Transcript Air National Guard Cooperative Agreements Chief Paul

2005 NASMRM
Conference
ANG Engineering
SMSgt Lincoln Stevens, ANG/CECM
[email protected]
DSN 278-7169
1
7/7/2015
Overview
• MCA Timeline Highlights
• Chapter Revisions
• State Manpower Allocation Changes
• New DFAS Issues
• Centralized Personnel Plans (CPP)
• Recent Audit Findings
• State Matching Requirements
• Conclusion
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MCA Timeline Highlights
•
Chapter revisions issued to field June of each year.
•
Initial validation of future funding issued Mid August.
•
Initial Agreement or Initial Modification of Appendices within 45
days after receipt of Federal funds.
•
Closeout of Appendices to occur within 90 days after end of FY
unless USP&FO extends.
•
Installations Future Year FinPlans due to ANG/CEC early 1 May
each year.
•
CPP submittals; to ensure a CPP becomes a part of future FY
budget should be received before 1 July, otherwise they become
a MidYear Un-funded requirement.
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Chapter Revisions and Changes
•
NRG 5-1 is considered a living document
and changes annually.
•
All revisions managed by NGB/AQ and
distributed by USP&FO office.
•
Suggested changes should be submitted
to your individual Program Managers.
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MCA Chapter Revisions

CHAPTERS


11 - 25
Army National Guard
CHAPTERS


General & Common Data
CHAPTERS


1-9
31 - 41
Air National Guard
CHAPTERS
51 - 63

Special Programs

Office of Chief
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Chapter Revisions
•
Appendix 21 FOMA = Facilities Operations and Maintenance Activities. $138 Mil.
•
Appendix 22 Environmental = State Environmental Management Asst. $2.9 Mil.
•
Appendix 23 Security = State Security Operations $45.0 Mil.
•
Appendix 24 = Fire Protection Operations $85.6 Mil.
•
Appendix 25 = Natural and Cultural Resources $.7 Mil.
•
Appendix 26 = ANG Air Traffic Control (ATC) Activities $15.6 Mil.
•
Appendix 27 = ANG Aircraft Paint Facility and PMEL Support $8.0 Mil.
•
Appendix 28 = ANG Services Support $3.1 Mil.
•
Appendix 29 = ANG Family Support $5.5 Mil.
•
Appendix 30 = Ranges and CRTCs??
•
Also includes agreement for MCCAs = Military Construction cooperative Agreements.
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MCA
Chapter revisions
•
New FY04-05 changes now available
•
Chapter 6 In-Kind-Assistance
•
Chapter 7 Programmed Income and Reimbursements
•
Chapter 8 Equipment
•
Chapter 31 ANG Administration
•
Chapter 32 ANG Payments
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MCA Chapter revisions
•
In-Kind-Assistance as per Chapter 6
•
The use of Federal procurement channels to secure
MCA required services.
•
Requires USP&FO.
•
Requires State matching funds as per the original
agreements total State match.
If the above is not followed In-Kind-Assistance is not allowed
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MCA Chapter revisions
•
•
Chapter 33 FOMA specific changes.
•
Day to day references throughout.
•
SRM and RPS funding utilized.
•
Elimination of construction related references.
Chapter 37/Appendix 25 Natural and Cultural Resource
Management.
•
In-Kind-Assistance now authorized.
•
New Family Support Chapter 39 Guidelines.
•
Appendix 30/Chapter CRTC Range and BOS support
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State Manpower Allocation Changes
•
Chapter 33 of regulation makes reference to follow
State Manpower authorization letter, current letters
dated June/July 2002
•
New Authorization letters will be issued Feb 2006
Effective FY07.
•
New Resource Advisor/accounting assistant FOMA
Authorization.
•
•
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100% federally funded
Installations Existing letter in effect through FY06
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DFAS Issues
•
ANG Finance accounting being done by DFAS.
•
DFAS regulations require use of SF 270 forms.
•
State prepares and submits to state level program manager for
validation.
•
State program manager forwards to USP&FO for Air Fiscal
(comptroller) for certification to advance or reimburse the state.
•
Coordination between state program manager and comptroller
ensure SF 270 and supporting documentation sent to DFAS.
•
DFAS processes request.
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DFAS Issues
•
State Reimbursements or Advancements now processed by
DFAS.
•
•
DFAS must receive consistent paperwork ANG wide.
•
All State submittals must use the same form (SF 270).
•
Modifications to the MCA agreements required by DFAS in order
to change obligation amounts. This is also a time sensitive issue.
DFAS now working with individual RAs rather than local FM.
•
•
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RAs not properly trained to deal with DFAS.
DFAS not reimbursing in a timely manner creating interest
payments. Coordination is the key to this issue.
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Centralized Personnel plans (CPP)
•
As per NGR5-1
•
Chapters 5 indicates requirements and allowances.
•
airguard.ang.af.mil/CE web site provides guidance and a training/slide
presentation.
•
Reimbursing the State for managing the Federal Program i.e.
wages/benefits, accounting, procurement.
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Prepared by the State
•
Approved by USP&FO.
•
Direst costs only, no in-direct
•
Wages/benefits should be consistent with other state positions to
include raises.
•
Funded as a must pay, dependent on funds.
•
No Audit charges.
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MCA Audit Findings
•
Monthly accounting records from the states for
reimbursement/advances not flowing.
•
Training of Base level Financial Management
concerning cooperative agreements needs more
emphasis.
•
90 day closeout either not occurring or continued
payments were made without any formal extensions to
the agreements.
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State Matching requirements
•No Change, it’s still required.
•Typically State pays “25%” of Operating and
Maintenance Cost for troops being available to the
Governor.
•When state lacks funds for its share, facilities lose $3
of Federal funds for every $1 State shortfall, Total $4
lost in O&M on Facilities.
•Un-Matched Federal funds must be withdrawn from
MCA.
•6 states recently notified by NGB/CF
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State Matching requirements
•
State Matching Funds
•
Six States continue to struggle annually with
meeting requirement.
•
Additional nineteen typically meet even though they
struggle initially.
•
All remaining locations having no known
challenges.
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State Matching Requirements
•
State funding a challenges;
•
Seventeen states will not hire full FOMA manpower
authorization, some contracting the function
instead.
•
Federal fund withdrawn from installations who are
unable to acquire state matching support.
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What made UP FY05 State
Share of the MCA?
Other
2%
Utilities
32%
Supplies/Serv
14%
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Wages
48%
AJUA
4%
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Yearly Cost Changes
•
RPS Budget increased 1.2 % For FY05
•
Utility Costs have increased approximately 8.2 %
•
Firefighter costs have increased 14.5 %
•
State Employee Salaries have increased 4.1 %
•
Supplies and equipment costs have increased 2.6 %
(industry standard is 3 %)
•
Misc contracts averaging 7% increases.
•
Challenge, unless your state budgets keep pace day to day maintenance
of installation will decrease.
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ANG Physical Plant
•
•
1,595 Support
•
1,180 Aircraft
Units
108,990+ People
88 Flying Wings •
$12.6B Plant Value
•
Footnotes:
2 ANG Bases
65 Civilian Airports
12 AF Bases
1 Naval Air Stations
5 Air Reserve Bases
•
2 ANG Stations
•
1 NASA Facility
•
Located in all 50 states, 2 territories and the District of Columbia - 176
locations total
• Most land leased to the AF and licensed to the State
• People excludes Federally funded State employees
As of: June 05
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Conclusion
•
Timelines found in Chapter 2 or respected chapters of regulation.
•
Revisions and or potential adjustments on regulation governing
MCA chapters may occur annually.
•
Manpower addition FY06.
•
DFAS is now a major player/Factor
•
CPP charges may be valid if USP&FO reviews and signs, funding
limited to current resources.
•
Agreements/Billings/Closeouts
•
State share requirements continue to challenge overall
sustainability of all ANG facilities
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ANG/CE
Questions
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