Transcript Presentation by Mari Matsumoto

Efficiency ‫ ׀‬Transparency ‫ ׀‬Accountability
Multi-Donor Trust Fund Office
Workshop on MDG-F Joint
Programmes
23-25 March 2009
Casablanca, Morocco
www.undp.org/mdtf
Efficiency ‫ ׀‬Transparency ‫ ׀‬Accountability
Role of MDTF Office as Administrative
Agent
 Sign
MOU with UN organizations
 Receive
allocation decisions from MDG-F Secretariat
 Provide
quality assurance for conformity with UNDG
standards
 Transfer
funds upon receipt of signed documents
 Receive
and consolidate reports (Quarterly/Annual)
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Efficiency ‫ ׀‬Transparency ‫ ׀‬Accountability
UNDG Pass-through fund management
Source: Guidance Note on Joint Programming, UNDG
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Efficiency ‫ ׀‬Transparency ‫ ׀‬Accountability
Role of MDTF Office as Administrative
Agent—Quality Assurance
Formulation stage:
•
•
Issue MDG-F Operational Guidance Note
Ensure conformity with UNDG standards:
•
•
Pre-approval consultation
Post approval memo from Executive Coordinator
Implementation stage:
•
Check budgets and compliance with memo prior to
releasing funds
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Efficiency ‫ ׀‬Transparency ‫ ׀‬Accountability
Revised Joint Programme Document
template and harmonised budget categories
Rationale:
•
Replace individual UN org programming documents
•
Produce financial reports using harmonized budget
categories for consolidation and analysis purposes
•
Emphasize UNDG common country programming
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Efficiency ‫ ׀‬Transparency ‫ ׀‬Accountability
UNDG Harmonized Budget Categories
1.1 Supplies, commodities, equipment and transport
1.2 Personnel (staff, consultants, travel and training)
1.3 Training of counterparts
1.4 Contracts
1.5 Other Direct Costs
Total Direct Costs
2.0 UN Agency Indirect Cost (7%)
Grand Total
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Efficiency ‫ ׀‬Transparency ‫ ׀‬Accountability
Cover Page
linkages to UNDAF
• budget per Results Framework
•
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Summary of Results framework
Efficiency ‫ ׀‬Transparency ‫ ׀‬Accountability
2. It is important that only ONE
Agency be listed next to each output.
UNDAF Outcome 2: By 2010, livelihoods and food security among most vulnerableItgroups
are improved
highly affected locations
is essential
toinensure
Joint Programme Outcome 3: Food security and incomes for women, youth and
other vulnerable groups
are sustainably
accountability.
Reference
to theimproved.
UN
Indicators: 3.1 Proportion of households living in relative poverty and extreme poverty (MDG1);
Baseline
2003/4: programme
35 % ; Target 2012
agency’s
country
or 41%
3.2 Yield of subsistence crops Kg per hectare e.g. Caprivi maize Baseline (2003/4): 600 , Target 2010: 790.
priority should be listed here
3.3 # of animals which are marketed in northern communal areas e.g. cattle. Baseline (2003/4) 17.776 ; Target 2010:
JP Outputs
(Give corresponding
indicators and baselines)
3.1 Food availability,
access and utilization
improved through
appropriate farming
systems
Indicators:
Yield of subsistence crops
Kg per hectare Baseline
(2003/4): 600 , Target
SMART Outputs and
Responsible
UN Organization
Reference to
Agency priority
or Country
Programme
Implementing Partner
15 Junior farm schools
reach 450 youth (150
boys and girls, each) by
2010
UNICEF
MOE
15 Senior farm schools
reach 450 households
(disaggr.) by 2010
FAO
CBS-NPC, Annual Agricultural Survey
Indicative activities for each Output
1. Establish and scale up Junior Farmer
Field and life skills in-school curriculum
in targeted areas, for vulnerable
children
Resource allocation and indicative time
frame*
Y1
Y2
Y3
TOTAL
1000
4000
500
5500
300
4000
9000
13300
1000
2000
9700
12700
700
400
5000
6000
MAWF
2. Establish Senior (above 18 yrs)
Farmers Field and Life Skills ‘schools’ in
conservation agriculture, based on needs
assessments, including female headed
households & SAN, PLWHA & TB support
groups, with a range of agricultural
2010: 790.
# ofThese
animalsOUTPUTS
which are should
1.
marketed in northern
be
SMART (Specific,
communal areas e.g.
Measurable,
Achievable,
cattle
Realistic and Time related)
and would be a sub-set300
of households
engaged in improved
the JP outputs in the agric. Practices by 2010
previous column.
4. Be sure to insert a
column for TOTAL
3. As in previous
column only ONE
Implementing
Partner should be
4. Support agricultural practices in peri
in each line.
and urban communities e.g micro
inputs. (Baseline 86% women)
FAO
MAWF
gardening
300 households taking
up new technology by
2010
UNICEF
150 households
benefiting from
aquaculture by 2010
UNDP
MOH
MFMR
5. Conduct training on small scale
appropriate technologies to improve
nutrition
6. Provide support to community
aquaculture activities
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Efficiency ‫ ׀‬Transparency ‫ ׀‬Accountability
Annual Work Plan
List actual Activities,
NOT budget
descriptions
List only ONE UNAgency. If responsible
Party is not yet
known, can list TBA
Key Activities
Timeframe
UN
Agency
2007
Annual Targets
Q
1
Development and printing of a
training manual
Output 1
Q
2
Q
3
Resp
onsib
le
Party
Q
4
UNAID
S
ANAF
Planned Budget
Source
of
Funds
MGD-F
Improved knowledge and skills of officials and technical
staff of the line ministries, district community authorities in
Yerevan, 10 governor offices and 100 communities in the
regions of Armenia to integrate HIV/AIDS activities into
community development plans and to implement the
activities that are rights-based, participatory, and promote
access to HIV/AIDS information and services
Target:
1.
2.
-By October 2005, 520 national, regional and
local Government officials and technical staff
will have passed training and skills building
courses
95% of course participants will have indicated
substantial improvement in their knowledge and
skills in the areas covered by the courses
(based on the pre- and post evaluation of the
participants)
Budget Description
Total
Amount
1.1Supplies/ commodities/
equipment/transport
20,000
1.2 Personnel
60,000
1.3 Training of
counterparts
40,000
50,000
1.4Contracts
1.5 Other Direct Costs
5,000
12,250
2.0 UN Agency Indirect
Cost
Identification of the government
officials at the national regional
and community levels in Yerevan
and the regions of Armenia who
are eligible for the knowledge and
skills building training courses
UNFPA
MOH
MGD-F
1.1 Supplies/
commodities/
equipment/transport
1.2 Personnel
1.3 Training of
counterparts
1.4Contracts
1.5 Other Direct Costs
2.0 UN Agency Indirect
Cost
5,000
20,000
10,000
10,000
2,000
3,290
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Efficiency ‫ ׀‬Transparency ‫ ׀‬Accountability
Management Arrangements
(see operational guidance note)
-Composition
-
Role and function of NSC
-Composition
-
of NSC
of PMC
Role and function of PMC
-Role
of RC
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Efficiency ‫ ׀‬Transparency ‫ ׀‬Accountability
Fund Management Arrangements
-Fund
Management—refers to funding from AA
to participating UN orgs
-Cash
Management refers to transfers—refers
to funding from participating UN orgs to
national partners:
-
Harmonized approach to cash transfer
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Efficiency ‫ ׀‬Transparency ‫ ׀‬Accountability
Signing the joint programme document
Please make sure all of Mr. Jenks and Mr.
Aklilu’s comments have been incorporated
PRIOR to signature.
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Efficiency ‫ ׀‬Transparency ‫ ׀‬Accountability
Fund transfer request form
-From
the AWP and Results framework
summary table……
……..to the fund transfer form
Please check consistency!
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Efficiency ‫ ׀‬Transparency ‫ ׀‬Accountability
Summary table at end of SRF and AWP
Participating UN
Organization
(PUNO) 1
PUNO 2 Total
1.1 Supplies, commodities, equipment
and transport
1.2 Personnel (staff, consultants, travel
and training
1.3 Training of counterparts
1.4 Contracts
1.5 Other Direct Costs
Total Direct Costs
2.0 UN Agency Indirect Cost (7%)
Grand Total
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Efficiency ‫ ׀‬Transparency ‫ ׀‬Accountability
Quarterly updates
Portal page
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Efficiency ‫ ׀‬Transparency ‫ ׀‬Accountability
Reporting
Report Name
Coordinating
Author
/Consolidator
Dead-Line
Approv. (rep period:
Auth.
1 Jan - 31
Dec)
Consolidated Joint
Programme Progress Report
(including AA Management
Brief, JP Narrative Report and
Financial Reports)
MDTF Office
Narrative Joint Programme
Report
Part. UN Orgs
jointly at Country PMC
Level
Financial Progress Reports
Financial
Participating UN
Officer/
Organizations HQ
30 April
Comptrol
Level
ler
MDTF
Executive 31 May
Coord.
31 March
Required
Language
AA
Management
Brief in
English
Working
Language of
CO
English
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Efficiency ‫ ׀‬Transparency ‫ ׀‬Accountability
Annual Reporting
Follows UNDG Standard Progress report
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