stakeholders
– Ensure compliance and accountability of UF research
programs and activities with applicable federal, state,
local and University requirements
Office of Research
Business Units
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Office of the Vice President
Division of Sponsored Research
Research Compliance
Research Program Development
Research Communications
Business Operations
Office of the Vice President
(3.6 FTE – partially paid by COM)
• Vice President, Associate Vice President, 2
assistants
• Responsible for Management of the University
of Florida’s Research Enterprise
– Internal Departments
– Affiliated Centers and Institutes
• Provides Leadership and Strategic Vision for
the Office of Research
Division of Sponsored Research
• Sponsored Research Administration
• Proposal Processing
• Award Administration
Sponsored Research Administration
(8.25 FTE partially paid by COM – Jacksonville)
• Director, Associate Director
• 5 Assistant Directors
– Division of Sponsored Research
– College of Medicine
– College of Engineering
– College of Medicine – Jacksonville
• 2 Assistants
Responsibilities of Sponsored Research
Administration
• Management of Division of Sponsored
Research
• Negotiates Contracts and Research Agreements
• Facilitates Institutional Approval
• Accepts and Administers Awards
Proposal Processing
(10.75 FTE)
• 10 Research Administrators, 1 Assistant
• Review, Approve, Submit Proposals to External
Sponsors
• Review and Submit Research-Related
Documentation to External Sponsors
• Negotiate Agreements with External Sponsors and
Subrecipient Organizations
• Resource for Campus for Proposal, Budget and
Contract Negotiation Questions
Award Administration
(10.5 FTE)
• 9 Research Administrators, 2 Assistants
• Designated Office to Accept Grants, Contracts
and Other Awards on Behalf of Institution
• Prepares and Distributes Notice of Award (NOA)
• Review and Approve Modifications, Extensions,
Temporary Funding, Rebudgeting, Other Changes
• Prepares and Issues Subawards
• Resource for Campus for Award Questions
Research Compliance
(5.0 FTE)
• Assistant Vice President, 2 Assistant Directors,
Research Coordinator, Program Assistant
• Reorganization in 2012; Created New Office
• Responsible for Ensuring Institutional Compliance
– Federal, State and Local Rules, Regulations, Policies
– Human/Animal Subjects
– Export Controls
– Conflicts of Interest
– Research Misconduct
Research Program Development
(6.0 FTE)
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Assistant Vice President
Federal Outreach Coordinator
Industry Outreach Coordinator
Proposal Developer
Executive Assistant
Senior Information Specialist
Responsibilities of Research Program
Development
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Assists in Identifying Funding Opportunities
Coordinates Limited Application Selections
Research Opportunity Seed Fund
UF Research Foundation Professorships
Personalized Funding Searches to Help Faculty
Consult, Facilitate, Recruit, and Provide Other
Direct Assistance for Large Scale or
Multidisciplinary Research
Research Communications
(4.0 FTE)
• Director, Assistant Director, Art/Publications
Specialist, Info/Publication Services
Coordinator
• Promotes Research to Internal and External
Audiences
• Provides Editorial/Graphic Design Assistance
to other Research Units
Business Operations
• Business Office
• Information Services
• Personnel and Administrative Services
Business Office
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(3.6 FTE, positions partially paid by UFRF)
Director
2 Accounting Coordinators
2 Fiscal Assistants
Secretary
Business Office
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Budget Development and Management
Purchasing and Payables for Office of Research
Manages Commitments to Other Units
Clinical Trial Deposits
IDC Distribution
Information Services
(12.0 FTE)
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Director, 11 Support Analysts/Programmers
IT Infrastructure and Hardware Support
Desktop User Support
Custom Applications
Database Administration
Personnel and Administrative Services
5.5 FTE (partially paid by Graduate School)
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Executive Assistant
Administrative Assistant
Office Assistant
3 Clerks
Responsibilities of Personnel and
Administrative Services
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Employee Recruitment and Retention
Appointment Processing
Training
Evaluations
Payroll Processing
Manage Graduate Student Travel Funds
Manage Conference/Meeting Support Funds
Office of Research:
Institutional Responsibilities
• Institutional Review Boards
• Institutional Animal Care & Use Committee
• Animal Care Services (Other Institutional
Support / Auxiliary)
• Institutional Biosafety Committee
Institutional Review Board
IRB-1 (16.15 FTE)
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IRB-1 (Health Science Center/Medical)
Chair
Assistant Director
7 Research Program/Services Coordinators
3 IT Experts
Education/Training Coordinator
2 Program Assistants
2 Clerks
Institutional Review Board
IRB-2 (1.3 FTE)
• IRB-2 (Main Campus/Non-Medical)
– Grants Specialist
– Shared Management from IRB-1
• Review Research Projects to Ensure Federal,
State, Local and Ethical Requirements are Met
• Consider Benefits vs. Risks
• Protect Rights and Welfare of Human
Participants
Institutional Animal Care & Use
Committee (IACUC)
(5.0 FTE)
• 3 Research Program/Services Coordinators
• Program Assistant
• Secretary
Responsibilities of the IACUC
• Oversee Institution’s Animal Program,
Facilities and Procedures
• Reviews All Research Projects Involving
Vertebrate Animals
• Protects Animal Welfare
• Conducts Inspections of All Areas Where
Animals are Housed and Used
UF-Wide Centers and Institutes that
Report to Office of Research
• Center for Smell and Taste
• Center of Excellence for Regenerative Health
Biotechnology (CERHB)
• Clinical and Translational Science Institute
(CTSI)
• Emerging Pathogens Institute (EPI)
• Florida Climate Institute
• Florida Energy Systems Consortium
UF-Wide Centers and Institutes that
Report to Office of Research
• Interdisciplinary Center for Biotechnology
Research (ICBR)
• UF Genetics Institute (UFGI)
• Water Institute
Org Chart for Office of Research
FY 14 Flat Budget Proposal
2,300,000
9,933,778
Internal Budget
Support Transfers
Bond Payments
17,954,760
FY 14 Flat Internal Budget
Systems & Data Management
(Cayuse)
2%
Compliance Contingencies
6%
Office of the VP
Research Compliance
Office of Research General
Support
5%
Personnel
Office of the VP
9%
Business Office
Research
Compliance
6%
IRB-2
2%
Personnel
3%
Information Technology
Sponsored Research Administration
Business Office
3%
Awards
IRB-1
13%
Administration
Proposal Processing
Research Program Development
Information Technology
11%
IACUC
4%
Research Publications
IACUC
IRB-1
Research Publications
3%
Research Program Development
8%
IRB-2
Sponsored Research
Administration
11%
Proposal
Processing
7%
Office of Research General Support
Systems & Data Management (Cayuse)
Compliance Contingencies
Awards Administration
7%
FY 14 Flat Internal Budget
Department
FTE
Salary
OPS
Office of the Vice President for Research
3.60
712,251
Research Compliance
5.00
569,512
Personnel
5.50
306,816
16,786
6,000
Business Office
3.60
252,431
10,000
8,000
12.00
907,022
5,895
164,825
8.25
1,067,608
Awards Administration
10.50
652,434
10,618
19,000
Proposal Processing
10.75
676,658
21,486
19,000
Research Program Development
6.00
688,000
15,000
90,000
Research Publications
4.00
283,385
12,086
17,100
IACUC
5.00
262,033
71,262
87,590
IRB-1
16.15
1,136,703
28,000
86,450
IRB-2
1.30
85,647
84,507
15,390
Information Technology
Sponsored Research Administration
130,455
Expense
80,000
25,000
71,250
Office of Research General Support
470,078
Systems & Data Management (Cayuse)
167,500
Compliance Contingencies
600,000
Total Internal Budget
91.65
7,600,500
406,095
1,927,183
FY14 Flat Institutional Support
3,500,000
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
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FY 14 Flat Budget Proposal
Internal Budget
$ 9,933,778
Support Transfers
$17,954,760
Bond Payments
$ 2,300,000
Total Support Unit
$30,188,538
Service Measures
• Proposals Submitted in FY12
• Awards Received in FY12
5,091
5,441
– New Awards
– Continuations/Supplementals
2,447
2,994
• FY 12 Grant/Contract Awards
• FY 12 Gifts for Research
• FY 12 Total Sp Research Funding
$624M
$20M
$644M
Service Measures
• Projects Active during FY12
9,169
• Faculty Receiving Awards in FY12
1,727
• Sponsors during FY12
1,010
Sponsored Research Awards
Total R&D Expenditures for
US Public Institutions in 2011
1
2
3
4
5
6
7
8
9
10
11
12
U. MI, Ann Arbor
U. WA, Seattle
U. WI, Madison
U. CA, San Diego
U. CA, San Francisco
U. CA, Los Angeles
U. Pittsburgh, Pittsburgh
U. MN, Minneapolis
OH State U.
PA State U. (includes Med. Ctr.)
U. NC, Chapel Hill
U. FL
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$
$
$
$
$
$
$
$
$
$
$
1,279,123,000
1,148,533,000
1,111,642,000
1,009,378,000
995,226,000
982,357,000
899,386,000
847,419,000
832,126,000
794,846,000
767,450,000
739,931,000
Research Awards by Academic Unit
Distribution of Research Awards by Sponsor
Benchmarking
Sponsored Research Awards
1400
1200
Millions
1000
Industry/Other
800
State
Federal
600
400
200
0
Florida
Minnesota
Penn State
Ohio State
Wisc-Madison
Michigan
Benchmarking
Proposals vs. Awards
Michigan
Wisc-Madison
Ohio State
Awards Received
Proposals Submitted
Penn State
Minnesota
Florida
0
1000
2000
3000
4000
5000
6000
7000
Benchmarking
Core Operations Budget (Millions)
16
14
12
10
8
6
4
2
0
Florida
Minnesota
Penn State
Ohio State
Wisc-Madison
Michigan
Benchmarking
IRB Budget (Millions)
3
2.5
2
1.5
1
0.5
0
Florida
Minnesota
Penn State
Ohio State
Michigan
Wisconsin IRB data not provided
Benchmarking
Size of Operation
180
160
140
120
100
IRB FTE
Core FTE
80
60
40
20
0
Florida
Minnesota
Penn State
Ohio State
Wisc-Madison
Michigan
Wisconsin IRB data not provided
Benchmarking
Cost per Proposal
$4,500
$4,000
$3,500
$3,000
$2,500
$2,000
$1,500
$1,000
$500
$Florida
Minnesota
Penn State
Ohio State
Wisc-Madison
Michigan
Benchmarking
SR Award Dollars per Proposal
$350,000
$300,000
$250,000
$200,000
$150,000
$100,000
$50,000
$0
Florida
Minnesota
Penn State
Ohio State
Wisc-Madison
Michigan
Benchmarking
Operational Cost of Total SR Awards
4.0%
3.5%
3.0%
2.5%
2.0%
1.5%
1.0%
0.5%
0.0%
Florida
Minnesota
Penn State
Ohio State
Wisc-Madison
Michigan
Notable Accomplishments
• Created position of Director for Research
Compliance
• Decoupled IRB/IACUC Protocol Renewal Dates
from Budget End Dates
– Allowed for Improved Salary Distribution Flexibility
• Implemented Cayuse for Electronic Submission
of Proposals
• Implemented MyinvestiGator
FY14 Original 5% Cut Proposal
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Strategic Initiatives
Matching Support
Research Opportunity Seed Fund
Program Development (3 FTE)
Internal Departments 10% OE
• Total
(350,000)
(350,000)
(229,000)
(366,000)
( 97,000)
( 1.39 M )
Impact of Sequestration on
Research at UF
• Budget Control Act of 2011 (or so-called Fiscal
Cliff bill) included automatic across-the-board
cuts in federal programs.
• Effective March 1, across the board cuts of 5.1
percent in nondefense and 7.3 percent in
defense (with service personnel exempt)
discretionary spending for FY13
Impact on UF
4% Budget Reduction
• Internal Budget Cuts
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($ 35K) – Personnel Office 1 FTE (attrition)
($ 95K) – Business Office 2 FTE (vacancy/attrition)
($238K) – Sponsored Research 1 FTE (retire, hire, net loss 1 FTE)
($131K) – Program Development 1 FTE (vacancy)
• Internal Budget Increases
– $65K – Information Technology 1 FTE (Developer)
– $20K – Additional Travel Funds for Federal/Industry Outreach
– $60K – 1 FTE in IACUC Currently Paid by ACS Auxiliary
Net Reduction of $354K
4% Budget Reduction
Institutional Support Transfers
Interdisciplinary Center for Biotechnology Research (ICBR)
ICBR Equipment Support
Animal Care Services
Recruitment/Search Support
Biostatistics
Libraries
Major Analytical Instrumentation Center (MAIC)
Arts & Humanities Scholarship Enhancement
Conference & Graduate Student Travel
Grinter Fellowships
Animal Care Services Capital Improvement
Nanoscience Institute for Med & Eng Tech (NIMET)
Opportunity Fund
Forward Funded Center Initiatives
Original
Flat
Proposal
$320,000
$150,000
$2,300,000
$100,000
$310,000
$1,451,613
$184,000
$300,000
$190,000
$785,000
$150,000
$100,000
$1,400,000
$583,563
New
FY14
Proposal Reduction
$300,000
(20,000)
$140,000
(10,000)
$2,241,000
(59,000)
$94,000
(6,000)
$180,000 (130,000)
$1,365,000
(86,613)
$173,000
(11,000)
$282,000
(18,000)
$179,000
(11,000)
$738,000
(47,000)
$0 (150,000)
$94,000
(6,000)
$1,320,000
(80,000)
$520,000
(63,563)
Total Reduction $698K
4% Budget Reduction
Net Internal Reduction $354K
Net Institutional Support Reductions $698K
Total Budget Reduction $1.05M