Transcript Document
: Facilitating Changes (Financial Management module) Presented by Mr Cheng Soon Keong, Director
12 May 2008
About
= a diagnostic tool + services Facilitate and assist NPOs to Identify gaps in their financial management processes Develop policies and procedures manual with recommendations to guide NPOs along Follow-up Exceptions Internal Control Review Process Improvement
: Building Blocks
Solution Review with RDA Singapore ABOUT RDA Singapore
RDA Singapore was founded in 1982 Provides free, therapeutic horse riding lessons to children and adults with disabilities from all over Singapore Aims to teach people with disabilities to ride to the best of their ability To date, more than a thousand disabled children and adults have been given the opportunity to ride
Solution Review with RDA Singapore
: facilitating changes Scoping Guided Implementation Review & Approve Post – Implementation Review
Understanding RDA’s needs: RDA completed the NPOEssentials Checklist to determine the implementation scope.
NPOEssentials Checklist
Solution Review with RDA Singapore
: facilitating changes Scoping Guided Implementation Review & Approve Post – Implementation Review
Guided Implementation: Users were given hands-on training. User-guides were available as an alternative to explain how to start on NPOEssentials.
NPOEssentials User Guide (available for every module)
Solution Review with RDA Singapore
: facilitating changes Scoping Guided Implementation Review & Approve Post – Implementation Review
Samples available to RDA for reference - Served as a guide too, to kick-start thought process
NPOEssentials Samples (available for every module)
Solution Review with RDA Singapore
: facilitating changes Scoping Guided Implementation Review & Approve Post – Implementation Review Started documenting the processes on NPOEssentials Click on START button
Check for market rate for the donated assets.
Finance Staff
Solution Review with RDA Singapore
: facilitating changes Scoping Guided Implementation Review & Approve Post – Implementation Review Exceptions were identified and highlighted for review
Exception Report: • Date and time printed – any change is • Shows the process and procedures changed • Shows the COG code# that these procedures fall under Check for market rate for the donated assets.
Own procedure practiced Finance Staff
Solution Review with RDA Singapore
: facilitating changes Scoping Guided Implementation Review & Approve Post – Implementation Review
Print the completed procedures and policies Executive Director reviewed and approved documentation Filed and circulated softcopies to Board Members Requesting for Board Approval on hardcopy in the next Board Meeting Print Out Change Summary – tracking document version, author and approving party
File it
Solution Review with RDA Singapore
: facilitating changes Scoping Guided Implementation Review & Approve Post – Implementation Review
Print the completed procedures and policies Executive Director reviewed and approved documentation Filed and circulated softcopies to Board Members Requesting for Board Approval on hardcopy in the next Board Meeting
File it Get Board Approval Approval Signatories
Solution Review with RDA Singapore
: facilitating changes RDA’s Feedback on NPOEssentials
No installation of additional software required Very easy to use, already familiar with MS-Excel application tool Recommended procedures made the documentation process easy to start and follow-through Maintenance of documentation made easy too
RDA’s Feedback on NPOEssentials – Areas for Improvement
The variable parameters such as S$ value, working hours and financial dates could be input separately in a parameters page instead of editing every related procedures
Summary
Scoping Guided Implementation Review & Approve Post – Implementation Review
Facilitate and assist NPOs to Identify gaps in their financial management processes Develop policies and procedures manual with recommendations to guide NPOs along Follow-up Exceptions Internal Control Review Process Improvement