Transcript Contents of the Presentation

Islamic Republic of Afghanistan
Ministry of Education
Infrastructure Service Department
ISD PRESENTATION TO DONORS ON
CIVIL WORKS COMPONENTS UNDER
EQUIP I- II AND ADDITIONAL
FINANCING
Date: 05-Jun-2014
Contents of the Presentation
1.
Progress Status
A.
EQUIP I-II(NCB,CC)
B.
Additional Financing
C.
Maintenance and Rehabilitation
2.
Construction Supervision strategy
3.
Development of infrastructure design and estimation system
4.
Safeguard and Environment
5.
Third Party Monitoring
A.
IRD
B.
DAARTT
C.
A25
6.
Policy, Strategy, and Business Process
7.
Key Challenges
Progress Status
EQUIP I-II (NCB Projects)
As of 01 Jun 2014, out of 305 planned projects, 272 NCB projects are contracted, in which 233 are
completed, 19 are ongoing and contract for 20 projects are terminated
NCB EQUIP I & II Total Planned Projects
Total Planned Not
Contracted Completed Ongoing
Projects
Contracted
305
33
272
233
Terminated
19
20
Additional Finance
Detail of 121 CC projects
Detail status of Projects (Cost Description, Status of Projects
Description and Cost
No
Projects Type
Projects Status
Budget per
Under
No of Projects revised PP
Contracted
Completed
Procurement
(million US$)
remarks
Stopped Not started ongoing
1
EQUIP II ADD
PP
86
8.49
84
2
9
24
4
47
2
EQUIP II Old PP
35
3.25
27
8
3
1
8
15
121
11.74
111
10
12
25
12
62
Totals
INCOMPLETE COMPONINT OF OLD CC PROJECTS
Covered By (DANIDA+WB+O&M budget)
DANIDA
Phase 1
DANIDA
Phase 2
Fully Completed
Ongoing
Cancelled
Stopped(Problematic
or Insecure)
75
8
-
276
226
585
26
39
26
-
-
91
4
-
-
-
-
4
-
-
-
-
77
77
Under Procurement
6
141
89
-
236
Not Awarded (Lack of Budget)
Contracted (Not Started)
Demolished(9+1)
-
-
-
260
-
260
4
9
-
-
25
38
-
-
-
-
10
10
Partially Completed
-
-
-
46
-
46
Total
115
197
115
582
338
1,347
Old CC Projects status
WB
O&M
Own budget
Total
1616 Projects
Under Additional Financing
No
Description of New NCB 1616 projects
Total
Planned
projects
under AF
Type
1
NCB (ADD PP)
2
S-M-NCB
3
4
5
1616
No of
Planed
Projects
Designed Contract
Budget per Revised
and
ed
PP
submitte (Awarde
(million US$)
d to PD
d)
70
20.74
69
1328
27.37
1328
NCB (OLD PP)
58
8.52
40
PILOT(NCB)
77
19.00
77
Annex of
CC (NCB)
83
6.16
83
1616
81.8
1597
Totals
Projects Status
Completed
-
16
286
24
38
17
381
14
ongoing
Remarks
16
8
278
6
18
-
38
-
17
367
Missing
Components
Maintenance & Rehabilitation
•First batch: 1001 schools planned, surveyed & designed
• 886 Projects (13.5 million USD) have been sent to PD
Out of 886
• 582 are incomplete project (Rehabilitation), in which
276 are fully completed, 46 partially completed the
remaining are not yet started due to shortage of budget
• 304 are maintenance projects, 287 are completed and
the remaining 17 are not yet started due to shortage of
budget
Construction Supervision Strategy
• Project monitoring Executed by both PEDs Engineer and Central ISD
• Assigning a monitoring engineer for each project
• Spot checking and supervision of projects by ISD Central Monitoring Engineer.
• Regular Field visit of ISD Central Evaluation Engineers in 50% and 100% of project completion
• Preparing Monitoring plan on provincial level by senior engineer to regularly check the quality
and progress of ongoing projects
•
Preparing monthly monitoring and evaluation plan in central level for spot checking of the
project
• Conducting Construction Quality Control Training to 68 provincial engineers in central, North
and East zones by DAARTT.
•
To Ensure Quality construction , ISD Has extended the Organizational structures by Hiring
additional 247 Engineers since 2012 till 2014.
Development of infrastructure designs and
Estimation system under additional finance
1. Site Plan Preparation and Design of EQUIP support Projects
2. Development of new 56 typical Designs
3. Development of ISD Master Estimation sheet capable of:
• Covering 56 type of BoQ for 56 typical Designs
• Preparing Rate analysis for 150 Construction items identified as common in these 56 typical BoQ
• Automated linkage of Material sheet to rate analysis
• Revised Rate analysis considering the CPWD Rate analysis system
• All the additional line items agreed in Delhi is taken into account
• Consideration of Sequential order of Construction Activities
• Preparing the Summary sheet
Safeguard and Environment:
 Prepared A Sample ESMP After Several Meeting With Bank ESS Staff It Was
Approved By The Bank
 ISD Is Committed To Prepare ESMP For Each Project And Will Submit It To PD Along
With Technical Document
 A Provisional Lump Sum For Considering The ESMP Requirement Has Been Included
In The BoQ And Outlined In The Contract Document.
 Prepared Environmental And Safety Guidelines/Monitoring Checklists With The ESS
Framework Of The Bank.
 Prepared Environmental And Safety Codes Of Practices For The Designers;
 Prepared Environmental And Social Best Practices Guide For School Administration;
 Prepared Project Screening Checklist To Collect ESS Related Data For Screening Of
School Projects During Site Assessment And Survey;
Third Party Monitoring (IRD)
1. The draft Individualized Project TOR for the Third Party Monitoring for
Phase III is already prepared and shared with the WB.
2. It was concluded that 500 visits to be made by the third party during the third
phase. For these visits, the projects are divided into the following categories
•
•
•
•
•
Completed under Equip but not visited in earlier phase
Completed after IRD’s visits in previous phases
Equip I and II: under construction buildings
Additional Finance- New building
Additional Finance – Missing items
Projects affected/under natural hazards
1) Beginning of
development era and
ISD Capacity
2) Current ISD capacity
3) Finding of ISD- 268
schools are located
within vicinity of
Natural Hazard such
as flood, landslide,
and, storms and
avalanche
4) Request from the
Donor Community:
The school is located under flood threat and requires special
attention in terms of construction of protection wall. ISD has
conducted the survey and estimated the cost of the project
DAARRT
Standardization & Capacity Building of ISD
1. DAARRT was contracted in order to standardize reporting formats, produce construction manual, do the
quality monitoring of ISD and provide training to ISD staff, and prepared a comprehensive estimation
format for ISD
2. During the contract period, DAARRT could not complete the deliverables as agreed upon
3. In previous mission it was decided to extend their contract for two months in order to complete the
deliverables
4. Even after the Extended period DAARTT could not complete the work as per the TOR
5. Recently they have submitted draft construction manual which is currently under review stage by ISD
6. Moreover, they still didn’t submitted deliverables such as conducting national lessons learned workshop,
three vehicles, M&E tools and a final report
7. The Estimates prepared by DAARTT were found unsatisfactory during the meeting in Delhi
8. During their assignment with ISD, they could perform:
• Monitoring of 70 projects and evaluation of 20
• Training for site engineers
• Workshop for 68 engineers
• Provision of site reports
Article 25
Capacity Development & Restructuring of ISD
• Article-25 started working with ISD from 22nd Sep to
10th October 2013
• A-25 faced visa and permission problem and finally
the contract period was expired
• The extension is now granted through SPC
• The payment of second installment is in process and
meanwhile, A-25 has submitted their remobilization
plan
Photo: Problem Analysis with ISD core team
Policy, Strategy & Business Process
2010 to 2012:
Where ISD was?
Weak organizational structure
Ad-hoc approach in business at work
Absence of proper database and
reporting systems
Policy & Strategy Adopted
2012 to 2013 onwards:
Where ISD Moving To:
1. Tashkeel enhanced at Centre & Provinces
2. Timely project preparation
3. Centralized database system (still to
improve it)
4. Standard Reporting system
5. Standardization & harmonization of M&E
System & Procedures
6. Supervision strategy & plan
7. Inter & Intra coordination & Communication
8. QC/QA for safe building construction
- Maintenance strategy introduced & procurement decentralized at provincial level
- Project package must include wash facilities , boundary walls & furniture
- Incentives & rewards based on staff performance
- Penalty & rewards to bad and good performing contractors: QC laboratory
testing facilities still lacking
Key Challenges
 Despite enhanced skills and expertise within ISD, current capacity is not
adequate to deliver works efficiently and effectively
 Security is still a big obstacle for visiting project sites
 In order to improve access to project sites, budget for transportation purpose to
monitor the projects is included in the PP
 The Government has stopped paying super skill salary to most of the ISD
technical Tashkeel staff. If we cannot find ways to compensate for the reduced
amount, ISD will certainly face capacity crisis. The matter is already shared
with the bank and seeking the ways to overcome the problem
QUESTIONS & SUGGESTIONS
Where we were
Where we want to be
Monitoring and Evaluation Deportment/ISD
THANK YOU VERY MUCH