Transcript Slide 1
External Funding:
Sources and Processes
Grants and External Funding
The intelligence function should be part of the
law enforcement agency’s regular budget
• It should not be operationally dependent on
external funding
External funding is to supplement the budget,
notably for:
• Equipment
• Training
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Grants and External Funding
The intent of this presentation is to provide:
• Resources for external funding
• Tips on grant proposal preparation
• Tips on how to maximize the chance of receiving
a grant award
Getting grant awards is not necessarily easy –
requires planning
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Grants and External Funding
Awards from the federal government most typically
include:
• Grant: An award of funding to accomplish a specifically
defined purpose as outlined in the proposal
• Cooperative Agreement: An award of funding to
accomplish a specifically defined purpose as
coordinated and directed by the funding agency
• Equipment Award: Given to an agency for an explicit
crime control purpose
Often will require an evaluation report on the equipment after a
specified amount of time
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Grants and External Funding
Issues you should know:
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Project monitor or grant monitor
Budget reprogramming
Supplanting funds
Commingling funds
Indirect costs
Specified reporting periods
Audit accountability
No cost extensions
Final report obligation
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Collective Federal Funding Resources
Counterterrorism Training and Resources
• http://www.counterterrorismtraining.gov/fund/index.html
Grants.Gov
• http://www.grants.gov/
Federal Grant Opportunities
• http://www.fedgrants.gov/
FirstGov
• http://www.firstgov.gov/Government/State_Local/Grants.shtml
The Catalog of Federal Domestic Assistance (CFDA)
• http://www.cfda.gov/911.htm
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Federal Agencies
Office of Domestic Preparedness (ODP) (DHS)
• http://www.ojp.usdoj.gov/odp/grants_goals.htm
Bureau of Justice Assistance (BJA) (DoJ)
• http://www.ojp.usdoj.gov/BJA/
Community Oriented Policing Services (COPS) (DoJ)
• http://www.cops.usdoj.gov/default.asp?Item=46
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Federal Agencies
National Institute of Justice (NIJ) (DoJ)
• http://www.ojp.usdoj.gov/nij/funding.htm
Office of Justice Programs (OJP) (DoJ)
• http://www.ojp.usdoj.gov/fundopps.htm
Office of Victims of Crime (OVC) (DoJ)
• http://www.ojp.usdoj.gov/ovc/fund/welcome.html
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Equipment, Materiel and Training
Office of Domestic Preparedness, Equipment
Acquisition Grants
• http://www.ojp.usdoj.gov/odp/grants/goals.htm
Crime Identification and Technology Act (CITA)
• http://www.ojp.gov/archive/topics/cita/
Federal Surplus Property
• http://www.fss.gsa.gov/property/
Counterdrug Technology Assessment Center
• http://www.whitehousedrugpolicy.gov/ctac/
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Equipment, Materiel and Training
Information Technology Initiatives (OJP)
• http://it.ojp.gov/index.jsp
Technology Opportunities Program
• http://www.ntia.doc.gov/top/
Federal Emergency Management Agency (FEMA)
• http://www.fema.gov
National Law Enforcement and Corrections Technology
Center
• http://www.nlectc.org/virlib/
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Private Sources
Look for private foundations in your state –
smaller foundations are the best bet
• Foundation Center http://fdncenter.org/
• Foundations Online http://www.foundations.org/
• Internet Prospector http://www.internet-prospector.org
Corporate contributions (create a Foundation to
manage funds)– See…
• http://www.philanthropicadvisor.com/How_to_Create_a_Foundation.htm
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Planning Points
Find a funding source that fits your need
If you don’t have grant writing experience, find a partner
who does
Read through the complete RFP (Request for Funding
Proposal)
• Read through the complete RFP a second time and highlight
important parts such as:
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Date of submission
Letter of intent
Percent match (if any)
How many pages
Format (e.g, double spaced, font etc.)
Think of the RFP as a puzzle with many parts
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Planning Points
Identify partners and divide responsibilities
• Have partners work on different pieces of the puzzle
according to their talents and expertise.
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Identify one person to assemble parts to make the
content flow as one
Create a due date that is at least one week before the
submission deadline
Secure letters of support or collaboration
Have at least two people proof read the proposal
Have someone double check your budget figures
Make sure you have all of the proper approval from
your agency/organization
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Grant Writing Tips
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Grants are given for two reasons:
1. Demonstration project or experiment
2. A resource supplement with an explicit purpose
of contributing to a goal
Be explicit and clearly directed on what you want
the money for—leave no doubt whatsoever
• Clearly describe the project
• Provide project goals
• State the intended outcome of the project
• Describe how this project will help others
(i.e., “lessons learned”)
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Grant Writing Tips
Be reasonable in grant requests
• Be specific and request the monies you need to
effectively perform the project as proposed, however…
• Don’t be greedy!
In your proposal, provide a timeline of intended
accomplishments and critical stages – be explicit
Other useful elements
• Describe agency and personnel expertise
• Create an Advisory Board
• Partner with organizations
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Grant Writing Tips
Describe what your agency is contributing to the project
• “In kind” contributions are important, such as office
space, personnel, vehicles, etc.
• Show that the project is of sufficient importance that the
agency is making contributions
Describe what has been accomplished thus far
• What has been done to lay a foundation –
or groundwork – for the project, fully
discuss this
• This demonstrates commitment and
planning
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Grant Writing Tips
Justify all expenses and show clear method of estimating
costs
• Every budget must have a budget narrative
• Narrative must be specific – describe:
Why the budget item is needed
Basis for determining the amount of money
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Granting agencies are most critical of
hardware requests
• Justify why the hardware is necessary
• If it looks like an “extra”, it will receive less
favorable review
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Five Final Observations for Success
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The investment (and commitment) you make in obtaining grants
correlates to both the success and amount of money received
Partnerships with other agencies or colleges/universities increases
your probability of receiving grants
Always be creative yet reasonable – the value of creativity or
uniqueness in a grant project cannot be overstated
Share…
• Ideas
• Commitments
• Accolades for success
Publish results of projects – with greater
publicity, the greater the chance of continued
funding
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QUESTIONS and COMMENTS