Transcript Slide 1

EASY MEET MANAGER
for Track/Field/XC/Road races
Quick Overview of program operation
By Dave Abineri
EASYWARE: PO Box 231, Milford, OHIO 45150 (Cincinnati)
Phone: (513) 248-0590
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Overview
On the main screen of Easy MEET Manager (EMM), you will see across the top the main pull-down
menu options:
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FILE for saving and loading, importing and exporting etc
EVENTS for setting up your events, records, cut times
ENTRIES for entering your athletes into the meet (must enter events first)
SEEDING to seed your meet in a variety of ways
HEAT SHEETS to print your heat sheets in a variety of formats
SET TIMER INTERFACE to decide on which electronic timer, if any, you ill use
ENTER RESULTS to enter times for each event during the meet, and more
SCORE to score your meet in several different modes
MEET RESULTS for your final results in a variety of formats.
Notice that these items are arranged in roughly the way you would run a meet if you were
doing it manually so you just work your way across this list from left to right as you
prepare for and run your meet.
For more details on all that is listed in this presentation, please click
HELP on the main screen and then INDEX to find the topic of interest.
How to Run a Meet
What follows is a basic outline of how to prepare for and run a meet. Not all
the various choice will be discussed, just the important ones, so be sure to
look around carefully on each screen to see what the main options are at
each stage of the process.
Begin by choosing FILE, CREATE A NEW MEET and this will give you the
opportunity to set up the important parameters for your meet on the MEET
SETUP screen.
Meet Setup
•The meet name and the
Headlines will appear on
the top of most reports.
•Specify BIB or
POSITION number (Bib
numbers same for each
athlete for the whole
meet, Position numbers
are different for each
event.
•Specify the Meet Type
Most choices are clear.
Use FILE, EDIT MEET
SETUP to return to this
screen.
Enter Your Events
For each
event,
choose the
correct
option from
the three
pull-down
boxes,
choose a
distance
and type
then click
ADD/CHAN
GE to add
the event to
the list. Set
English or
metric.
Enter Athletes Manually
Click Male/Female, enter name and team, type seed time into those events this
athlete is to be entered in. Use NT for no time, ND for no distance. Do not type
punctuation. All times/marks MUST be typed to HUNDREDTHS place i.e 12345
becomes 1:23.45, 50825 becomes 5’8.25”.
Entering Athletes Continued
• You may also enter athletes manually by touching F9,
typing an event NUMBER, then pressing ENTER and
then typing a time (or NT, ND) and then ENTER and
repeating the process until this athletes is in all the
correct events.
• By clicking PRINT you can get a variety of reports
showing who is entered in which events.
• If you need to find a athlete to edit his/her entry, use the
search capabilities at the bottom of the screen or click
the SEARCH button.
Entering Athletes Continued
Speaking of reports, all reports
are PREVIEWED on screen
before committing them to the
printer. Just click the arrows at
the top to move among the
pages. Clicking the ENVELOPE
icon allows for exporting as, for
example a PDF file so you can
send each team their entries for
confirmation if you wish.
Entering Athletes Continued
Of course, the easy way to enter athletes is by
electronic file transfer rather than manual entry.
Easy Meet Manager can accept entries from a
variety of electronic sources including Team
Management software, Web Based entry sources
and Spread Sheets.
Spread Sheets are a great way for teams without
Team Management software to be able easily to
enter meets. Please download the Spread
Sheets on the EasyWare web site, modify them
for your meet and distribute to teams entering
your meet.
Seeding the Meet
Just enter the START and
FINISH numbers and your
meet will be seeded in
seconds. This process
arranges all the athletes into
the proper heats and lanes
and can be re-done as often
as necessary.
DO NOT re-seed the meet
after processing results since
it will return athletes to seed
order rather than finish order!
Click button to separate
runners form the same team
in the same heat during
prelims.
Seeding Patterns
For each event you
establish a seeding
pattern if you wish.
This specifies the
preferred lanes and
the type of seeding.
Be sure to read the
HELP screens on
this topic. Any event
without a seeding
pattern will simply list
athletes in seed
order on the heat
sheets. Alleys are
also set up here
using a seeding
pattern.
Scratch Pad
The scratch pad allows you quickly to scratch (remove) athletes from an
event at the last minute prior to final seeding. Athletes may also be
designated as Exhibition, meaning that they are running for time only
and cannot score or advance to a further round.
Heat Sheets/Start Lists …
Look very carefully at all
the heat sheet options
and try out each report
by clicking
PRINT/PREVIEW.
Note that you can print in
1,2 or 3 column mode,
can print in HTML for
posting to a web site and
can include a variety of
information on the
sheets.
Field event sheets are
also an option here.
Lots to try here!
Sample Heat Sheet
Sample Field Event Sheet
ENTER RESULTS
First, choose your
timer (if using
electronic timing),
specify your default
printer and indicate
which event you
want to pull up for
entering results.
Entering Results cont’d
Next come lots of options as you run your meet on the day of the
competition so we’ll look at parts of the process at a time.
You will want to practice with this screen as much as you can so that
you can see how to:
Enter times
Import times from timer
Move athletes around
Add late entries
Add a new heat
Remove athletes
Score
Print event results
The software produces heat
sheets/start lists for the starting
line and finish line with one
event/heat per page. This aids
in lining up runners at the start
and enables timers to write
their times on the finish line
sheet that should be delivered
to the computer as rapidly as
possible.
Entering Results cont’d
Here is the
whole
screen but
let’s look at
part of it at
a time for
ease of
description.
Entering Results cont’d
Here, the athletes are shown by heat and lane in alternating colors to make it
easy to read. You will just click on the TIME column and type in the time for
each athlete (NO punctuation and last digit is the HUNDREDTHS place so that
12345 becomes 1:23.45 and 3456 becomes 34.56. Type S for scratch and D
for DQ into this column.
Entering Results cont’d
At the top left you choose whether you are processing PRELIMS, SEMIS
or FINALS.
You may choose to show athletes in FINISH order AFTER all the times
are entered to check for errors.
You may move to the next event or the previous event by clicking a button
and can print the results of the event or the award labels for the event
using the appropriate button.
To jump to another event, just pull down the event number box and
choose your number or enter the event number in the box and press
ENTER.
Entering Results cont’d
You may choose what to include on the
printed results.
You may remove a athlete from the event by
clicking on the row he/she is in and then
clicking REMOVE. If you don’t need the lane
for another athlete you may enter SCR for the
time to Scratch the athlete.
You may Clear the times for this event or Add
a Heat should you need to by clicking the
button.
Note that there are two ways to insert a
athlete at the last minute, let’s do this next.
Entering Results cont’d
Clicking on INSERT IN
MEET ALREADY
shows a list of athletes
already in the meet
and they can be
shown in several
different formats to
make them easier to
find. Once you see the
athlete to insert, just
click-and-drag the
athlete to any empty
lane and he/she is
instantly in that event.
Entering Results cont’d
First click on the grid row of an EMPTY LANE.
Clicking INSERT NOT IN MEET ALREADY
produces this box into which you may type the
name, choose the team and specify the age
and gender.
When you click OK, that athlete is entered into
that empty lane AND will show up on future
events as being in the meet already so that
you may just click and drag in future events.
Entering Results cont’d
Finally, at the lower right is a choice to
automate award labels so that only full
sheets of 3x10 labels are printed. You
will be told when you hit a multiple of
30 saved labels and then can print full
sheets without wasting any labels.
Also visible is a timer interface. On this
timer, you just specify the heat you
want from the timer and the times are
automatically imported and just pop up
on the screen!
Saves a great deal of typing!
Entering Results cont’d
Click
ADVANCEMENT
RULES to see this
screen where one
sets the rules for
advancing from
heats in prelims.
Entering Results cont’d
There are also button for entering splits, field
series and wind speed.
You may leave the event any time and return to
finish and all times are automatically saved.
You may rearrange athletes by clicking and
dragging them from one heat/lane to another or
drop one on top of another to switch the two.
Any changes made here are remembered for the
heat sheets should you want to do some
rearranging but DON’T re-seed or they will be
put back into original seed order.
Entering Results cont’d
You cannot PRINT or SCORE or produce AWARD LABELS until you
have a time or NT, ND, DNF or SCR for each athlete in the event.
You may edit any times now or later by simply over-typing the time with
a correct time. You may then need to re-score the event if it has
already been scored with the error present.
So that’s all that happens during the meet itself and needs a little
practice to be able to do things quickly. Touch F1 for reminders on
this busy screen!
If you are entering times manually, you will need a system to bring the
times to you as quickly as possible after each heat is finished so that
you can enter the times and keep up with the meet. Six times can be
typed faster than a heat is run so you can keep up with a little
practice. If you are NOT typing, you are getting behind.
Scoring
Scoring can be done in a variety
of modes but the simplest is to
pick the scoring type you want
from the boxes at the top and
then specify the start and finish
events to be scored.
Be sure to set the point values
for your scoring system before
doing any scoring.
It is important to understand that
the scoring just adds up the
points that have previously been
assigned in ENTER RESULTS
so that nay corrections made to
an event will be correctly
reflected in the scores
calculated here.
Meet results
Again, there are
many choices to
try out in producing
the complete
results of your
meet so please
experiment to see
what works best
for you.
Note that HTML is
again an option for
rapid posting to a
web site.
Printing for the
newspaper is also
useful here.
Help!
Finally, how to get help!
On the main screen, choose HELP for more details
on each topic. Choose INDEX to see all the
topics.
Contact David Abineri at
[email protected] for email help.
Finally, practice with the program and check out all
your hardware and power connections BEFORE
your meet so that you know all is going to work
properly.
Need a New Feature?
Do let us know if there is something special that
you need in the program and we’ll do our best to
get it included on the next free upgrade.
Always check to see that you have the latest free
upgrade before each of your meets. You can see
what the latest version number is by going to
www.goeasyare.com and clicking on the Track
Upgrades link.
Reminders
Easy TEAM Manager is the companion
program to run your team by keeping track
of every athlete in every meet in every
season and making it possible to generate
many useful and motivational reports as
well as to easily generate electronic
entries for your meets since all the names,
ages and best times are readily available
within the program.
Sample Easy TEAM Manager Reports
Top Marks listed by
event for the whole
team. Really helps in
making line-ups for
meets etc.
Sample Easy TEAM Manager Reports
Progression of marks
report showing each
athlete’s progress
from meet to meet in
each event.
Sample Easy
TEAM Manager
Reports
Times from a single
meet showing the
improvement for each
athlete in each of
his/her events
Sample Easy TEAM Manager Reports
Improvement report
showing improvement
from the first meet of
the season to present.
Sample Easy TEAM Manager Reports
Single meet analysis showing the results and
number of best times and percentage of best times.
Sample Easy TEAM Manager Reports
Team roster
in a variety
of formats.
Sample Easy TEAM Manager Reports
Attendance
sheets in
several
formats.
EasyWare
For your Track/Field/XC/Road Race
software needs.