Transcript Slide 1

External Funding:
Sources and Processes
Grants and External Funding
 The intelligence function should be part of the
law enforcement agency’s regular budget
• It should not be operationally dependent on
external funding
 External funding is to supplement the budget,
notably for:
• Equipment
• Training
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Grants and External Funding
 The intent of this presentation is to provide:
• Resources for external funding
• Tips on grant proposal preparation
• Tips on how to maximize the chance of receiving
a grant award
 Getting grant awards is not necessarily easy –
requires planning
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Grants and External Funding
 Awards from the federal government most typically
include:
• Grant: An award of funding to accomplish a specifically
defined purpose as outlined in the proposal
• Cooperative Agreement: An award of funding to
accomplish a specifically defined purpose as
coordinated and directed by the funding agency
• Equipment Award: Given to an agency for an explicit
crime control purpose
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Often will require an evaluation report on the equipment after a
specified amount of time
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Grants and External Funding
 Issues you should know:
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Project monitor or grant monitor
Budget reprogramming
Supplanting funds
Commingling funds
Indirect costs
Specified reporting periods
Audit accountability
No cost extensions
Final report obligation
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Collective Federal Funding Resources
 Counterterrorism Training and Resources
• http://www.counterterrorismtraining.gov/fund/index.html
 Grants.Gov
• http://www.grants.gov/
 Federal Grant Opportunities
• http://www.fedgrants.gov/
 FirstGov
• http://www.firstgov.gov/Government/State_Local/Grants.shtml
 The Catalog of Federal Domestic Assistance (CFDA)
• http://www.cfda.gov/911.htm
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Federal Agencies
 Office of Domestic Preparedness (ODP) (DHS)
• http://www.ojp.usdoj.gov/odp/grants_goals.htm
 Bureau of Justice Assistance (BJA) (DoJ)
• http://www.ojp.usdoj.gov/BJA/
 Community Oriented Policing Services (COPS) (DoJ)
• http://www.cops.usdoj.gov/default.asp?Item=46
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Federal Agencies
 National Institute of Justice (NIJ) (DoJ)
• http://www.ojp.usdoj.gov/nij/funding.htm
 Office of Justice Programs (OJP) (DoJ)
• http://www.ojp.usdoj.gov/fundopps.htm
 Office of Victims of Crime (OVC) (DoJ)
• http://www.ojp.usdoj.gov/ovc/fund/welcome.html
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Equipment, Materiel and Training
 Office of Domestic Preparedness, Equipment
Acquisition Grants
• http://www.ojp.usdoj.gov/odp/grants/goals.htm
 Crime Identification and Technology Act (CITA)
• http://www.ojp.gov/archive/topics/cita/
 Federal Surplus Property
• http://www.fss.gsa.gov/property/
 Counterdrug Technology Assessment Center
• http://www.whitehousedrugpolicy.gov/ctac/
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Equipment, Materiel and Training
 Information Technology Initiatives (OJP)
• http://it.ojp.gov/index.jsp
 Technology Opportunities Program
• http://www.ntia.doc.gov/top/
 Federal Emergency Management Agency (FEMA)
• http://www.fema.gov
 National Law Enforcement and Corrections Technology
Center
• http://www.nlectc.org/virlib/
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Private Sources
 Look for private foundations in your state –
smaller foundations are the best bet
• Foundation Center http://fdncenter.org/
• Foundations Online http://www.foundations.org/
• Internet Prospector http://www.internet-prospector.org
 Corporate contributions (create a Foundation to
manage funds)– See…
• http://www.philanthropicadvisor.com/How_to_Create_a_Foundation.htm
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Planning Points
 Find a funding source that fits your need
 If you don’t have grant writing experience, find a partner
who does
 Read through the complete RFP (Request for Funding
Proposal)
• Read through the complete RFP a second time and highlight
important parts such as:
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Date of submission
Letter of intent
Percent match (if any)
How many pages
Format (e.g, double spaced, font etc.)
 Think of the RFP as a puzzle with many parts
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Planning Points
 Identify partners and divide responsibilities
• Have partners work on different pieces of the puzzle
according to their talents and expertise.
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 Identify one person to assemble parts to make the
content flow as one
 Create a due date that is at least one week before the
submission deadline
 Secure letters of support or collaboration
 Have at least two people proof read the proposal
 Have someone double check your budget figures
 Make sure you have all of the proper approval from
your agency/organization
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Grant Writing Tips
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Grants are given for two reasons:
1. Demonstration project or experiment
2. A resource supplement with an explicit purpose
of contributing to a goal
 Be explicit and clearly directed on what you want
the money for—leave no doubt whatsoever
• Clearly describe the project
• Provide project goals
• State the intended outcome of the project
• Describe how this project will help others
(i.e., “lessons learned”)
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Grant Writing Tips
 Be reasonable in grant requests
• Be specific and request the monies you need to
effectively perform the project as proposed, however…
• Don’t be greedy!
 In your proposal, provide a timeline of intended
accomplishments and critical stages – be explicit
 Other useful elements
• Describe agency and personnel expertise
• Create an Advisory Board
• Partner with organizations
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Grant Writing Tips
 Describe what your agency is contributing to the project
• “In kind” contributions are important, such as office
space, personnel, vehicles, etc.
• Show that the project is of sufficient importance that the
agency is making contributions
 Describe what has been accomplished thus far
• What has been done to lay a foundation –
or groundwork – for the project, fully
discuss this
• This demonstrates commitment and
planning
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Grant Writing Tips
 Justify all expenses and show clear method of estimating
costs
• Every budget must have a budget narrative
• Narrative must be specific – describe:
Why the budget item is needed
 Basis for determining the amount of money
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 Granting agencies are most critical of
hardware requests
• Justify why the hardware is necessary
• If it looks like an “extra”, it will receive less
favorable review
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Five Final Observations for Success
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 The investment (and commitment) you make in obtaining grants
correlates to both the success and amount of money received
 Partnerships with other agencies or colleges/universities increases
your probability of receiving grants
 Always be creative yet reasonable – the value of creativity or
uniqueness in a grant project cannot be overstated
 Share…
• Ideas
• Commitments
• Accolades for success
 Publish results of projects – with greater
publicity, the greater the chance of continued
funding
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QUESTIONS and COMMENTS