Transcript MICROSOFT WORD 2007

MICROSOFT WORD 2007
INTERMEDIATE/ADVANCED
CREATE A NEW STYLE
BASED ON A SELECTED TEXT
• HOME tab > STYLES group dialog
launcher
> at the bottom of the
dialogue box, click on the NEW STYLE button
• give the style a name
• In the STYLE TYPE drop-down box, select
• Paragraph or Character, etc.
> Click on the
OK button
NEW STYLE button
CREATE A NEW CHARACTER STYLE BASED ON A
SELECTED TEXT AND THE “EMPHASIS” STYLE
• HOME tab > STYLES group dialog launcher > in the list of
styles, hover your mouse over a style i.e. “Emphasis” until
an arrow appears
Click on the arrow and select
UPDATE EMPHASIS TO MATCH
SELECTION
SAVE SELECTED TEXT THAT CAN BE
AUTOMATICALLY INSERTED INTO ANY
DOCUMENT, IN THE "QUICK PARTS" GALLERY
• INSERT tab > TEXT group > QUICK PARTS
button- -drop-down arrow > SAVE SELECTION TO
QUICK PART GALLERY >
» Give the “selection” a name
» Choose a “gallery” to save to
» Then select the “folder” you
Want to save it to > OK
USE QUICK PARTS TO AUTOMATICALLY
ADD THE BUILDING BLOCK
"BACKGROUND" TO A LETTER
• INSERT > QUICK PARTS > BUILDING
BLOCKS ORGANIZER
• Select: BACKGROUND at the top of the list
INSERT TEXT FROM ANOTHER DOCUMENT
WITHOUT CREATING A SUBDOCUMENT
• INSERT tab > TEXT group > OBJECT button
drop-down arrow > TEXT FROM FILE >
• Navigate to where the file is, and then doubleclick on the filename
MASTER
DOCUMENT/SUBDOCUMENT
• A “MASTER DOCUMENT” is a Word doc that
contains links to 2 or more related documents called:
“SUBDOCUMENTS”
• You create a “MASTER DOCUMENT” to organize &
format long documents like:
»Reports
»Books
»Into manageable subdocuments
»Each of which you can open & edit
directly from the Master Document
MASTER DOCUMENTS/ SUBDOCUMENTS
Specify that the selected text will be a
subdocument of this master document
» OUTLINE button on Taskbar at bottom
» MASTER DOCUMENT group > SHOW
DOCUMENT button
»
CREATE button
Move the selected sub-document to the bottom of the master
document
drag the "SUBDOCUMENT" icon (beside the sub-document word
to the end of the sub-document list
Document Map
• A way to quickly navigate your document
– View tab, Show/Hide group, add check to
Document Map checkbox
– Double click on any item in the Document Map to
go to that location
BOOKMARKS
• Mark the current insertion point so that you can
move to this part of the document using the
Go To command.
INSERT tab > LINKS group > BOOKMARK button
Key in a name for the bookmark > ADD button
DISPLAY A LIST OF PROGRAMS (MICROSOFT
EQUATION, ETC.) USED TO CREATE OBJECTS
• INSERT tab > TEXT group > OBJECT button drop-down
arrow > OBJECT
• Insert Microsoft Graph Chart
• INSERT tab > TEXT group > OBJECT button drop-down
arrow > OBJECT > MICROSOFT GRAPH CHART
•
CHECK THE CURRENT DOCUMENT FOR
FEATURES THAT ARE NOT SUPPORTED BY
EARLIER VERSION OF WORD.
• OFFICE button >
PREPARE >
RUN COMPATIBILITY
CHECKER
ADD A HIDDEN NOTE THAT RELATES
TO THE SELECTED TEXT
• REVIEW tab > COMMENTS group > NEW
COMMENT button
CHANGE A CHART TO A
STANDARD 3-D PIE CHART.
• Right-mouse click the chart > CHANGE
SERIES CHART TYPE > select the PIE link >
• Select the:
• PIE in 3-D chart
LABELS
• Create a new document containing a full page of LABELS with
just ONE address . Use the address from the Contacts address
book. Do NOT print the labels.
• MAILINGS tab > CREATE group > LABELS button > click on the
INSERT ADDRESS icon
at the top of the dialog box,
you want to send the label to
select the recipient
• in the middle of the dialog box, select:
•  FULL PAGE OF THE SAME LABEL
» DO NOT SELECT THE PRINT button at the
bottom , instead, select:
NEW DOCUMENT button
ENVELOPES
• SPECIFY A FONT FOR THE DELIVERY ADDRESS FOR
ENVELOPES
• MAILINGS tab > CREATE group > ENVELOPES button >
OPTIONSbutton at the bottom > ENVELOPE OPTIONS tab >
in the middle of the dialog box: DELIVERY ADDRESS > click
on the FONT button > change to the desired font > OK
COMPARE AND
MERGE DOCUMENTS
•REVIEW tab > COMPARE group
COMPARE button > select:
COMPARE > verify that the current
Document is in the ORIGINAL DOCUMENT textbox > in the
REVISED DOCUMENT drop-down list, select: the document
from the list or: BROWSE to where the file is located
OK > OK
–Simultaneously accept all revisions that have been made
by reviewers to this document.
»CHANGES group > ACCEPT button >
»ACCEPT ALL CHANGES IS DOCUMENT
MAIL MERGE
• produces merged “Form Letters”
• MAILINGS tab > START MAIL MERGE group > START
MAIL MERGE button
• Specify the data source
– MAILINGS tab > START MAIL MERGE group > START MAIL
MERGE button SELECT RECIPIENTS button >
– BROWSE to where the file with the names/address is located
– May also type a new list, click Add Entry for each new person
– Columns may be renamed by clicking Customize Columns
MAIL MERGE cont
• To add a mail merge field:
– Click on the MORE ITEM link on the Mail Merge task pane
– Select the field you want from the list > INSERT button
• Filter Recipients
– Mailings tab, Edit Recipient List, click the Filter
link in the lower section of the dialogue
– In the new dialogue that opens choose a Field,
a Comparison type, and a Compare To value,
click OK, OK to apply the filter
– Only records matching the filter will be merged
Mail Merge
• To add a Fill-in field
– Mailings tab, Write and Insert Fields group, Rules
button, choose Fill-in
– The Fill-in dialogue appears, enter text that will
prompt the user to enter the required information
– Click OK, OK
– Nothing will appear to happen until the document is
merged, when the prompt will appear
– Ensure that you have correct spacing and
punctuation around the Fill-in field
A CURRENT MAIL MERGE
LETTER TO A PRINTER
• COMPLETE THE MERGE link at the bottom
of the wizard > MERGE category > PRINT
link > select ALL or specify which letters you
wish to print > OK
FOOTNOTES
• REFERENCE tab > FOOTNOTES group > INSERT
FOOTNOTE button
• If you want to create a CROSS REFERENCE TO A
FOOTNOTE:
– REFERENCES tab > CAPTIONS group > CROSS
REFERENCE button:
• Select a REFERENCE TYPE
» i.e. “Footnote”
» INSERT REFERENCE TO
» At the bottom of the
Dialog box, select the
Specific footnote you want to reference to >INSERT
TABLE OF CONTENTS
• REFERENCES tab > TABLE OF CONTENTS button >
scroll down to: INSERT TABLE OF CONTENTS > at the
bottom in the: GENERAL > FORMATS drop-down list,
select a style i.e. “Classic”
SPECIFY THAT SELECTED TEXT WILL
APPEAR IN AN INDEX
• An index lists the terms and topics that are discussed in a
document, along with the pages that they appear
• REFERENCES tab > INDEX group > click MARK ENTRY
• Click on the MARK button > CLOSE button
• Word adds a special XE (Index Entry) field that includes the
marked main entry and any cross-reference information that
you choose to include.
PASSWORD PROTECT A DOCUMENT
• REVIEW tab > PROTECT DOCUMENT drop-down arrow (at
right margin) > RESTRICT FORMATTING and EDITING >
• Select the checkbox beside:
 Allow only this type of editing in the
Document > in the drop-down list,
Select: i.e. TRACKED CHANGES >
Yes, start enforcing protection button >
Key in your password, twice > OK