Transcript Scantrip and Dispatcher Webinar Presentation

ScanTrip, Dispatcher &
DocuBreeze
Larry Bastanza, Product Marketing Manager
Agenda
Intro to SEC
SEC Software Security
ScanTrip
What is it?
Main features
Why buy ScanTrip?
Advantages
Agenda
Dispatcher
What is it?
Main features
Why buy Dispatcher?
Advantages: Bates Stamp
Case study: BCBS SC
Intro to Dispatcher Pro
Agenda
DocuBreeze
What is it?
Main features
Client and Server Requirements
Why buy DocuBreeze?
Advantages
Configurations
BLI Report
BNA form
Product Strategy
Where to Find More Information
Intro to SEC
"Vision is seeing things not as they are, but as they will be"
The Systems Engineering Center (SEC), located in Windsor, CT, is an
important part of Konica Minolta's research and development activities.
SEC is charged with identifying new market opportunities and with
providing solutions for Konica Minolta's customers.
We are committed to providing our customers
with a wide range of applications to fit their
needs. ScanTrip, Dispatcher and DocuBreeze
are just the tip of the iceberg. SEC will
continue to provide our unique services to
improve and expand our ever-growing
solution base.
www.sec.kmbs.us
Intro to SEC
Members of team that created our original IP controllers
Introduced solutions into XK (Application Revolution)
Market/channel researchers
Identify and penetrate new opportunities
Support Marketing and Planning functions
Programmers/developers of:
ScanTrip, ScanTrip Admin, ScanTrip Mac, ScanTrip LINUX
Dispatcher, Dispatcher Pro
LocoLingo
Collector
DocuBreeze
And many more..
We work for YOU!
SEC Software Security
Software Security
SEC Software Security
Get software (CD / web download)
Purchase software via web or via
PCUA and obtain Purchase code
(code provided via e-mail for web
purchases or on the CD for PCUA
purchases)
Install software solution and run.
A lock code screen is presented and
you are requested to provide an
unlock code.
SEC Software Security
Register the software solution at www.sec.kmbs.us using the
purchase code and the lock code provide by the solution.
With a successful registration, the SEC web site will
display the unlock code required to unlock the software on
the PC it is registered on.
You will also be provided with an email from the SEC web
site with the unlock code information.
Please note that all software licenses issued by SEC are uniquely created for
use on only the computer they were originally installed on. Under no
circumstances are any of the licenses transferable.
ScanTrip
What is ScanTrip?
ScanTrip is an easy to use network scanning solution that enhances
the power of Konica Minolta digital multifunctional document systems
with scan-to-file functionality.
ScanTrip lets you retrieve scanned documents and images quickly
and easily from the HDDs of many Konica Minolta MFPs (scan-to-file
function) directly to their PC
The “Auto-Retrieve” function provides
added convenience by automating a
periodical check of your mailbox for
scanned documents and images to
retrieve.
Main Features of ScanTrip
Simple scanning and retrieval of scanned documents and images
from mailboxes on your Konica Minolta MFP
Convenience in knowing that the images are stored on MFP HDD
and can be retrieved whenever a user desires.
Auto-Retrieve
Periodically checks your mailbox for images and places them in a predetermined directory on your PC
Auto-Open
Automatically open your scanned image with the associated application
International Language Support
Fully supported Demo Version is available
Why Buy ScanTrip?
ScanTrip is a proven stable solution.
Nothing else to purchase. All patches and updates are
provided for FREE.
Why not use scan-to-email instead?
Scanned images can be quite large in size and some mail servers
may block the email.
No indication if the email was sent correctly.
Email to yourself, nothing arrives
Walk back to the MFP and scan-to-email again.
Inconsistent image delivery
With scan-to-email, you may get your image in 5 minutes or 5 hours
depending on the mail servers involved.
No Backup copy stored on MFP
Why Buy ScanTrip?
Why not use Scan-to-FTP instead?
Customer must install an FTP server.
Users must install FTP client software
Excessive support required
No backup copy stored on MFP
Why not use Scan-to-SMB instead?
User must have admin rights on their PC (Most do not).
Too much data entry at the MFP touch panel
- OR –
You must leave your PC information at the MFP where others have
accesses to it
No backup copy stored on MFP.
With one solution, users can scan from legacy MFPs, C350, bizhub Pro
1050 and future MFPs.
Same/similar full function GUI for Windows, LINUX and Mac.
Different flavors of ScanTrip
ScanTrip for Windows
ScanTrip for MAC v9.x
ScanTrip for MAC v10.x
ScanTrip for Linux
ScanTrip Admin
ScanTrip Compatibility
ScanTrip supports the following MFPs:
All Legacy Konica MFPs that support “scan-to-box”
capability, as well as the following:
7222/7228/7235
7255/7272
7085
7145
bizhub C350
bizhub Pro 1050
And all future Konica Minolta
MFPs that support “scan-tobox” function
How it works?
As easy as 1, 2, 3…
1. Define your scanner.
2. Select a mailbox.
3. Retrieve your files,
either manually or
automatically.
ScanTrip Advantages
Gateway to easy network scanning
Pull Scanning
Scanned images are kept on the MFP’s hard drive and pulled
to any workstation on the network
Easy to bundle as part of a sale
Dedicated PC not required
Stable, proven and accepted world-wide solution
All future updates at no additional cost!
High return on investment.
Post-Sales Support
Licensing
www.sec.kmbs.us
Technical Support/Troubleshooting
NSSG
Monday – Friday, 8 a.m. – 8 p.m. EST at
1-800-825-5664
Dispatcher
What is Dispatcher?
Dispatcher’s document task automation solution allows you to
streamline and simplify your most popular and often-used
document manipulation functions
Scan, clean, split, merge, watermark, annotate, etc.
And does it all automatically
An easy-to-use task automation application that performs routine
document routing, printing, backup and manipulation functions
Easy introduction of “document workflow” concepts to customers.
Collect
Process
Distribute
Dispatcher helps you save valuable time and money by
automating and streamlining mundane tasks, freeing you up to
concentrate on more important things.
Minimum System Requirements
Windows 98 SE, Windows NT 4, Windows 2000,
Windows XP
200 MHz Intel Pentium processor
64 Mb (128 Mb recommended) available system RAM
Web browser for registration
Network connection required
Dispatcher Main Features
Automate document scanning, cleaning and
preprocessing operations like:
AutoScan - Automatically monitor folders and Konica Minolta
document systems for new files.
“Hot Folders” - Drag files to a folder on your desktop for
processing.
Image Clean-up - Improve image quality with despeckle and
deskew capabilities
Split/Merge - Separate or combine scanned (TIFF) documents
Annotation / Bates Stamp - Stamp Documents with important
information
Dispatcher Main Features (continued)
Watermark - Overlay text or graphics onto your documents
Scanner Support - Supports Konica Minolta products like the
bizhub C350 and the bizhub PRO 1050
Backup Documents - Automatically create backup copies of
your original and processed documents
AutoPrint - Easily print documents without ever opening the
original application
AutoOpen - Automatically open the processed document with it’s
associated application
Advanced Scheduling/Batch process - Collect, process and distribute
files when you want
Dispatcher Main Features
Fully Functional demo version available
True multitasking solution with support for up to 10 “tasks” at the
same time.
Batch processor
International Language
support offered by
LocoLingo
Send to System Tray
functionality
Why Annotation / Bate Stamping?
Dispatcher’s Annotation/Bates Stamp functionality was derived
from customer requests to automate “Bates Stamping”
functionality for the Legal market.
Bates Stamp solutions range from a couple
hundred dollars to $Millions.
Most Law firms still manually stamp each document
that they received with a date and a sequential number.
Dispatcher allows the paralegal to:
Scan a document with an MFP
Clean the document
Add a Bates Stamp
Save the document to a network PC
Print the stamped copy.
All this by just scanning the documents into a mailbox on an MFP!
Why Annotation / Bate Stamping?
Dispatcher’s Annotation features provide the following Bates options:
Positioning on the page,
Add text
Add sequential numbering
Show leading zeros
Add a Date stamp
Add Confidential or Received
Add the file name
Select information dividers
Besides Legal, other market
opportunities exist where it is vital
to ensure that no documents are
missing:
Human Resources
Medical
Government
Manufacturing
Why Buy?
Dispatcher is a proven stable solution.
Nothing else to purchase. All patches and/or updates
are provided for FREE.
Inexpensive “Bates Stamping” solution
Entry level routing and imaging solution that can help
you better position PageScope Router and DocuBreeze.
Auto despeckle/deskew and automatically opens
images in application before you even get back to your
desk.
Why Buy?
Why Dispatcher instead of PS Router or DocuBreeze?
No dedicated server required
Very easy to install and use
Contains most of the everyday functionality required by most
customers
Least expensive solution
With one solution users can scan from legacy MFPs,
C350, bizhub Pro 1050 and future MFPs.
Accepted as a world-wide solution and easy to bundle
with every sale
How it Works?
Dispatcher can collect (input) files in two
ways:
Monitor a “hot folder” which can reside on a network share
drive or a desktop PC
Automatically collect from a Konica Minolta MFP mailbox
How it Works?
Apply one or more processing functions to a task
Up to 10 simultaneous tasks
Move (output) the processed file to a predetermined
folder on your desktop PC or network share drive
2 Versions of Dispatcher
Dispatcher
Workgroup focused
Dispatcher Pro (new)
IT focused. More back-office capabilities.
More tasks available – data parsing
More ways to print
Introducing
Dispatcher Pro
What is Dispatcher Pro?
Dispatcher Pro’s document task automation solution allows you to
streamline and simplify your most popular and often-used document
manipulation functions
Scan, clean, split, merge, watermark, annotate, rename, etc.
Ability to parse documents and react to content
And does it all automatically
An easy-to-use task automation application that performs routine
document routing, printing, backup and manipulation functions
Easy introduction of “document workflow” concepts to customers.
Collect
Process
Distribute
Dispatcher Pro helps you save valuable time and money by automating
and streamlining mundane tasks, freeing you up to concentrate on more
important things.
Run up to 100 tasks at once
Dispatcher Pro Main Features
Builds upon all features of Dispatcher
AutoScan – Monitor folders and Konica Minolta document
systems for new files
“Hot Folders” – Drag files to a folder
on your desktop for processing
Image Clean-up – Improve image
quality with despeckle and deskew
capabilities
Split/Merge – Separate or combine
scanned (TIFF) documents
Annotations/Bates Stamp – Stamp
documents with important information
Dispatcher Pro Main Features
Watermark – Overlay text or graphics onto your documents
Scanner Support – Supports Konica Minolta products like the
bizhub C350 and the bizhub PRO 1050
Backup Documents –
Automatically create backup copies
of your original and processed
documents
AutoPrint – Easily print documents
without ever opening the original
application
AutoOpen – Automatically open
the processed document with its
associated application
Advanced Scheduling – Collect,
process and distribute files when you want
Dispatcher Pro New Features
Increased process support: up to 100
“tasks” at the same time.
Document Parser with search and
replace, insert and customized
scripting capabilities
Custom file renaming
“Route only” feature – move without
processing files
Minimum System Requirements
Windows NT 4, Windows 2000, Windows XP
1 GHz Intel Pentium processor
512 Mb (1 Gb recommended) available system RAM
Web browser for registration
Network connection required
Case Study – Blue Cross Blue Shield SC
A Custom Solution
One of the primary needs for the high-speed production
devices in the print shop is the requirement to print out
client insurance packs that include individual policy
information along with new insurance cards. The
data files are provided by an automated system
that builds each client package based on the insurance
options that they had requested. The data files, hundreds
to thousand at a time, can either contain no insurance card
OR can include one of four card stocks as the first page and with
100 additional duplexed pages of policy information. Based on multiple information
included in each of the files, a determination needed to be made if card stock is need for
the packet and if so, which card is to be selected and printed on as the first page. The card
is printed to one of four pre-printed stocks (in pre-defined trays), the body is selected as plain
paper, and each packet, card and body, is stapled together for the finished product. To
accomplish this job, the print shop had a custom proprietary software solution created that was
required to be installed on each of the two existing 110ppm production devices from a different
vendor. The solution was tethered to each 110ppm product and required the print shop to
contact the vender and have their Engineer visit to make any minor corrections.
Case Study – Blue Cross Blue Shield SC
With the arrival of the bizhub PRO 1050 and its ability for the user to “name” the type of stock and the
drawer that it resides in, Fabian wanted to use the bizhub PRO 1050 to offload some of the client
packets from the other two devices, due to reliability issues. Because the current program was
designed only to work with the other devices, Fabian asked Konica Minolta to find a solution. Konica
Minolta’s System Engineering Center (SEC), a custom software development division of Konica Minolta
Business Solutions U.S.A, was able to provide multiple software options, consisting 3rd party solutions
and SEC’s own developed solution – Konica Minolta Dispatcher Pro.
By installing Dispatcher Pro on a PC prior to the print jobs being sent to the bizhub PRO 1050, the data
stream could be parsed, altered as needed, without any disruption to the existing process. On the day
that the Konica Minolta SEC engineer came to install Dispatcher, Fabian added an unexpected variable.
Instead of the four types of card stock that they had been using, the print shop now was required to add
a fifth card stock and, worst of all, the process and information required to identify the card stock was
100% different than anything currently existing.
“When programming changes such as this were needed with our old software, we would have had to
call in the vendor and spend significant time and money to handle the complex reprogramming,” said
Fabian. “Konica Minolta’s SEC handled the change in a single afternoon, and more importantly,
showed us how to make future changes on our own through simple logic programming. It’s
tremendously easy to customize Dispatcher.”
As an open, configurable solution, Dispatcher Pro gives the print shop the flexibility to use whatever
device they choose to complete this job. In addition, Dispatcher is also able to handle many of the print
shop’s scanning tasks such as automated scanning, despeckling and deskewing — eliminating the
need for additional software license costs.
What is DocuBreeze?
Your All-in-One Solution
What is DocuBreeze?
Distributive Document Management System (DDMS) that Integrate with current workflow and methodologies
Immediate, reliable and highly secure access to critical information when it's needed.
The acceleration of a paper-driven business process to increase productivity and profitability
Web-based architecture for maximum flexibility without need to install proprietary client software
Easy introduction of “document workflow” concepts to customers.
Collect
Process
Leverage the customer’s existing IT infrastructure
File and FTP servers
Messaging systems
Host platforms
Output and input devices
Distribute
What is DocuBreeze?
DocuBreeze helps you save valuable time and money by automating and
streamlining mundane tasks, freeing you up to concentrate on more important things.
DocuBreeze captures a wide variety of documents and associated data and
organizes them.
DocuBreeze can capture documents from any source, such as scanned,faxed, and
electronic files, including black and white, color, and common file types.
DocuBreeze allows any end user, not just a programmer or super-user to efficiently
create workflows to organize and index documents that are then stored in your
choice of public and private archives.
What is DocuBreeze?
DocuBreeze retrieves documents instantly for editing, annotating, and/or
integrating into your current business applications.
DocuBreeze also enables an organization to share or distribute documents via
LAN, WAN, Internet/intranet, e-mail, or printed copy.
DocuBreeze provides efficient knowledge sharing and document collaboration
by allowing easy retrieval, editing, annotating, and distribution of documents.
DocuBreeze Main Features
Keyword and phrase routing - Route document by
whatever word or phrase you choose
Hands-free operation - Job scheduling
DocuBreeze Main Features
Scan and deliver - Barcode routing
Effortless editing - Powerful OCR
DocuBreeze Main Features
Instant document access - Document
archive
No PC required - K-task
with your MFP
DocuBreeze Main Features
Advanced file processing capabilities to include:
Moving and copying files from any source to any destination
Performing OCR (Optical Character Recognition) on scanned
documents
Bar-code routing, indexing as well as archiving files
Scaling, resizing and splitting image files
DocuBreeze Main Features
Advanced file processing capabilities to include:
Annotations (Bates stamping)
Keyword routing
Web-based archive with public and private volumes
with rights management
Document collaboration
Job ticketing
Multi type file index
DocuBreeze Main Features
Your All-in-One Solution
With DocuBreeze, nothing could be easier to
SIMPLIFY your document management needs?
Client and Server
Client operation
Windows, Mac, Linux and Unix PC with web browser
installed and an internet connection
Internet Explorer 5.5, Netscape 4.7, Mozilla 5, Safari or
Firefox
Server Hardware
KMBS recommends and provides Dell servers for
DocuBreeze
KMBS will certify client’s hardware server for a fee.
Red Hat and/or SuSE Linux provided as OS
Why Buy?
DocuBreeze is a proven solution.
Inexpensive All-In-One solution
Scales to the enterprise as your business grows
Full web based solution reduces IT support burden
1000 active users included
True multi-tasking system
Automated Batch processing works to increase
business efficiency
Advantage?
Why DocuBreeze instead of competitors’ products?
No client application required
Arrives customized to your environment
Support legacy, current and future MFPs
Provides most needed features (barcode, archive, etc.)
Supported by NSSG and backed by KMBS
Differentiating product for competitive MFP sales
Features based on direct customer demand
Least expensive solution
Both Pull and Push scanning are supported
Easy to use GUI
DocuBreeze Configurations
DocuBreeze Retail Structure:
DocuBreeze Standard Edition (SE) (single server):
Includes:
1000 concurrent users
True multi-thread processing (concurrent processes)
Image processing (no annotation)
Collection from 2 MFPs
Distribution to MFPs
Distribution to Windows servers
DocuBreeze Advanced Edition (single server):
Includes:
1000 concurrent users
True multi-thread processing (concurrent processes)
Image processing (all functions)
Collection from 2 MFPs
Collection from Windows servers
Distribution to MFPs
Distribution to FTP
Distribution to file servers (all types)
DocuBreeze Premier Edition (single server):
Includes:
1000 concurrent users
True multi-thread processing (concurrent processes)
Image processing
Bar Code routing
Collection from All Types (includes 10 MFPs)Distribution to All Types
Archive/Retrieval with index search
BLI Report
“Increases productivity and profitability”
“BLI is impressed … companies should consider DocuBreeze”
DocuBreeze
BNA Form
Identify customers’ business
needs to provide the right solution
Product Strategy
F
e
a
t
u
r
e
s
Document
Management
DocuBreeze
DocuBreeze
Unity Desktop / Professional
PS Router
Dispatcher
PS WorkWare
Routing /
Distribution
ScanTrip
$$$
Where to Find More Information
Visit the DocuBreeze website at
www.docubreeze.com
For information about DocuBreeze or
any of the solutions shown here, visit
the SEC website at
www.sec.kmbs.us
Thank you!