Transcript Document
2014 Eastern Area Leadership Forum "Leveraging the Treasure of Leadership” Financial Secretary & Treasurer • • • • • Roles that inspire confidence and accountability with membership It is important that the membership is provided with accurate, reliable and relevant information Proficiency in preparation of financial reports is a must Requires a time commitment Responsibilities and qualifications should be stated in chapter bylaws 2014 Eastern Area Leadership Forum "Leveraging the Treasure of Leadership” Financial Secretary • • • • • • Receives all monies and provides receipts Turns funds over to Treasurer, with appropriate report, indicating source of funds Maintains a record of individual member obligations and keeps member informed Provides chapter with a monthly financial report, in addition to year end report Submits books/records for purposes of audit/review and ensures transfer of all required records to new Financial Secretary Serves as a member of the Finance Committee and must be bonded. 2014 Eastern Area Leadership Forum "Leveraging the Treasure of Leadership” • • • • • • • • Treasurer Responsible for the deposit of all funds, after verification of receipt from Financial Secretary Reports the record of monies disbursed; all checks written must utilize a voucher system Reconciles monthly bank statements Provides a complete financial report at each Executive Board and chapter meeting Presents a year-end report to chapter of all financial operations Submits all necessary books/records for audit/review Ensures transition of all required records to new Treasurer Chairs the Finance Committee and must be bonded 2014 Eastern Area Leadership Forum "Leveraging the Treasure of Leadership” Financial Secretary • • • • Receives monies for Area Summits and Area Conferences Reconcile funds received and submits to Treasurer for deposit Serves as a member of Executive Committee and Finance Committee and works closely with Treasurer as required Is appointed by the Area Director and is bonded 2014 Eastern Area Leadership Forum "Leveraging the Treasure of Leadership” Treasurer • • • • • • • Receives and deposits all funds from Financial Secretary and National allotment funds Pays all approved expenses Compile and maintain accurate accounting of receipts and disbursements of funds; provides a monthly financial report to Executive Committee Prepare, in conjunction with Finance Committee, Area budget that is presented for voting by delegates during Area Conference Submit audited financial statements to delegates during Area Conference Ensure annual audit is completed; submission of 990 is completed and bonding insurance paid Chair Finance Committee and must be bonded 2014 Eastern Area Leadership Forum "Leveraging the Treasure of Leadership” • • • • • • Detail Oriented Proficient/knowledgeable in accounting procedures; reading of financial statements Non-profit board experience can be a plus Knowledgeable in use of Word, Excel, online financial accounting software Be an active member Be willing to work and commit to the TIME required to do the job 2014 Eastern Area Leadership Forum "Leveraging the Treasure of Leadership” WHAT DOES IT REALLY MEAN TO BE THE FIDUCIARY AGENT? 2014 Eastern Area Leadership Forum "Leveraging the Treasure of Leadership” • • • • Being able to attend Board meetings, Chapter meetings, conference calls, Finance/Budget meetings Not just depositing funds and writing checks Preparing reports/budgets/maintaining multiple bank accounts Making tough decisions and being objective 2014 Eastern Area Leadership Forum "Leveraging the Treasure of Leadership” • • • • • • • • Know yourself Communication Listen Be proficient Be responsible Empower others Inspire a shared vision Lead from the Heart 2014 Eastern Area Leadership Forum "Leveraging the Treasure of Leadership” • Involves education, conversation and training • Succession planning • Effective leaders have Passion, are Prepared and Persistent 2014 Eastern Area Leadership Forum "Leveraging the Treasure of Leadership”