Transcript Document

Transition From EI To CPSE
An Update of
New York State
Regulations and
Nassau County
Paperwork
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Presentation Developed By
LEICC Transition Subcommittee
Members:
Kris Anderson, Nassau County Dept. of Health
Cathy Grossfeld, All About Kids, Subcommittee Co-Chair
Tara McNally, The Early Childhood Direction Center
Dr. Maxine Marcus, Syosset School District
Karen Seltzer, First Steps, Subcommittee Co-Chair
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Transition is….

The process of moving from the Early
Intervention Program (EIP) to either
community-based resources or services
overseen by the school district’s
Committee on Preschool Special
Education (CPSE).
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Service Coordinator Responsibilities

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Know transition regulations and make
timely recommendations for transition
date.
Have parent sign required paperwork
for transition.
Review CPSE process with parent.
Attend CPSE meeting.
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Federal Education Law (IDEA)

The Individuals with Disabilities
Education Act (IDEA) was originally
passed in 1975 as the Education of all
Handicapped Children’s Act (EHA).
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
Entitles children
ages 3-21 with
disabilities to a free
and appropriate
public education
(FAPE).
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Other Relevant Federal Laws


Americans with Disabilities Act (ADA) of 1990
Civil rights
legislation ensuring
that individuals with
disabilities are not
discriminated against at
work, school or in other
aspects of community living (all ages).
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NYS Education Law

Since 1989, New York State Law, Article
89, has made IDEA
entitlements
available through
local school
districts starting
at age three.
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Public Health Law Amendments
Regarding Early Intervention

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Changes effective as of September
2003.
Amendments changed age-eligibility
for the Early Intervention Program.
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EI Aging Out
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A child’s eligibility for the
EIP ends by the end of the
day before his/her third birthday
unless the child has been determined
eligible for CPSE services at a CPSE
meeting, classified a Preschool Student
with a Disability and an Individualized
Education Plan (IEP) is developed.
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
For example, if a child turns 3 on April
10, the meeting must be held on or
before April 9.
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If a child is deemed eligible by CPSE
and continues to meet EI eligibility
criteria, the following “age out” dates
from EI apply:
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

A child who turns three
years of age between
January 1st and August 31st
may continue in the EIP until August 31st.
A child who turns three years of age
between September 1st and December
31st may continue in the EIP until
December 31st.
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Transition Table
Form 1
Reference to easily determine:
 Date first eligible for CPSE evaluation
process.
 Child’s first date of CPSE eligibility.
 Last date child may remain in Early
Intervention.
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Parental Options
If a child is found eligible for preschool
special education before
age three, parents
have the option to
have their child:
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Transition to preschool special
education when age eligible for CPSE
services (see Form 1)
Remain in the EIP until the child ages
out and then transition to CPSE services
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A child may be discharged from the
EIP at any time upon
attaining his/her
IFSP goals
and determined
as no longer
eligible/needing therapy services.
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
If a child is not found eligible for
Preschool Special Education (CPSE)
before age 3 or parents choose not to
have their child evaluated for CPSE:
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
Child’s last day of service is the day
before his/her third birthday.
Ongoing Service Coordinator (OSC)
must develop a transition plan that
includes other community early
childhood services and programs, if
desired by parent(s).
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CPSE Eligibility for Evaluations:
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A child is eligible for the CPSE
evaluation process 4 months prior to
the first date of CPSE eligibility for
services (see Form 1).
All children require a transition plan
out of EIP, regardless of whether a
child needs continued therapy services
or not.
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CPSE Eligibility Age for Services:

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A child turning 3 between January 1st
and June 30th is eligible to receive
CPSE services as
of January 2nd.
A child turning 3
between July 1st and
December 31st is eligible
to receive CPSE services as of July 1st.
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Discussing Transition
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Form 2
At the initial IFSP meeting, the
Initial Service Coordinator (ISC) will
introduce the parent to transition by
reviewing and completing the
transition page contained in the
IFSP.
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At subsequent
IFSP meetings,
the OSC will
continue to
review the
transition page
and ensure its timely completion.
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Transition Planning Conference
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If requested by the parent(s), the EIOD is required
under section 2548 of Public Health Law to arrange
for a Transition Planning Conference among the
EIOD, service
coordinator, the
child’s parent(s)
and the
chairperson of
the CPSE or
his/her designee.
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The purpose of the transition planning
conference is to review the child’s
program options, determine whether or
not a referral should be made to CPSE
and establish a transition plan.
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Early Intervention Transition
Forms and Notices
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Transition Notice-Parent
Consent Form
Form 3
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Parents of children receiving Early
Intervention Services receive this form
from the Department of Health before
the child is 2 years 6 months old.
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The form alerts parents to their child’s
upcoming transition.
It gives them options regarding
transition for their child.
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When parents receive this notice, they
will often call their OSC for further
explanation and guidance.
You should be familiar with the various
options for their child and help them
make an informed decision as to how to
proceed with transition.
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Transition Planning Conference/
Notice
Form 4
This form is filled out by the EIOD,
whether or not they are the Ongoing
Service Coordinator.
• It is mailed to CPSE chairs to notify
the district that
parent desires
a transition planning
conference.
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The CPSE chair is requested to indicate
availability and return form to the
Department of Health.
Teleconference attendance by the chair
or designee conforms with current
regulations.
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Parent Referral Letter
To The CPSE
Form 5
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This letter may be used
by parents when a
district requests a
written referral at the
time they register their
child for CPSE evaluation.
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Parents will often
contact
their Ongoing
Service
Coordinator for
assistance
in completing this letter.
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CPSE Meeting Notification
Form 6
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School districts are requested to
notify the EIOD and the ongoing
service coordinator of the time and
place of the child’s CPSE meeting
as soon as it is scheduled.
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The OSC should speak with their
transitioning families and ask to be
advised of the meeting date as soon as
they are informed by the district.
Parents are often given the meeting
date before the Dept. of Health is
notified.
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If a parent tells you of
a CPSE meeting before
you are informed of
the date by the Dept.
of Health, it is requested that you call
the EIOD as extra assurance that the
EIOD knows of the meeting.
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Who Is At A CPSE Meeting
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The OSC and EIOD
are mandated members.
Parent(s) – If parents are
not available for the
scheduled date and time,
they may request that the meeting be
rescheduled by the district. In rare instances,
a parent may participate via teleconference.
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The CPSE chair or their designee.
A member of the evaluation team or a
school district representative who can
interpret the evaluation results.
CPSE parent member unless the child’s
parent requests in writing that the
parent member not attend.
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A regular education teacher or the
child’s preschool teacher.
The preschool teacher
may attend in person
or participate via
teleconference.
County CPSE representative may
attend.
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The parent may bring with them
anyone they wish such as a friend or
relative.
A professional involved with the child,
such as a speech therapist, may attend
at the parent’s request and the
therapist’s availability.
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Role of EI Providers and
Service Coordinators at
the CPSE Meeting

EI therapists and Service Coordinators
who attend the CPSE meeting are there
to present the child’s progress and
current status in the EI program, not to
make CPSE recommendations.
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Therapists are not required to attend
CPSE meetings and are not members of
the CPSE.
EI providers should remember that
attendance at CPSE meetings is not a
billable service.
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Notification To Department of Health
Early Intervention Program Of Eligibility
Determination For Transitioning EI Child
Form 7

It is essential that CPSE chairs complete
this form at the CPSE meeting to advise
Early Intervention
of the eligibility
results of the
child’s CPSE
meeting.
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Only a child who has had a CPSE
meeting and deemed eligible for
services by the day before their third
birthday and has had an IEP written,
may continue in Early Intervention
until their age out date.
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The OSC should request that the CPSE
fax this form
immediately to the
Department of Health
and/or a copy is
brought back from
the meeting by the EIOD.
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Early Intervention
Progress Notes
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Often, a CPSE meeting is held months in
advance of a child’s actual transition
date.
The OSC should inform parents that the
CPSE may request a release of updated
progress reports as a child’s transition
approaches.
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The CPSE may then decide to
reconvene to review the child’s
progress reports.
Based on child’s progress, the
committee may review the child’s
eligibility status, frequency and duration
of services and IEP goals.
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This release of progress reports requires
parental consent and the
OSC should encourage
parents to sign the
CPSE’s release form.
 Assures that the child
has remained eligible.
 Assists with development of IEP goals.
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Parent Checklist
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Form 8
This form is received by parents as a
tool to assist them during transition.
Encourage parents
to keep this accessible
and refer to it
frequently throughout
the transition process.
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A Parent’s Guide To Transition
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Parents receive this booklet about the
transition process from the Department
of Health.
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Common Questions and
Answers About Transition
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lQuestion: Can the CPSE Committee
complete the CPSE Eligibility Form
without having a meeting?
lAnswer: No – a meeting must be held
and an IEP must be developed.
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lQuestion: Are EI Service Coordinators
required to attend a second follow-up
CPSE meeting if requested by the
district?
lAnswer: No -- Service Coordinators do
not attend any CPSE meetings except
the initial transition meeting.
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lQuestion: How much notice must the district give to
the child’s EI Service Coordinator for the CPSE
transition meeting?
lAnswer: The parents should receive a minimum of
five (5) school days notice of the meeting. Although
state regulations only address parental notification,
school districts are asked to give the Early
Intervention Service Coordinators notification at the
same time so that they may adjust their schedule to
enable them to attend.
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lQuestion: If an initial CPSE meeting is
held after the child’s third birthday, can
the child continue to receive EI
services?
lAnswer: If a child is found eligible for
CPSE after he/she turns three (3), the
child cannot return to Early
Intervention.
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lQuestion: What is required if parents want their child
to remain in Early Intervention past his/her third
birthday?
lAnswer: In order for children to remain in EI past their
third birthday, the child must be determined to be
eligible for CPSE services at an initial CPSE meeting
and the child must have an IEP with goals dated
prior to the child’s third birthday. The start date of
CPSE services may be at a later date.
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lQuestion: What does the CPSE need to do if
the child’s initial transition meeting was held
a substantial time before the actual transition
date?
lAnswer: To ascertain that a child has remained
eligible and the goals continue to be
appropriate, as the child nears his/her
transition date the district should review the
child’s latest EI progress reports.
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County Resources
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In addition, parents may wish to speak
to county resources.
Nassau County Department of Health
Phone: (516) 227-8661
Fax: (516) 227-8662
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Further Information
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OSCs should contact the child’s EIOD
with any questions or concerns.
Parents or the OSC may call the Early
Childhood Direction Center with
questions that may arise regarding a
child’s transition.
Phone (516) 364-8580
Fax (516) 921-2354
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