Transcript Creating a PowerPoint With Sound

Creating a PowerPoint
With Sound
PowerPoint 2007 Version
Table of Contents
Creating a PowerPoint with sound
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Table of contents
Using Record Sound to add sound to a PowerPoint
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Using a Narration to Add Sound to a PowerPoint
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Opening Record Sound
Recording sound using Record Sound
Adding a sound file to a PowerPoint slide
Adding an automatic transition to a PowerPoint slide
Using Record Sound to add sound to a PowerPoint conclusion
Opening the Narration tool
Recording a Narration
Adding an automatic transition to a PowerPoint slide
Using a Narration to add sound to a PowerPoint conclusion
Record Sound VS. Narration pros and cons
Good luck!
Using the Record Sound Feature
to Add Sound to a PowerPoint
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The Record Sound feature is a tool that comes
PowerPoint 2007 comes equipped with by default.
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To record sounds, all you will need is a microphone and
a sound to record.
Opening the Record
Sound Feature
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From the PowerPoint menu select INSERT.
Next, click the pull-down
window under the
SOUND heading.
Then click RECORD
SOUND.
Opening the Record
Sound Feature
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By clicking RECORD SOUND, you will open the
recording tool. This tool is similar in nature to the Sound
Recorder tool on your computer.
Recording Sound
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First, make sure a microphone is attached to your
computer.
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Next, to begin recording, click RECORD .
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To stop recording, click STOP.
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To review the sound you just recorded, click PLAY.
Adding a Sound File to a
PowerPoint Slide
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After recording your sound and after you click OK, an
audio icon will appear in your PowerPoint slide.
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You now have a slide with an sound embedded in it.
Adding an Automatic Transition
to a PowerPoint Slide
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After inserting your sound files into your slides, you will
need to set your slides to transition automatically.
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From the PowerPoint menu, start by
selecting ANIMATIONS.
Change your slide transition
from ON MOUSE CLICK.
To AUTOMATICALLY AFTER and
designate a time for your slide.
Adding an Automatic Transition
to a PowerPoint Slide
 HINT:
When selecting a time frame for your
transition, make sure you pick a time that
allows for some transition time i.e. if your sound
file is 30 seconds, make the slide advance
around 35 seconds.
Using the Record Sound
feature Conclusion
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After setting the transitions for all of your slides, your
PowerPoint presentation should be all but done.
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Remember, when recording your audio, be aware of the
timing of your speaking, you do not want to speak too
fast for your listeners to understand, but you also do not
want to speak so slow that your speech sounds
unnatural.
Using a Narration to Add
Sound to a PowerPoint
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By default, PowerPoint comes equipped with a narrator
feature which allows users to add their own personal
narrations to their slides.
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Using the narration features allows you to record sound
for your slides, while also controlling the pace at which
your slides scroll. You can also pause and resume
recording at any time.
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To record sounds, all you will need is a
microphone and a sound to record.
Using a Narration to Add
Sound to a PowerPoint
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Before recording a narration, you will need to have your
slideshow completed so that the narration will sync up
with the text of the slides.
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To begin recording, start by choosing which slide you
want the narration to begin on. You can start on the title
screen, or you can start anywhere in the slideshow.
Opening the Narration Tool
Choose the slide you want to start the
narration on, and click SLIDE SHOW
from the PowerPoint menu.
Click RECORD NARRATION.
Opening the Narration Tool
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Clicking RECORD NARRATION opens a dialog box which
allows you to edit the microphone level and sound quality
of the narration when it is recorded.
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It is not necessary to change these settings, and you can
begin recording by clicking OK.
Recording a Narration
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When recording the narration, be aware of the timing of
your speaking, you do not want to speak too fast for your
listeners to understand, but you also do not want to
speak so slow that your speech sounds unnatural.
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Timing is also important when deciding how much time
to leave between slides. After you are finished recording
on a slide, it is recommended that you wait a
few seconds before clicking to the next slide.
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Leaving time between slides will give you
a slideshow with better pacing.
Recording a Narration
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Clicking OK will open your slide in full screen preview
mode and you can begin recording your narration
immediately.
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When you are finished recording the narration
for each specific slide, simply click on the slide
to begin recording the narration for the next
slide. To PAUSE/ RESUME a slide, right click
on the slide and select the appropriate tool.
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After you are finished recording your narration you will be
asked if you wish to save the SLIDE TIMINGS (the time
left between slides). If you paced your narration
successfully you can save your SLIDE TIMINGS.
Recording a Narration
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If you choose to save your slide timings, a new screen will
open that shows the length of time allocated for each slide.
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If you preview your slideshow, you will see your slides now
progress without needing to be clicked.
HINT: To return to your
normal view,
click VIEW, NORMAL.
Adding an Automatic Transition
to a PowerPoint Slide
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If you did not choose to save your slide timings, you will
need to set your slides to transition automatically.
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From the PowerPoint menu, start by
selecting ANIMATIONS.
Change your slide transition
from ON MOUSE CLICK.
To AUTOMATICALLY AFTER and
designate a time for your slide based
on the pacing of your narration.
Recording a Narration
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HINT: In your presentation, only one sound
can play at a time. So if you have inserted a
sound that is to play automatically, it will get
overridden by voice narration.
Using a Narration to Add
Sound to a PowerPoint Conclusion
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After recording your narration and timings, as long as
your slides are complete, your slide show is essentially
finished!
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Simply by following the instructions from this portion of
the PowerPoint you will have a fully functioning, user
friendly PowerPoint with a narration.
Record Sound VS. Narration
Pros and Cons
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When creating a PowerPoint with sound, you may be
unsure of which method to use, Record Sound or the
Narration tool.
Record Sound
PROS
Record Audio during slide design.
Allows you to record at own pace.
Easy to use interface
Can redo audio for specific slides,
as opposed to having to edit entire
narration.
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CONS
Need to record separate audio
for each slide.
More steps involved in process.
Multiple audio recordings may
become confusing.
Record Sound VS. Narration
Pros and Cons
Narration
PROS
Fewer steps in recording process.
Lets you space transitions while recording.
Easier to pace speaking
Facilitates using notes, by allowing you to
read your slides as you are narrating.
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CONS
Must design slides before
narrating.
Pace of recording may be too
fast.
Interface could be more intuitive.
Essentially need to redo entire
narration if you make a mistake.
Good Luck!
Congratulations, you have completed the Creating a
PowerPoint with Sound tutorial!
You are now ready to create your own clever and insightful
PowerPoint presentations complete with your own
accompanying vocals.
If at any time you need a refresher course in PowerPoint,
feel free to review this tutorial again, or click in the
PowerPoint HELP menu for more assistance.
Good Luck!
This PowerPoint tutorial was created by the Penn State Berks Center for Learning Technologies.
Text, screenshots, and audio by Jess Krysiuk.
PowerPoint is a registered copyright of Microsoft Corporation.
Sound Recorder is a registered copyright of Microsoft Corporation.
Clip Art Courtesy Microsoft.