Transcript Document

iNEIS – Integrated National
Education Information System
Addressing issues of Assessment
related to Timetable and Registration
Agenda
1) Assessment Weightings/Structure
2) Timetable
3) Student Enrolment
Assessment Weightings/Structure
• Example for Mathematics
Course ID
Description
Catalog Nbr
001004
Mathematics
3301
003135
Mathematics (Without CW) IGCSE
3304
003136
Mathematics Syllabus D (GCE O)
3307
003234
Mathematics (Express)
3311
Possible cases
Case
Description
Remarks
1
- Mathematics GCE O and IGCSE both have same
assessment and exam weightages.
- Both have the same assessments/sub-assessments
given.
Refer to
Scenario 1
2
- Mathematics GCE O and Express both have same
assessment and exam weightages.
- But different assessments/sub-assessments are given.
Refer to
Scenario 2
3
- Mathematics GCE O and IGCSE have different
assessment and exam weightages.
- Same assessments/sub-assessments given.
Refer to
Scenario 2
4
- Mathematics GCE O and IGCSE have different
assessment and exam weightages.
- Different assessments/sub-assessments given.
Refer to
Scenario 2
Scenario 1
• Example for Mathematics
– Assessment: 30%
Exam: 70%
Course
ID
Description
Catalog
Nbr
MT1Y9
MT2Y9
001004
Mathematics
3301
CW (5%)
HW (5%)
TEST (5%)
TEST
(20%)
003135
Mathematics (Without CW)
IGCSE
3304
CW (5%)
HW (5%)
TEST (5%)
TEST
(20%)
003136
Mathematics Syllabus D
(GCE O)
3307
CW (5%)
HW (5%)
TEST (5%)
TEST
(20%)
003234
Mathematics (Express)
3311
CW (5%)
HW (5%)
TEST (5%)
TEST
(20%)
Scenario 1
• Weightages are the same
• Assessments/Sub-assessments given are
the same
• Conclusion:
– No action required by Timetable Admin/
Registrar
Scenario 2
• Example for Mathematics
Course
ID
Description
Catalog
Nbr
Assessment
Exam
001004
Mathematics
3301
30
70
003135
Mathematics (Without CW)
IGCSE
3304
40
60
003136
Mathematics Syllabus D
(GCE O)
3307
30
70
003234
Mathematics (Express)
3311
30
70
• Different weightage for GCE O and IGCSE
Mathematics
Scenario 2
• Example for Mathematics
Course Description
ID
Catalog
Nbr
MT1Y9
MT2Y9
001004
Mathematics
3301
CW (5%)
HW (5%)
TEST (5%)
TEST (10%)
003135
Mathematics (Without CW)
IGCSE
3304
HW (5%)
TEST (5%)
TEST (10%)
003136
Mathematics Syllabus D
(GCE O)
3307
CW (5%)
HW (5%)
TEST (5%)
TEST1 (4%)
TEST2 (6%)
Mathematics (Express)
3311
CW (2%)
TEST (10%)
• Same
weightage for all
Mathematics
HW (3%)
003234
TEST (10%)
Scenario 2
• Weightages are the same
• Assessments/Sub-assessments given are different
OR
• Weightages are different
• Assessments/Sub-assessments given are the same
• Conclusion:
– Action required by
Timetable Admin: Update timetable using Edval
Registrar: Drop students from existing classes and to
re-enrol to actual classes
Assessment Mark Entry
•
•
•
•
Before entering marks
Verify the number of students are correct
Click onto View All
Verify that the students in the Assessment
Mark Entry page are correct
Verify Students before Mark Entry
To view all students
Correct number
of students
Verify Students before Mark Entry
No missing or
extra students
Verify Students before Mark Entry
Case Scenario
1
2
Action Required
If missing student, wrong
enrolment or student has
withdrawn/transferred,
inform Registrar to correct
first before entering marks.
Action required by Registrar:
1) Drop student if wrong
enrolment/ withdrawn/transferred
2) Enrol missing student into
subject class
DO NOT enter marks or
click Save.
*No action required by Timetable
admin
If no missing student and
all students are in the list,
Subject Teachers may
proceed with Mark Entry.
*No action will be required by both
Timetable Admin/Registrar.
TIMETABLE
- TIMETABLE ADMIN
Overview of operations
1.
2.
3.
4.
5.
6.
7.
8.
9.
Update Edval Software
Verify existing subject code
Import Subject Code
Edit subject class
Export Edval
Filter exported .psv file
Upload Timetable
Assign Extra Instructors
Verify Class Timetable
Update Edval Software
This is to ensure that all school Timetable
software are up-to-date and licensed.
• Double Click to run Edval.exe
• Navigate to Help
> Find Updates.
Overview of operations
1.
2.
3.
4.
5.
6.
7.
8.
9.
Update Edval Software
Verify existing subject code
Import Subject Code
Edit subject class
Export Edval
Filter exported .psv file
Upload Timetable
Assign Extra Instructors
Verify Class Timetable
Verify existing subject code
• Navigate to Classes> Class Data > More >
CS Course Data
Verify existing subject code
• Double click on “Code” column to sort in alphabetic order
and verify if required subject code is in the list.
Overview of operations
1.
2.
3.
4.
5.
6.
7.
8.
9.
Update Edval Software
Verify existing subject code
Import File to Edval
Edit subject class
Export Edval
Filter exported .psv file
Upload Timetable
Assign Extra Instructors
Verify Class Timetable
Import File to Edval
• Get file from iNEIS. Navigation: Reporting
Tools> Query > Query Viewer and enter
the three query name as shown below:
Import File to Edval
• You may edit this using Edval, or anytime
later import data from MOE via: File >
Sync with System > Sync now > (Import)
• Browse to select the three import files:
– SUB,TCH,FAC
Overview of operations
1.
2.
3.
4.
5.
6.
7.
8.
9.
Update Edval Software
Verify existing subject code
Import Subject Code
Edit subject class
Export Edval
Filter exported .psv file
Upload Timetable
Assign Extra Instructors
Verify Class Timetable
Edit existing subject class
• In Edval, Navigate to Classes > Class
Data
• Select The class and subject code that
user wished to change.
Edit existing subject class
• Enter the subject code that the user desired. Keep in
mind that the subject code can always be referred @
More > Cs Course Data
• Click Enter and the Description of the subject code will
be reflect at “Subject free-text” column
Add new subject class
• In a scenario where user decide to use existing subject
class and code. A new subject class have to be created
along with the new subject code.
• Click on “Insert button” on the keyboard and there will be
a empty row appear for user to insert the class details
Add new subject class
• Enter Class under the “code” column. E.G: 9MATN_A
which means Maths(Normal) for 9A class. And follow by
subject code.
• **A gentle remind that: Each class code has to be unique
from other class; else there will be error if user try to
enter code “9MAT_A” twice.
• The outcome of code “9MATN_A” will be displayed as 9A
in class section as the system only fetch Number before
underscore and Value after underscore.
Add new subject class
• Click Enter and Description will be
displayed based on the subject code
entered.
Add new subject class
• In this scenario, user will have two Math
class for Year 9A Student. Which is the
normal math class and IGCSE
Overview of operations
1.
2.
3.
4.
5.
6.
7.
8.
9.
Update Edval Software
Verify existing subject code
Import Subject Code
Edit subject class
Export Edval
Filter exported .psv file
Upload Timetable
Assign Extra Instructors
Verify Class Timetable
Set Export format
• Ensure export format system is set:
• File > Sync with System > Configuration
Export file for MOE
• Save the timetable file
• Menu Path: File > Sync with System > Sync
now (Ctrl-K)
• Set date range and term
• Press Export
Overview of operations
1.
2.
3.
4.
5.
6.
7.
8.
9.
Update Edval Software
Verify existing subject code
Import Subject Code
Edit subject class
Export Edval
Filter exported .psv file
Upload Timetable
Assign Extra Instructors
Verify Class Timetable
Filter exported .psv file
• By default, exported .psv from Edval are
store in the following folder destination:
• Open .psv file using excel
Filter exported .psv file
Filter exported .psv file
Filter exported .psv file
Filter exported .psv file
Filter exported .psv file
• Filter out the subject that you wish to
upload ONLY. This is to reduce risk of over
write your current existing Timetable
information in system.
• Click “save”
Overview of operations
1.
2.
3.
4.
5.
6.
7.
8.
9.
Update Edval Software
Verify existing subject code
Import Subject Code
Edit subject class
Export Edval
Filter exported .psv file
Upload Timetable
Assign Extra Instructors
Verify Class Timetable
Upload Timetable
Upload Timetable
Upload Timetable
Upload Timetable
Overview of operations
1. Download School data File
2. Import extracted file into Edval
3. Verify teachers & facilities (rooms)
4. Edit timetable grid and belltimes
5. Edit timetable class data
6. Staff & schedule classes
7. View & Verify Timetables
8. Export timetable to MOE
9. Upload Timetable
10. Assign Extra Instructors
11. Verify Class Timetable
Assign Extra Instructors
• Allow school registrar & student affair
officer view/update class attendance
• Primary school should run this process
with academic career ‘Primary School’
• Run this process ONCE only
Assign Extra Instructors
Assign Extra Instructors
Assign Extra Instructors
Assign Extra Instructors
Assign Extra Instructors
Assign Extra Instructors
Assign Extra Instructors
Assign Extra Instructors
Assign Extra Instructors
Assign Extra Instructors
Overview of operations
1. Download School data File
2. Import extracted file into Edval
3. Verify teachers & facilities (rooms)
4. Edit timetable grid and belltimes
5. Edit timetable class data
6. Staff & schedule classes
7. View & Verify Timetables
8. Export timetable to MOE
9. Upload Timetable
10. Assign Extra Instructors
11. Verify Class Timetable
Verify Class Timetable
• Verify if all classes are in the system.
• Check if data for the subject classes is
valid (eg: correct allocated room and time)
• Check if subject Teacher, Class Teacher
and HEP is properly assigned
Verify Class Timetable
Verify Class Timetable
Verify Class Timetable
Verify Class Timetable
Verify Class Timetable
ENROLMENT
- SCHOOL REGISTRAR
Query Viewer
• Navigation: Reporting Tools > Query >
Query Viewer
• Enter MOE_ENRL_STATUS
• Report shows the list of classes by class
section in school for a particular term
List of Subjects Class Nbr
by Class Section
Create New Class Block
• Navigation: Records and Enrollment >
Enroll Students > Block Enrollment >
Create Class Block
• Click Add a New Value tab
Naming Convention
SSSS-YCCDROP
SSSS: School Code
Y: 1 - 11
CC: Class Section
Create New Class Block
1) Fill in Description
2) Enter Term as “1520”
Create New Class Block
4) Enter Class Nbr OR
Click on lookup button
to search for class
3) Set Action as Drop
5) Click on Save button
Create New Class Block
6) Click on lookup
button and select
wrong enrollment
7) Click on ‘+’ button to
drop more classes
Create New Class Block
• Repeat steps 1 to 6.
• Once classes to be dropped has been
selected click Save button
Class Block to Update
• Example 1
Class
Subject
Class Block
to Update
No. of student
9A
Mathematics (Express)
3001-59AT2
10
9B
9C
9D
Mathematics (GCE O)
3001-59BT2
3001-59CT2
3001-59DT2
25
20
30
9E
9F
Mathematics (IGCSE)
3001-59ET2
3001-59FT2
24
25
Update Term 2 Class Block
• Records and Enrollment > Enroll Students
> Block Enrollment > Create Class Block
• Search for existing Term 2 Class Block
Update Term 2 Class Block
1) Click on next button
and search for class to
be updated
Update Term 2 Class Block
2) Enter Class Nbr OR
Click on lookup button
to search for class
Note: Subject
Description: Mathematics
Update Term 2 Class Block
Note: Subject Description:
Mathematics (Without CW)
IGCSE
3) Click on Save button
Block Enroll Merge
• Merge
1) Drop Students from Class
2) Enroll Students into New Class
• Navigate to Records and Enrollment >
Enroll Students > Block Enrollment >
Block Enroll Merge
• Click Add a New Value tab
• Enter Student Block and Class Block
Drop student from class
Enrol student to class
Verify Class Roster
• Navigate to Curriculum Management >
Class Roster > Class Roster
• Enter Term and Class Nbr
• Click Search button
Verify Class Roster
THANK YOU FOR YOUR
ATTENTION