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Conclave Protocol 1 INVITATIONS Required Grand Master of Grand Encampment or Representative Department Commander and their Ladies General Order Number 3 January 1, 2013 2 INVITATIONS Optional but Customary Grand Master of Grand Lodge Department Red Cords Grand High Priest / Illustrious Grand Master Others? 3 INVITATIONS Written – BY MAIL Additional e-mail acceptable From Grand Commander YOUR RESPONSIBILITY All necessary information 4 INVITATIONS All Necessary Information WHERE - Address – Hotel and Conclave Local Transportation WHAT IS THE SCHEDULE First & Last Event requiring attendance DATE & TIME DRESS CODE WHEN ARE AWARDS PRESENTED GUESTS CAN’T READ YOUR MIND OR KNOW YOUR STATE CUSTOMS 5 Courtesies at Conclave Airport pick up and return Assign a host to the visitor Reconfirm a few weeks before Conclave 6 Requirements at Conclave Provide (pay for) all required or official meals Provide (pay for) Hotel rooms for - Grand Master or Representative - Department Commander 7 Must provide Hotel Accommodations Hotel Accommodations are to be provided for ALL necessary nights If guest has to arrive a day early or leave a day late it is because of your schedule – If you don’t like it then change the schedule This is a requirement of your office It is not up to the GHP, a committee, or you. 8 Protocol during Conclave Dias during Conclave GC, DGC, GG, GCG M.W. Grand Master M.E. Grand Master or Representative Department Commander Recorder and Treasurer 9 Protocol during Conclave Introductions Receive in inverse order of rank Oldest Grand Commandery last Listed by date in GE proceedings Highest ranking individual last 10 Protocol during Conclave Introductions Various local and state bodies as determined by Grand Commander Grand Lodge Officers as a group It’s up to you but – KYCH priors / YRSC Governors / Red Cross Sovereigns / Knight Mason Chiefs Are not Grand Officers 11 Protocol during Conclave Introductions Grand Encampment Officers by rank (see statutes) 1) Past Department Commanders 2) Department Commanders 3) Past Grand Masters GEKT 4) Elected officers of GEKT 5) Grand Master GEKT or representative 6) M.W. Grand Master of Masons or representative Personal Aides with their officer 12 Protocol during Conclave Introductions There are exceptions Grand Masters with staff Late arrivals get introduced later NOT after the Grand Encampment officers or M.W. Grand Master WARNING – the most common cause of running late is poor introduction protocol. Don’t run out of time 13 Banquets Looking out from table Various / DC / MEGM / GC / MWGM / Various Various could be Prelate Past or other GEKT officers Special guests and speakers Heads of other bodies Ladies left of their escort but not on end 14 Order of Speaking Guests as the REGC may choose Grand Encampment Department Commander Grand Recorder, Treasurer Past Grand Masters Elected Officers (GCG, GG, DGM) Grand Master or representative Grand Lodge Grand Master or representative 15 Order of Speaking Grand Encampment Department Commander Grand Master or representative Grand Lodge Grand Master or representative Speak at Conclave AND Banquet 16 Order of Speaking These presentations MWGM, MEGM, DC are not optional If you run out of time make allowances Reschedule Dinner Cancel Past Grand Commander remarks or presentation of jewel Don’t present awards If you don’t like those choices watch your time 17 This can be the highlight of your year Write your invitations Take care of your guests Get seating and introductions right Manage your time so necessary remarks can be made Be remembered as a successful and capable Grand Commander 18 THE END Thank You for Coming And Good Luck 19