Data Capture Capabilities

Our Experience in Data Capture

 Data capture from paper questionnaires using our proprietary software technology.

 We provide complete service from mailroom and scanning the questionnaires to providing clean edited data as per your requirement  Volume of Questionnaires Processed (2012): 17 million  Types of Questionnaires Processed (2012): over 2000  Our Clients are among the top 5 Market Research companies worldwide

i-mark

©  Built by a team that participated in inventing imaging and Image Processing (at Wang Labs).  Architecture by our Chairman Dr. Lalit S. Kanodia, (Ph.D., MIT., USA.), a member of the Team that developed MULTICS (fore-runner of UNIX), & Founder CEO of TCS.  Optical Line Recognition  Artificial Intelligence, Fuzzy Logic  Topography Analytics  Pattern Recognition (Templates) ©  Auto Learning  Validation / Business Rules  Automatic Image Enhancement

How does it work

 There are 6 algorithms developed in-house by Datamatics to capture OMR  These algorithms achieve very high accuracy (up to 99.9%) in OMR processing  Each algorithm recognizes each box as one of the following • Y (Yes) – OMR Boxes that are ticked (shown in Green color) • N (No) – OMR Boxes that are not ticked (shown in Grey color) • S (Suspect) – OMR Boxes which cannot be predicted by OMR methods (shown in Red color) • C (Cancellation) – OMR Boxes which are ticked & then cancelled (shown in Red color)

Batch OMR

OMR Group QC

Quality Check is done on OMR Data captured. OMR boxes are grouped together-Yes, No and Suspect.

Precise Box Location

Each box is accurately located and ascertained if ticked or not

Know the tool…

Snapshot of data points captured to run the complex algorithms

Image Bursting

Snapshot of data points captured to run the complex algorithms

Conversion…

Converting the final output in the format desired by the client such as :  Flat ASCII  Quantum ASCII  Column Binary – IBM card layouts  Microsoft Excel – CSV, tab delimited  Microsoft Access  DBF  Crystal report,  SGML, HTML, XML, RTF, PDF

Salient Features-OSS

 Built in house by Process Reengineering Team  Optical Mark Recognition used  WYSIWYG – What you see is what you get.

 Entry of Close and Open ended questions has been integrated  Capture of close ended question though click and capture  Open ended questions are keyed as seen on the Questionnaire  Definition of ROI (region of Interest) is a prerequisite  Guided Data Entry. Fields automatically gets located on the questionnaire  Start and End time for a unit processed gets recorded in the output file.

 Basic Validations can be defined in the script file.

Glimpse of the OSS front end

OSS screen for Close ended

OSS screen for Open Ended

i-Mask: Salient Features

 Intelligent field location and auto-masking  PDF and TIFF compatible  Better accuracy and minimal manual intervention  Displays field level accuracy  Complete verification Vs suspect verification  Maintains referential integrity  Image enhancement  User friendly interface  Secure PDF or TIFF output  Easily configurable for custom obfuscation

Document with Confidential information

After using I-Mask

Masking Confidential information using I-Mask

Key Differentiators

 Locates personal information  No templates to be created  Redacts/masks the personal information  Creates document again minus confidential information

i-Classify

 Organizations generally scan documents without segregating them.

 Post scanning the images need to be sorted or classified. i-Classify can automatically accomplish this.

 i-Classify saves time and costs in pre-batching for scanning.



Standard Workflow

Single Key / Double Key / Validation  Document splitting  Dashboard & alerts  Quality Mechanism

Standard Workflow

Workflow System - Scrutiny

Production Workflow – Single Key Production Workflow – Double Key

Data Capture QC (Validations) Conversion FQC Accuracy below SLA 2% SQC Accuracy above SLA Delivery Batch not to be Delivered. Sent for rework Data Capture 1 Data Capture 2 Compare QC (Validations) Conversion FQC Accuracy below SLA 2% SQC Accuracy above SLA Delivery Batch not to be Delivered. Sent for rework

Full Form QC

The entire page can be shown if required.

Final QC

Ruby script FQC program  Final Quality Check (FQC) is run on the converted (txt) file, unlike in Quality checks where the validations are performed on the data captured prior to conversion.

 FQC checks the data in case of erroneous conversion by the conversion program.

 FQC is run on every single record prior to the final delivery.

 FQC is a Ruby-based program wherein validations are scripted for all the questions of the survey based on the editing instructions. Each individual question is also checked for their respective column positions.

Quality Assurance

 First level quality benchmark @ 98% character level  Second level quality benchmark @ 99.5 % character level  2% Statistical Quality Checks (SQC) –  SQC will involve checking the randomly selected Forms (2 %). The forms will be selected by the project Manager /Project supervisor.

 This will ensure random selection and maintain integrity of the process.

 The forms selected for SQC will be checked field-by-field, character-by-character and all errors will be recorded in an Excel file. This report will have details of errors made and correct value to be captured.

Servicing Structure

Client Accolades

Received several accolades from client. Few are… Really appreciate your support and team efforts for making data delivery possible yesterday in limited span of time…` I am glad to inform that we were successfully able to deliver both projects as per our commitment and the expectation. This could have never been possible without your support and hard work.

I would like to take this opportunity to appreciate all your efforts in making this possible. I know, you all guys have stretched beyond your normal capacity to meet these two very important studies along with other studies, which is commendable. This wouldn’t have been possible without your support. It is really excellent job done by Datamatics to turn this around in so quick time.

Value Added Services

We provide value added services such as  Data audit  Data comparison  Online Data Entry  Customized reports (as per requirement)  Customized tools

Other Auxiliary Services

Scanning  Scan hardcopy documents & provide scanned documents in different formats such Single page Tiff Image, multi-page Tiff Image, PDF, RTF, TXT, Searchable PDF, JPEG etc.

Some of Our Clientele…

Thank

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