Transcript Document
Fellowship Upload Process Stephanie Yohn Janine Hartman Welcome • Quick Review of the Upload Process • Reports: What They Do For You • Fellowship Transactions: How to Use Them • Tips & Tricks Fellowship Upload Process Review Fellowship Reports • Two reports: – Job information – Benefit enrollment information • Both reports can be run for: – all benefit-eligible students in a department – a single employee Fellowship Reports, Cont. • Use the AsOfDate • Always run before you upload – Helps determine which transaction to use in loading job information • Run after you upload – You can validate the correct data was loaded Upload Transactions • Three Transactions Available – Enroll: Use this to load a new fellowship or reactivate a former benefit-eligible Fellowship for your department – End Fel Elig: Use this either to extend or end early a current Fellowship student – Shortcode Change: Change the shortcode for a current Fellowship student Upload Transactions • Helpful Hint: To extend a Fellowship and change the shortcode, enter two transactions for the one student on the spreadsheet: – End Fel Elig to extend the appointment – Shortcode Change to update the shortcode – Both transactions can be listed on the same spreadsheet Upload Transactions • Helpful Hint: Upload process cannot be used for certain transactions: – New enrollments older than 90 days from the current date – Terminating Fellowship greater than 30 days retroactive cannot be completed by using the Upload process. Upload Transactions • Helpful Hint, Continued: – Contact the Benefits Transaction Team for retroactive enrollment or terminations • Helpful Hint: Uploaded appointments must be a minimum of 4 continuous months to be benefit eligible Upload Error Message • Error Messages – If an error occurs, a spreadsheet is attached to the e-mail message with details Upload Error Message Student’s Responsibility • Read their @umich.edu e-mail • If @umich.edu e-mail not used, enter forwarding e-mail address on the X500 • Check their junk mail • Review address and update if needed Student’s Responsibility • Make sure their address is always upto-date • Watch for insurance cards from Blue Care Network and SXC Health Solutions, Inc. Health Enrollment Requirements • Social Security Number is required for health plan enrollment • Health ID cards are sent to address on file when initial enrollment is sent • Address changes are sent on the weekly enrollment files, but new cards are not distributed when addresses change Need More Information? • Students should contact the HR/Payroll Service Center for questions regarding their benefit enrollment and eligibility • Student should contact Blue Care Network for specific health insurance coverage questions More Information, Continued • Departments should contact the Benefits Transaction Team for upload questions and help, and for enrollment and eligibility information. The Benefits Transaction Team can be reached via email at [email protected] or via phone at (734) 936-0258 More Information, Continued • Departments should contact the MAIS Help Desk for system related issues. MAIS Help Desk can be reached at (734) 936-7000. More Information, Continued • Written instructions can be found on MyLinc – enter Fellowship in the Search box Questions? Thank You!