Transcript rayomar.com.ph

Corporate & Legal
Department
(2012 MID-YEAR REPORT)
CONTENTS
• Gist of Service Requests Completed (Jan. to Mid-July 2012)
• Quantitative Report of Corporate Service Requests Done
• Quantitative Report of Legal Service Requests Done
• Tally Sheet (per Company)
• SEC Transactions
• 3-Year Period Case Analysis & graph thereof
• Departmental Customer Satisfaction Survey
• ISO Report
GIST OF SERVICE REQUESTS
COMPLETED
• Just like in the
previous year, there
were more requests
for Corp. Services
than the Legal
Services.
• However, out of the
total requests of 386,
only 150 (100-C/50-L)
SRFs were duly
accomplished by the
requestors.
SERVICE
No. of
Requests
%
A (Corporate Services)
229
59%
B (Legal Services)
157
41%
TOTAL
386
100%
CORPORATE SERVICE REQUESTS
ACTIVITY
SEC Matters
SCs/BRs/Minutes
GIS
Letters/Certifications
Provision of Corp. Docs
Auditors’ Requests
Others
TOTAL
# OF REQUESTS
9
122
%
4
53
25
22
6
27
11
10
3
12
18
229
8
100%
CORPORATE SERVICE REQUESTS
350
300
250
200
150
100
50
0
%
# OF REQUESTS
LEGAL SERVICE REQUESTS
ACTIVITY
# OF REQUESTS
%
Demand Letters Sent
20
13
Prep of Affidavits
13
8
Prep of Contracts
47
30
Other Legal Docs
10
6
Reviewed Contracts
24
15
Pleadings Filed
15
10
Hearings attended
24
15
Cases Filed
1
1
Cases Defended
3
2
157
100%
TOTAL
LEGAL SERVICE REQUESTS
300
250
200
150
100
50
0
%
# OF REQUESTS
SCORE SHEET OF REQUESTS FROM CLD (JAN-MID JULY 2012)
*
CORPORATE
SERVICES
AII
SEC Matters
(Incorporation/Ame
ndment of
1 AOI/BL/Compliance)
BFI
CLB
CTLC
E2DI
EVPI
FAI
GAUF KPH
KLL
MMRI NLC
OCPI
OFII
OMMI OMI
OTSI
PACIFI
CA
RIBAI RMI
RMSI ROFI
Rayom
arine STPI
TMAI TMVI VMC
TOTAL
0
0
2
0
0
1
0
0
0
0
0
1
0
0
0
0
0
2
1
1
0
1
0
0
0
0
0
9
2
Preparation of
SCs/BRs
6
2
2
2
5
1
0
2
7
5
2
0
6
21
0
7
1
1
2
12
1
3
2
15
5
2
8
120
3
Minutes of B/SHs
Meetings
0
0
0
0
0
0
0
0
0
0
0
0
1
0
0
0
0
0
0
0
0
0
0
0
1
0
0
2
4 Preparation of GIS
1
0
2
1
1
1
1
0
1
1
1
2
1
1
1
1
0
0
1
1
1
1
1
1
1
1
1
25
Preparation of
Letters/Certification
5
s
0
0
1
3
1
1
0
1
0
0
1
1
0
1
1
0
1
0
1
1
1
2
1
0
0
0
4
22
1
1
1
1
1
1
1
1
27
6
Requests by the
Auditors
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
7
Provision of Corp
Docs
0
3
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
3
6
8
ISO Compliance
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
17
0
0
0
0
0
0
0
17
0
0
0
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
8
6
8
7
9
5
2
4
9
7
5
5
9
24
3
9
3
4
6
33
4
8
5
17
8
4
17
229
OMMI OMI
OTSI
Renewal of
Company Car LTO
9
Registration
TOTAL
LEGAL SERVICES AII
1 Preparation of DLs
2
3
4
Preparation of
Affidavits
Preparation of
Contracts
Preparation of
Other Legal
Documents
BFI
CLB
CTLC
E2DI
EVPI
FAI
GAUF KPH
KLL
MMRI NLC
OCPI
OFII
PACIFI
CA
RIBAI RMI
RMSI ROFI
Rayom
arine STPI
TMAI TMVI VMC
TOTAL
2
0
0
13
0
0
0
0
1
0
0
0
0
4
0
0
0
0
0
0
0
0
0
0
0
0
0
20
0
0
0
1
1
1
0
0
0
0
0
0
2
5
0
1
0
0
0
2
0
0
0
0
0
0
0
13
0
0
0
3
0
0
0
0
0
0
0
0
5
4
0
1
0
0
0
22
0
4
0
0
8
0
0
47
0
3
1
0
0
0
0
0
0
2
0
0
2
0
0
0
10
0
0
0
0
0
10
0
0
0
0
1
10
0
0
0
1
0
0
0
24
1
0
1
0
0
0
0
5 Review of Contracts
0
0
0
2
0
0
0
1
6
Case Filing
0
0
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
7
Case Defense
0
0
0
0
0
0
0
0
0
2
0
0
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
3
8
Pleadings Filed
0
0
0
3
0
0
0
0
1
0
0
0
0
9
0
0
0
0
0
0
0
0
0
2
0
0
0
15
9
Hearings
0
0
0
7
0
0
0
0
0
4
0
0
0
5
0
0
0
0
0
0
1
0
0
7
0
0
0
24
TOTAL
2
1
0
30
1
1
0
0
5
7
0
0
7
38
0
3
0
0
1
36
1
4
0
12
8
0
0
157
TALLY SHEET (Per Company)
COMPANY
RMI
KLLPI
CORP
33
7
LEGAL
36
7
TOTAL
69
14
%
18
3
OFII
CTLC
STPI
VMC
24
7
17
17
38
30
12
0
62
37
29
17
16
10
8
4
OCPI
Others
TOTAL
9
115
229
7
27
157
16
142
386
4
37
100
TALLY SHEET (Per Company)
400
300
200
CORP
100
LEGAL
0
TOTAL
TOTAL
CORP
%
SEC Transactions
COMPANY
DATE COMMENCED/
ENDED
RE:
STATUS
Rayomar Group
May to June 2012
Annual Filing of GIS
RIBAI
Jan. 06, 2012 to Jan. 11,
2012
*Request for Monitoring of RIBAI (Increase in ACS)
*SEC Processing
EVPI
Feb. 15, 2012 to Feb. 28,
2012
*Request for Monitoring of EVPI (RE: For the Increase in
Capitalization of EVPI)
*SEC Processing
Pacifica Deli, Inc.
Feb. 09, 2012 to May 06,
2012
*Incorporation
*SEC Processing (RE: Amendment of Principal Place of
Business of Pacifica Deli, Inc.)
GAUFI
Feb. 15, 2012 to April 30,
2012
Incorporation
-done- (except for STPI –no
AFS yet)
-done-pending completion of
documents needed for
Finance-done-pending completion of
documents needed for
Finance-done-documents just done for
signature routing; for filing
with SEC-done-
NLC
June 26, 2012 to July 11,
2012
Request for Monitoring of NLC (RE: For the amendment
of Primary Purpose of NLC)
-done-
CLB
June 26, 2012 to July 24,
2012
Request for Monitoring of CLB (RE: For the amendment
of the Principal Place of Business of CLB)
-done-
3-Year Period Case Analysis
YEAR
2010
2011
2012
Cases FILED
8
6
1
Cases AGAINST
3
0
5
TERMINATED
4
4
5
ONGOING
11
13
9
TOTAL
26
23
20
3-Year Period Case Analysis
100%
80%
60%
40%
20%
0%
Cases FILED
Cases
AGAINST
2010
TERMINATED
2011
2012
ONGOING
TOTAL COLLECTIONS FOR MID-2012
TOTAL COLLECTIONS (PHP688,606.50)
688,606.50
570,047.00
CTLC
OFII
TOTAL
118,559.50
CUSTOMERS’ SATISFACTION SURVEY
• CORPORATE SRFs (77 respondents out of 150 requestors)
STANDARD
POOR
FAIR
SAT.
V.S.
EXC.
TOTAL
Timeliness of the service
2
2
1
44
28
77
Responsiveness to Request
0
5
1
36
35
77
Completeness of Service
0
5
1
41
30
77
Competence of the
Department
0
5
1
38
33
77
Over-all Rating
0
5
1
39
32
77
TOTAL
2
22
5
198
158
385
CUSTOMERS’ SATISFACTION SURVEY
• LEGAL SRFs (35 respondents out of 50 requestors)
STANDARD
POOR
FAIR
SAT.
V.S.
EXC.
TOTAL
Timeliness of the service
2
3
1
15
14
35
Responsiveness to Request
0
3
1
15
16
35
Completeness of Service
2
3
1
14
15
35
Competence of the
Department
0
3
1
15
16
35
Over-all Rating
4
3
1
13
14
35
TOTAL
8
15
5
72
75
175
RMI-CLD ISO DOCUMENTATION PROGRESS REPORT
(as of 7/27/2012)
START
FINISHED DATE
DATE
TYPE
TITLE
PROCESS
OWNER
STATUS
DRAFT
REVIEW
APPROVE
DISSEMINATION
UPLOAD
CASCADING
Column1
Column2
Column3
Column4
Column5
Column7
Column8
Column9
Column10
Column102
Column1022
3/19/2012
Guidelines
Functional Training Program for Legal Assistant
GMM
done
3/21/2012
5/25/2012
5.28.2012
5.28.2012
N/A
10/17/2011
Policy
Corporate & Legal Policy
GMM
done
10/20/2011
5/25/2012
5.28.2012 to 5.30.2012
5.30.2012
7.27.12
5/25/2012
5.28.2012 to 5.30.2012
5.30.2012
7.27.12
4/16/2012
4.20.2012 to 4.24.2012
4.24.2012
7.27.12
4/16/2012
4.20.2012 to 4.24.2012
4.24.2012
Mid-August 2012
4/16/2012
4.20.2012 to 4.24.2012
4.24.2012
Mid-August 2012
4/16/2012
4.20.2012 to 4.24.2012
4.24.2012
Mid-August 2012
4/18/2012
4.20.2012 to 4.24.2012
4.24.2012
Mid-August 2012
4/18/2012
4.20.2012 to 4.24.2012
4.24.2012
Mid-August 2012
4/16/2012
4.20.2012 to 4.24.2012
4.24.2012
7.27.12
4/20/2012
4.23.2012 to 5.17.2012
5.17.2012
7.27.12
3/24/2011
4.1.2011
7.1.2011
7.27.12
10/10/2011
Policy
Policy on Safekeeping of Corporate & Legal Documents
GMM
done
3/21/2012
ISO-3.31.12/ISO-5.22.12
ISO-3.31.12/ISO-5.22.12
ISO-3.31.12/ISO-5.22.12
GMM4.17.11/10.20.11/ISO3.31.12
3/1/2011
Procedure
Service Request Procedure
JMC
done
3/14/2011
10/10/2011
Procedure
Incorporation
JMC
done
10/10/2011
12/3/2011
Procedure
Acquisition of an Existing Corporation
JMC
done
1/13/2011
10/22/2011
Procedure
Procedure on Corporate Amendments
JMC
done
11/3/2011
3/19/2012
Procedure
Procedure for Engaging an External Counsel
GMM
done
3/21/2012
3/30/2012
Policy
Policy on Engagement of External Counsel
GMM
done
4/2/2012
3/17/2012
Procedure
Procedure in Handling Requests for Legal Action
JMC
done
3/24/2012
3/31/2012
Procedure
Procedure in Handling Summons & Subpoenas
GMM
done
4/2/2012
2/23/2011
Form
Service Request Form
JMC
done
2/28/2011
10/1/2011
Reference
Records Matrix
JMC
done
11/8/2011
4/23/2012
N/A
5.8.2012
N/A
3/26/2012
Reference
CLD's Organizational Chart
GMM/JAF
done
3/26/2012
ISO-5.22.12
5/25/2012
5.28.2012
5.28.2012
N/A
4/25/2011
Reference
Job Description (for Legal Assistant)
GMM/JAF
done
4/29/2011
GMM- 5.3.12
5/25/2012
GMM-10.20.11/ISO-3.31.12
GMM-1.28.11/ISO-3.31.12
GMM-2.14.12/ISO-3.31.12
ISO-3.31.12
ISO-3.31.12
GMM-3.26.12/ISO-3.31.12
GMM-4.17.12
GMM-3.14.11/ISO-3.22.11
GMM-11.10.11/ISO-4.18.12
3/19/2012
Reference
CLD's Departmental Objectives
GMM
done
3/21/2012
5/12/2012
Procedure
Preparation of General Information Sheet
JMC
done
5/15/2012
ISO-3.31.12/ISO-5.22.12
N/A
5/25/2012
5.28.2012 to 5.30.2012
5.30.2012
7.27.12
5/23/2012
5.24.2012 to 5.29.2012
5.30.2012
7.27.12
GMM-5.22.12/ISO-5.23.12
Until next year…
Thank You!