Transcript The North Carolina Victim Assistance Network (NC-VAN)

North Carolina Council for Women
http://www.councilforwomen.nc.gov
2011-2012 Grant Information Session
Contact Information
919-733-2455-Main #
TOLL FREE #- 877-502-9898
Jacqueline Jordan, Grants Administrator
Direct Line-919-733-9689
[email protected]
Todd Moore, Grants Administrator
Direct Line-919-715-9439
[email protected]
Session Objectives
http://www.councilforwomen.nc.gov

To gain a basic understanding of Grant
Application process
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To identify key components of Grant Application
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To be able to complete and submit the Grant
Application components successfully
FY11-12 Grant Applications
are available online
www.councilforwomen.nc.gov
This year’s process will allow submission of Grant
Applications via email
Applications should be sent via:
[email protected]
FY11-12 Grant Cycle
PLEASE BE MINDFUL
The “Grant” Application Process initiates the “NEW” Grant Cycle
The “FY11-12” Grant Cycle begins July 1st, 2011 for eligible
applicants
“FY11-12” Grant funds are not available for issuance prior to July 1st,
2011
Eligible “FY11-12” applicants will have to complete a “FY11-12”
(Grant) Contract prior to issuance of grant funds
The (Grant) Contract process is expedited upon notification &
availability of the “FY11-12 Grant Cycle funds”
Grant Applications are due
Friday April 15th
ALL Grant Applications and signature pages must be
received by NC CFW Grants Administrators no later
than Friday, April 15th 5:00pm
***Pages of the Grant Application that require
signatures PLUS requested Policies must be
mailed
Mailing address:
1320 Mail Service Center Raleigh NC 27699-1320
Physical address:
422 North Blount St Raleigh NC 27601
How to submit grant applications
Via Email:
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[email protected]
Subject line should contain…
Full name of program & county location & type of grant being
submitted (DV or DH or SA)
FOR SIGNATURE PAGES PLUS requested Policies….
Via US Mail Only:
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NC CFW-Grants Section
1320 Mail Service Center Raleigh NC 27699-1320
Via Federal Express/UPS/Hand Delivery:
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NC CFW-Grants Section
422 N. Blount Street Raleigh NC 27601
Significant to this cycle
(FY11-12)
Full Legal Name of Program must be provided
ALL requested Policies must be submitted
Determination of Funding Level must be addressed
If applicable, Applicants must provide amount of funds
returned to NC CFW
(Due to recent budgetary concerns, this may affect future funding amounts! )
DETERMINATION OF FUNDING LEVEL
How do you determine your level of funding?
The category determines your annual reporting requirement @ NCGrants.gov
(N.C. Gen. Stat.143C-6-22 & 23 9 N.C.A.C. Subchapter 3M.0205-attachment D of Contract)
Level 1 Reporting: Your program is…
Receiving less than $25,000 in total state issued grant funds
Level 2 Reporting: Your program is…
Receiving at least $25,000, but less than $500,000
total state issued grant funds
Level 3 Reporting: Your program is…
Receiving $500,000 or more in total state issued grant funds
POLICIES REQUESTED
(All of the Policies must be submitted in the order listed below)

Conflict of Interest Policy
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Confidentiality Policy
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Non-discrimination Policy
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Organizational Code of Conduct
Policy
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Internal Controls Policy
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Recordkeeping Policy
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Whistleblower Policy
The “Request for Program Policy Page”
will need to be signed & submitted for
each grant application
The “Request for Program Policy Page”
will need for each box/area that
lists a Policy to include:
Approval Date & Effective Date
The “Request for Program Policy Page”
Should be attached at the very
beginning/on the front of the series of
Policies submitted
Displaced Homemaker
Applicants ONLY
The Displaced Homemaker grant is
competitive
Applications will be reviewed by the NC
CFW’s grants committee (Not the NC CFW
grants staff)
Grant funds will be awarded to no more than
35 applicants
It is important to be clear and concise with
ALL Grant Application items
The DV & SA Grant Application
The DV & SA grant is not competitive
It is still important to provide clear answers that
pertain to the specific grant for which you are
applying
NCCFW grants staff advise applicant to exercise
caution when “cutting/copying” & “pasting”
information on the DV & SA Grant Application
Match Requirement
Programs applying for funds must match state
appropriated funds (DV,SA & DH ONLY)
The match requirement does not apply to Marriage License fees and/or
Divorce filing fees
The match must be generated locally and represent a
minimum of 20% of the total state appropriated award
The match requirement is designed to encourage
sustainability of the program by diversifying the funding
base and gaining local support for the program’s efforts
Match Requirement
For example, if the total grant award is $10,000 a
$2,000 match is required.
Examples of sources for local matches include:
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Fundraisers
Grants from private organizations such as churches,
foundations, or business firms
United Way
Civic Groups
Local government units including city and county
government
In-kind goods or services calculated at fair market value
GRANT CHECKLIST
(the emailed forms)
[email protected]
Grant Application Coversheet
 Program Narrative Section
 Projected Income Statement (Excel Attachment)
 Budget Proposals (Excel Attachments)

DH, DV, SA State Funds
 20% Matching Funds for the State Funds
 Marriage License Fees for DV Programs
 Divorce Filing Fees for DH Programs

GRANT CHECKLIST
(mailed forms)
These items are provided by the applicant
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Applicant’s/Agency -501(c) (3)
Applicant’s/Agency-Articles of Incorporation
Applicant’s/Agency Bylaws

Applicant’s-List of CURRENT members of the Board,
including the Finance Committee

Request for Program Policy and the requested “Policies”
listed on the page
Certification Page
Verification of Review of Grant Application “Page”


GRANT CHECKLIST
(mailed forms)
Applicants that are submitting multiple applications
can mail one (1) of each requested
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
Program/Agency’s 501c (3)
Articles of Incorporation
Program/Agency Bylaws
BUT
Applicant will also need to provide a “cover sheet”
that will list the grant funds associated with above
items
Example:”These Articles of Incorporation apply to DV and/or SA
application “
For Governmental Entities

Community Colleges are EXEMPT

The “Governmental Tax Exempt” Form
must be submitted

If this does not apply to your “Governmental”
Agency/Program…please provide documentation
with explanation as to why this does not apply to
you.
GRANT CHECKLIST
(the mailed forms)
“Request for Program Policy” PLUS the requested Policies
ALL Programs/Agencies (Government & Non-government) must
submit 1(one) copy of each Policy requested
Applicants that are submitting multiple applications can…
Mail one (1) of each Policy requested
BUT
Applicant will also need to provide a “cover sheet” that will
list the grant funds associated with that Policy
Example: This “Conflict of Interest” Policy applies to DV and/or SA
application
GRANT CHECKLIST
(the mailed forms)
“Request for Program Policy” & the
requested Policies
The “Request for Program Policy” must be
“signed” and submitted for each grant application
The “Request for Program Policy” should be
attached to the front of the series of “Policies”
requested
The use of “BLUE” Ink is strongly suggested
Mail one (1) original and two (2) copies
Of the “Signature Pages” listed below
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Request for Program Policy “Page”
Certification “Page”
Verification of Review of Grant Application “Page”
Email Section of Grant Application
[email protected]
The next slides will cover the
sections/pages of the Grant Application
that will need to be “Emailed”

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[email protected]
Subject line should contain…
Full name of program & county location…type of grant being
submitted (DV or DH or SA)
The Grant Application Cover Sheet
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County (If more than one county will be served with the 1 grant award, list the counties)
New Applicant this year: Yes or NO
Full Legal Name of Agency/Program:
Also Known As:
Federal Tax ID: (Also known as Contract Number)
Printed Name of Executive Director & Email Address:
Printed Name of Program Director & Email Address:
Agency/Program Status: Government Operated OR Private, Non-Profit
Agency/Program’s Fiscal Year: (January-December) or (July-June)
Year Agency/Program Started Providing Services:
The Grant Application Cover Sheet
(continued)
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Year Agency/Program was Incorporated:
Date Agency/Program received non-profit status:
Is Agency/Program a subsidiary of another organization? YES/NO
Agency/Program’s Administrative Office Address
Agency/Program’s Mailing Address & Hours of Operation
Agency/Program’s Office/Fax# & Crisis Line# (DV/SA Only)
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Number of Employees to be funded by NC CFW funds
___ full-time ___ part-time
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Shelter capacity (applies to DV application)
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Program’s website address:
The Grant Application Cover Sheet
(SPECIAL NOTE)
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DH/DFF Grant Application….
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Does Your Program receive DV/MLF funds from NC CFW?
Does Your Program receive SA funds from NC CFW?
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DV/MLF Grant Application…
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Does Your Program receive DH/DFF funds from NC CFW?
Does Your Program receive SA funds from NC CFW?
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SA Grant Application….
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Does Your Program receive DV/MLF funds from NC CFW?
Does Your Program receive DH/DFF funds from NC CFW?
Determination of Level of Funding
Provide your program’s full legal name and tax identification number
Please indicate only one (1) level of funding
DOES YOUR SPECIFIC PROGRAM MEET LEVEL 1 REPORTING? YES NO
Receiving less than $25,000 in total state issued grant funds
DOES YOUR SPECIFIC PROGRAM MEET LEVEL 2 REPORTING? YES NO
Receiving at least $25,000 but less than $500,000 in total state issued grant funds
DOES YOUR SPECIFIC PROGRAM MEET LEVEL 3 REPORTING? YES NO
Receiving $500,000 or more in total state issued grant funds
PROGRAM NARRATIVE CRITERIA
PLEASE BE SURE TO PROVIDE THE TITLE OF THE SECTION THAT YOU ARE RESPONDING TO…
IN ORDER TO ALLOW THE GRANT REVIEWER THE ABILITY TO VERIFY THAT ALL ITEMS
RECEIVED A RESPONSE
Example:
Provide your Board’s sustainability plan for the program
Our Board’s sustainability plan consists of…..
1st time applicants will have a box that will allow them to indicate…
FIRST TIME APPLICANT, NOT APPLICABLE
NO MORE THAN 3000 CHARACTERS ALLOWED PER RESPONSE
TABLE/BOX PROVIDED IN EACH SECTION
100 POINTS TOTAL FOR DISPLACED HOMEMAKER APPLICANTS
History of Program (15pts for DH)

What is your specific Program’s mission and if you are a multiservice agency how does the specific Program fit into the
mission of your organization-(5pts DH)

Describe outreach and three (3) significant or unique
accomplishments of your specific Program during the past
year and provide evidence of success-(5pts DH)

List and describe whether or not your specific Program met
projected goals during the previous year, if projected goals
were not met, please explain why they were not met-(5pts DH)
Program Need (40 pts for DH)
(Purpose/justification of request for funds)

Explain why there is a need for your specific Program within
your community-(15pts DH)
(Please include content that will provide success stories of your program)
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Describe barriers that affect current service delivery and
training-(10pts DH)
Program Need Continued (40 pts for DH)
(Purpose/justification of request for funds)
FOR DH APPLICANTS ONLY…
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Provide data on the probable number of Displaced
Homemakers in the area (accordance to G.S. 143B-394.5A) (5pts DH)
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Provide data on the availability of resources for training &
education in the area (accordance to G.S. 143B-394.5A) (5pts DH)
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Provide data on viable living wage job opportunities in the area
(accordance to G.S. 143B-394.5A) (5pts DH)
Program Need Continued (40 pts for DH)
(Purpose/justification of request for funds)
FOR DH APPLICANTS ONLY…
Possible Resources for data requested
https://www.ncesc.com/default.aspx
http://www.ncjustice.org/
http://www.ncruralcenter.org
Objectives of Program
FY10-11-present cycle
(DV & SA Applicants)

List three (3) measurable objectives listed during FY10-11
cycle
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Explain why the objectives were essential to the specific
Program
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Describe the projected outcomes for each of the FY10-11
objectives

Describe the method(s) utilized to evaluate the program’s
effectiveness
Objectives of Program
FY11-12-future cycle
(DV & SA Applicants)
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List three (3) measurable objectives for FY11-12 cycle
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Explain why the objectives are essential to the specific
Program
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Describe the projected outcomes for each of the FY11-12
objectives
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Describe the method(s) utilized to evaluate the program’s
effectiveness
Objectives of Program
(DH-18 pts total)
FOR DH APPLICANTS ONLY…
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List three (3) measurable objectives and describe the
projected outcome for each objective listed-(12pts)
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Explain why the objectives are essential to the Displaced
Homemaker Program and describe the method(s) utilized to
evaluate the program’s effectiveness-(6pts)
Board Participation & Community Support
(DH-12pts)
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Describe the Governing Board’s role and participation with the
program including the monitoring & evaluation process-(5pts)
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List and describe partnership, community supporters, &
collaborations-(2pts)
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Provide details of your Board’s sustainability plan as it relates to
funding for your specific Program-(3pts)
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Provide details on the Board’s diversity including gender,
race/ethnicity, geographic make up-(2pts)
Personnel
(DH-5pts)
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Provide details of your efforts to address diversity-(3pts)
(Assess if the staff reflect the community that you serve?)
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Provide a job description of each specific Program position(s)
that will be funded by NC CFW that will include-(2pts)
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Position/Title; Knowledge, skills & abilities; Duties of position;
Training/credentials required
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Specify which grant fund will be utilized to fund position(DV/MLF;SA;DH/DFF)
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You can list the positions and description of each in the table
OR
Attach each job description that addresses the positions listed
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Personnel
(DH Applicants)

The NC Council for Women strongly encourages Displaced
Homemaker applicants to assess the positions that will be
funded by the NC CFW funds.
143B-394.6 Staff for CenterTo the maximum extent feasible, the staff of the center, including
technical, administrative, and advisory positions, shall be filled by
displaced homemakers
Budget Effectiveness (DH- 10 pts)
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Describe how the specific Program will provide the 20%
match-(5pts)
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Describe the basis of accounting that your specific Program
will utilize and how the accounting records will be maintained
to ensure consistency and accountability of the state issued
grant funds (5pts)
Budget Effectiveness
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Please provide the specific grant award amounts your
program received during the FY09-10 grant cycle
OR…FIRST TIME APPLICANT, NOT APPLICABLE
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Total DV amount received?
Total SA amount received?
Total DH amount received?
Total MLF amount received?
Total DFF amount received?
Did your program return any specific Program funds during
the FY09-10 Grant Cycle? If so, specify which grant/how much
was returned & why
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DV amount returned?
SA amount returned?
DH amount returned?
MLF amount returned?
DFF amount returned?
OR…FIRST TIME APPLICANT, NOT APPLICABLE
Grant Application Charts

Funding Sources must be provided for
the past 2 years
FY10-11 and FY09-10

ALL of the Mandated Services data
must be completed on each chart
FUNDING SOURCES
List ALL funding sources for the past 2 years for the program
(FY10-11 & FY09-10)
List Funding
Source
List Amount
Provided
This applies to the most
recent year. Please state
year
$
$
$
$
$
Year Funds
Provided
DV/SA MANDATED SERVICES
Statutory Services
Hotline Services
Crisis
Intervention/Referral
Transportation
Shelter
Advocacy & Counseling
Community Education
Staff Training
Program Fees for Victim
Services
Plan for Provision of
Service
Additional Comments
DH MANDATED SERVICES
Statutory Services
Outreach, Intake & Orientation
Referral, Follow-up
Job Counseling
Job Training/Job Placement
Health Education
Financial Services
Educational Services
Plan for Provision of
Service
Additional Comments
CERTIFICATION PAGE
(Requires Signature of Board Treasurer/Equivalent)
Certification of Matching Funds
This is to certify that this agency has received funds and/or services in an
amount necessary to provide the required match, or that the agency has
anticipated funds and/or services for the required match for the “2011-2012”
year and has supporting documentation on file
Certification of Non-Lobbying
This is to certify that this agency will not use any funds received from this grant
for lobbying to influence legislators to support or vote for or against legislation or
appropriations.
Certification of Insurance and/or Bonding
This is to certify that all employees, volunteers and board members who handle
funds are properly insured and/or bonded to insure that all monies are
safeguarded.
Signatures certify that all information subscribed to above is true and accurate
VERIFICATION OF REVIEW OF GRANT APPLICATION
Provide Program’s Full Legal Name:
County Location:
Tax Identification #
The persons whose signatures appear below, certify that they have
reviewed the information within the Grant Application and verify that it is
true and accurate.
_______________________________ ________________________________
Board Chair/Designee (Signature)
Executive Director/Equivalent (Signature)
_______________________________ ___________________________________
Board Chair/Designee (Printed Name) Executive Director/Equivalent (Printed Name)
_____________________________
Date
____________________________________
Date
Grant Application Checklist
The Projected Income Statement & Budget Proposals are
posted as separate Excel Documents
Applicants will have to access the Excel Documents
and complete the data (ww.councilforwomen.nc.gov)
Applicants will have to submit the Projected Income Statement
& Budget Proposals as email attachments( [email protected])
Budget Proposal Amounts
Should be based on “reasonable” amounts
Fiscal Year
09-10
Amount Issued
DV=$45,286.08
Fiscal Year
08-09
Amount Issued
DV=$45,342.32
w/exception to Gates
w/exception to Gates
09-10
SA=$62,736.24
SA=$27,016.86
08-09
SA=$64,175.42
SA=28,834.57
09-10
MLF=$22,656.80
08-09
MLF=$21,735.35
w/exception to Gates
w/exception to Gates
09-10
DFF=$45,839.94
08-09
DFF=$52,563.06
09-10
DH=$11,139.00
08-09
DH=$16,150.00(greatest)
THRU
$4,138.00
Thru
$4,275.00(least)
Displaced Homemaker Legislation
The Fund shall be administered by the North
Carolina Council for Women in accordance with
Article 1 of Chapter 143 of the General Statutes
and shall be used to make grants to up to 35
centers for displaced homemakers
The NC CFW Grant’s committee will review the
Applications & determine the grant award
recipients
Displaced homemaker means an
individual who:

Has worked in his or her own household & has provided
unpaid household services; and
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Is unable to secure gainful employment due to the lack of
required training, age, or experience; or is unemployed or
underemployed; and
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Has been dependent on the income of another household
member but is no longer adequately supported by that
income, or is receiving support but is within two years of
losing the support, or has been supported by public
assistance as the parent of minor children but is no longer
eligible, or is within two years of losing the eligibility.
North Carolina Council for Women
ALL applicants will be notified of grant award
eligibility by July 1st
NC CFW may not be able to provide an actual
grant award amount during the initial grant
award notification
919-733-2455
TOLL FREE #- 877-502-9898
http://www.councilforwomen.nc.gov