Transcript Articulation Task Force (ATF) Chair Training

Articulation Task Force
(ATF)
Chair and Member Orientation
Institution Name
2009-2010
Overview of the Arizona Transfer Articulation
Support System (ATASS) – Goals of the ATF
Implement the Arizona Transfer Model to ensure that community
college students may transfer to Arizona public universities without
loss of credit toward a baccalaureate degree
Anticipate and/or resolve transfer issues
Cooperatively exchange articulation information
Engage in statewide program and curriculum development and
revision discussions
Discuss potential program partnerships and agreements
Build and maintain collaborative relationships in support of these
goals
Overview of the Arizona Transfer Articulation
Support System (ATASS)
Role of the Articulation Facilitator (Ann Huber)
– Staff support for APASC
– Chair statewide Quality/Budget Team
– Liaison to discipline-specific and non-discipline specific ATFs
Role of the ATASS Business Analyst (Mike Hensley)
– Liaison between operational committees and technical staff
statewide
– ATASS website
– CEG coordinator
Statewide Committees
Arizona Transfer
Transfer Articulation
Articulation
Arizona
Support System
System Committees
Committees
Support
Membership
Membership
Arizona Board
Board of
of Regents
Regents
Arizona
Arizona Community
Community
Arizona
College Association
Association
College
Joint Conference
Conference Committee
Committee
Joint
University Regents
Regents
33 University
University President
President
11 University
Community College
College Trustees
Trustees
22 Community
Community College
College Presidents
Presidents
22 Community
Academic Program
Program Articulation
Articulation Steering
Steering Committee
Committee
Academic
(APASC)
(APASC)
University Representatives
Representatives
44 University
Community College
College Representatives
Representatives (Maricopa,
(Maricopa,
44 Community
Pima, 22 Rural)
Rural)
Pima,
Arizona Board
Board of
of Regents
Regents staff
staff Representative
Representative
11 Arizona
Community College
College At-large
At-large Representative
Representative
11 Community
Arizona Transfer
Transfer
Arizona
Articulation Committee
Committee
Articulation
(ATAC)
(ATAC)
Representative from
from each
each
11 Representative
University and
and Community
Community
University
College
District
College District
Discipline
Discipline
Specific ATFs
ATFs
Specific
(38)
(38)
Faculty
Faculty
Representatives
Representatives
from institutions
institutions
from
offering programs
programs
offering
in that
that discipline
discipline
in
Statewide Quality
Quality Team
Team
Statewide
Articulation Facilitator
Facilitator
Articulation
ATASS Business
Business Analyst
Analyst
ATASS
CAS Technical
Technical Analysts
Analysts
22 CAS
ASSIST Technical
Technical Analysts
Analysts
22 ASSIST
Project Managers
Managers for
for CAS
CAS &
&
Project
ASSIST
ASSIST
APASC ABOR
ABOR staff
staff Representative
Representative
APASC
APASC Community
Community College
College AtAtAPASC
large
Representative
large Representative
CAS Users
Users Groups
Groups
CAS
Admissions &
& Records
Records
Admissions
ATF
ATF
Members represent
represent
Members
admissions, registrar
registrar and
and
admissions,
records
offices
at each
each of
of
records offices at
the public
public post-secondary
post-secondary
the
institutions
institutions
ASSIST Steering
Steering and
and Technical
Technical Committees
Committees
ASSIST
General Education
Education
General
Articulation Task
Task
Articulation
Force (GEATF)
(GEATF)
Force
Representative
11 Representative
from each
each University
University
from
and
Community
and Community
College
College
Academic Advising
Advising
Academic
Articulation Task
Task Force
Force
Articulation
(AAATF) and
and Transfer
Transfer
(AAATF)
Student
Ombudspersons
Student Ombudspersons
(TSOs)
(TSOs)
Representative from
from
11 Representative
each University
University and
and
each
Community College
College
Community
APASC
The Academic Program Articulation Steering Committee
(APASC) is the central committee which:
(1) receives all of the curriculum and transfer support
changes from the various committees;
(2) reviews these changes; and
(3) when appropriate, endorses these changes in the
transfer model/system.
APASC membership is comprised of four university vice
provosts (or their designees) and an ABOR staff member and
four community college chief academic officers (or their
designees) and one at-large member.
APASC Voting Members 2009-10
University Members:
Comm. College Members:
Dr. David Young, Sr.* (ASU)
Dr. Jeanne Swarthout (NPC)*
Dr. Patricia Moore (Univ. Rotating) Dr. Suzanne Miles (Pima CC)
Dr. Ronald Pitt (NAU)
Dr. Maria Harper-Marinick (MCCD)
TBA (UA)
Dr. Kitty Corak (Rural CC)
Stephanie Jacobson (ABOR)
Dr. Jeanne Bryce (CC Member at
Large)
* Co-chairs
What is ATAC?
Arizona Transfer Articulation Committee
One representative from each public university, each
community college district, and two tribal colleges
Communicates statewide transfer articulation policies and
procedures to the appropriate internal (institutional)
individuals and groups
Resolves operational issues related to the transfer model
Facilitates Articulation Task Force (ATF) meetings
Role of ATAC Member at ATF Meetings
Provides an overview/update of changes to the model and
support systems
Monitors decisions made on Common Courses, AGECs,
Pathways, and shared majors
Facilitates CEG updates
Initiates the ATF Meeting Report form via ATF Chatlines
application
New URL: aztransfer.com . . . Four Portals: Community College Students, University
Students, Advisors, and Faculty/Admin
Faculty Portal Pages
http://aztransfer.com/ATFPortal
All ATF information listed on/or linked to from here
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Meeting Details
CEG pages from institutional prefix link
Listserv
ATF membership
Common Course Matrix
Other
Use of the ATF Listservs
Closed listservs for specific ATF members only
Used for ATF communication regarding articulation
ATF meeting materials sent through listserv
Follow up communication – review of Chair Report
and Meeting Reports by members
Contact the ATAC member at your institution if
you are not receiving listserv messages!!!
ATF Meeting Discussion
Joint curriculum planning
Anticipated program changes
Admission requirement changes: institutional and program
Potential advising issues
Importance of communication between and among
institutions and sectors
Set date, time and location for the next academic year
Select chair (serves for academic year)
Identify host
Outcomes of Meeting
Confirm current baccalaureate degrees within the
discipline that articulate with 2 year transfer
degrees
Recommend placement of new baccalaureate
degrees in pathways with which they articulate
Recommend ways to increase commonality among
lower-division requirements of majors shared by 2
or more institutions – AGEC & common courses
Outcomes of Meeting cont’d
Recommend appropriate level for proposed new
courses (lower division/upper division)
Recommend appropriate AGEC for new programs
Recommend changes and updates to common
courses
Recommend changes and updates to CEG
CEG: Course Equivalency Guide
Role of the ATF
Recommendations for changes to
equivalencies forwarded from ATF to
universities for approval (ACETS form)
CEG evaluations processed throughout
the academic year
ACETS – communicate with unit
evaluator
CEG refreshed weekly
Recommending Changes to Common Courses
Must be the appropriate
preparation for the
university major/degree
May be a required course,
a prerequisite course, or
an elective course
Common courses + AGEC
+second language (if
required) should allow
student to graduate with
baccalaureate with 56
university credits (120
credit program)
Must be a transferable
course to universities with
shared majors
Course Prefixes & Degrees and Pathways
Members review/revise course prefixes at
community colleges and universities
Members review/revise baccalaureate degrees
and pathways
Changes must be confirmed by institution’s CAO
and/or ATAC member
ATF Meeting Materials
30 days prior to meeting
– Chair & host will receive instructional letter and sample agenda via email from
articulation facilitator
– ATAC facilitator will be copied on message
– ATAC facilitator will then contact chair to assist with meeting arrangements
and coordinating agenda
– ATF members will then receive meeting announcement via email from the
articulation facilitator
– Following these messages, ATF chair should contact members via listserv
and forward draft agenda
– ATF chair should consult with meeting host regarding meeting arrangements
Role of ATF Host prior to ATF Meeting
Confirm date and time for the ATF meeting with chair, ATAC
facilitator and articulation facilitator
Schedule room for meeting
Technology (computer, projector & Internet connection)
required at ATF meetings
Parking arrangements
Provide map to meeting room, parking location, and lodging
information to listserv or chatlines
OPTIONAL – provide refreshments for ATF members
Role of ATF Host prior to ATF Meeting
(Cont’d)
If an individual requires Disability Support Services for a statewide
meeting, the chair, host and articulation facilitator should be contacted
at least 2 weeks prior to the meeting with information about the specific
services needed.
After the 2 week window, the host institution and the articulation
facilitator will make their ‘best effort’ to provide the services needed.
ATASS will fund any Disability Support Services that are needed at
statewide transfer meetings.
If the individual requiring service cancels within 72 hours of the
meeting, the individual’s institution must assume the costs of the
services.
Role of ATF Chair prior to ATF Meeting
Collect and develop agenda items based on prior meeting notes, issues
presented to ATF members and review of materials provided by
articulation facilitator
Send ATF meeting agenda and information to members – 2 ways to
complete and send
– Online through Chatlines application – agenda will be posted on ATF Meeting
Calendar
• If agenda is posted on ATF calendar, send note to listserv when posted
– Word document(s) attached to meeting announcement via ATF listserv
Plan to review the following items at the ATF meeting:
– Common Course Matrix (or Matrices)
– Membership Roster, and Prefix and Degrees Lists
– Chair ask members bring their CEG pages only if there are changes
Role of ATF Chair at ATF Meeting
Make arrangements for notes to be taken during meeting
– ensure recommendations, decisions and unresolved
issues are recorded
Lead discussion
Voting
– All changes must be voted upon
– Results of voting must be recorded and reported in ATF Meeting
Report
– Only 1 vote per institution/district – not per campus
– Lead members or designee votes on behalf of institution
Role of ATF Chair following ATF Meeting
Reporting via Chatlines application
– ATAC facilitator for the meeting will begin report and contact chair
– ATF chair will be provided a link from which to access report – the form will
be waiting on the initial screen
– ATF chair should revise and complete the report and save changes
– Once the ATF chair has completed the form, the ATAC facilitator will review
and submit
Represent ATF in any further discussions or meetings
related to articulation issues
If the ATF requests that an item go to APASC, the chair
may need to attend APASC on behalf of the ATF
Chair Reporting Process
Within 14 days of the ATF meeting, a ATF Meeting
Report must be initiated by the ATAC facilitator, and
sent to the chair to review and make changes.
ATF Meeting Calendar will be updated when Chair
Report is submitted through Chatlines application.
Timely submission is essential!
Without a Chair Report, no meeting decisions
can be recorded by statewide staff.
ATF Meeting Report & Meeting Notes
Meeting attendees (name and institution)
Include meeting recommendations, decisions and
unresolved issues
Voting outcomes must be included
Send as an attachment to online ATF Meeting Report
Handouts from meeting should be included as part of
the chair report –electronic copies should be provided
Conclusion
Issues discussed and the recommendations made
by the ATFs directly influence student transfer.
ATF participation is the foundation for building the
cooperative and collaborative relationships that
support and sustain student transfer in Arizona.
Your participation is greatly appreciated!
Contact Information for Statewide Staff
Mike Hensley, Ph.D
– ATASS Business Analyst
– [email protected]
– 928-317-6105
Ann Huber, M.Ed
– Articulation Facilitator
– [email protected]
– 520-206-3986