Transcript Document

Oklahoma Department of
Transportation
Susan McClune
Regulatory Services
Doing Business with ODOT
• Construction – highway projects
• Preconstruction – engineering design
• Procurement - purchasing
Construction
• Projects are advertised and are subject to
the competitive bidding act. Bidders must
be prequalified to bid as prime contractors
by the Office Engineer Division. Bids are
opened once a month, usually every third
Thursday. Contract awards are made by
the Oklahoma Transportation Commission
at the scheduled meetings, usually the first
Monday of each month
Construction
• Prime contractors may subcontract up to
50% of their work to subcontractors, who
are not required to be prequalified. Subs
bid directly to the prime bidder (plan
holder). Prime contractor also use the
services of material suppliers,
manufacturers, trucking firms, and
construction staking firms.
Construction
• Highway projects are both federallyassisted and state-aid funded.
• Types:
– Bridge rehabilitation and replacement
– Surface Transportation
– Interstate Maintenance
– Enhancement
Project Areas of Work
• The areas of work performed on highway
projects include:
• Grade & Drain – clearing & grubbing,
excavation, grading, and embankment
• Erosion & Sediment Control – temporary
sediment control, solid slab sodding, etc.
• Bases – aggregate bases, sub base, etc.
• Trucking – dirt, aggregates, asphalt.
Project Areas of Work
• Surfaces – asphalt and concrete paving
• Structures – bridges
• Incidental construction – guardrail,
fencing, curb & gutter, sidewalks, etc.
• Material Suppliers of products used in the
construction of highway projects
• Construction staking
• Traffic Control – lighting, signs, striping,
delineators, construction traffic control
ODOT’s Website
• Contracts and Proposals – information
includes:
• Notice to Contractors – information regarding
upcoming bid openings, including pay items
• Plan Holders List – which prequalified
contractors have taken out plans on each project
• Prequalified Contractors List
• Bid Letting Reports
• Bid Opening Calendar
• http://www.okladot.state.ok.us
Preconstruction
• Engineering design – roadway, bridges,
hydraulics/hydrology, geotechnical
• Survey – professional land surveyors
• Construction Management
• Right-of-Way Services Providers
• Bridge Inspection
• Environmental Studies
Preconstruction
• Qualification based selection process. A
firm must be registered with ODOT’s
Project Management Division in order to
receive solicitations. Professional services
consultants may also work with prime
consultants as sub consultants.
Information regarding solicitations is
available on ODOT’s website.
• http://www.okladaot.state.ok.us
Preconstruction
• Right-of-Way Division is responsible for selecting service
providers in the areas of: Turnkey Firms, Project
Managers, Mapping, Title Investigation, Appraisal,
Appraisal Review, Negotiation, Relocation, Demolition,
and Utility Relocation Coordination.
• A prequalification application must be completed and
submitted for approval. Once approved, the firm is
placed on the ROW Division’s approved service provider
list. ROW will send out Requests for Proposals only to
those providers on their list.
Preconstruction
• The Project Management Division is responsible for the
consultant selection process. Solicitations for services
include: Survey, Roadway Design, Bridge Design,
Construction Management, Environmental, Bridge
Inspection, Geo-tech, and Hydrology. A Professional
Services Information form must be completed in order to
receive solicitations. Once the need has been
determined and the scope of work developed, a
Solicitation of Interest (SOI) is issued electronically to
those on the approved list. A Letter of Interest is the
consultant’s response to an SOI. This response must
include:
SOI
• Letter of Interest with reference to the specific solicitation
• Proposed table of organization of the project team
identifying the project principal, the project manager, key
staff, and sub consultants
• Information that is common to each contract
• The statement of qualifications (CAP255)
This is a qualifications based selection process.
Information about these solicitations may be found on
Project Management’s website at:
http://www.okladot.state.ok.us/projmgmt/contracts.consul
tanthomepage.htm
Procurement
• Purchasing of goods the Agency uses is
governed by the Central Purchasing Act
and Central Purchasing Rules
• Most purchases in excess of $25,000 are
sent to the Department of Central
Purchasing (DCS) for competitive bids
• A firm must be registered with DCS in
order to receive solicitations
Purchasing Limits
• Department of Transportation Purchasing $0 - $25,000
• Department of Central Services
$25,000 and above
DCS’ Website:
http://www.ok.gov/DCS/