Transcript Slide 1

Steve Savarese,
Executive Director
Welcome
Steve Bailey,
Director
ALL-STAR SPORTS WEEK
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Alabama All-Star Sports Week
Principal/Athletic Director Conference
Coaches Education Program
Coaches Outreach Summer Conference
Children’s Scholarship Program
Alabama-Mississippi All-Star football and
basketball classics
• All Sports Mini Clinic Series
Sportsmanship
Manual and
AHSAA Coaches
Directory
Steve Savarese,
Executive Director
New Central Board of Control
Ed Lathan, Mobile (Vice-President)
Dyneshia Jones, Charles Henderson
Jim Garner, Pleasant Home
Larry Boykin, McIntosh
Luke Hallmark, Marengo County BOE
Leonard Riley, Chambers Co. BOE
Mose Jones, AL Johnson
Terry Cooper, Mountain Brook
Moe Smith, Glencoe (President)
Cutis Coleman, Huffman
Don Cox, Russellville
Janet Latham, Athens
Larry Morris, Scottsboro
Clyde Goode, Hazelwood
Craig Pouncey, Montgomery
District 1
District 2
District 2
Bi-Districts 1-2
District 3
District 4
Bi-Districts 3-4
District 5
District 6
Bi-Districts 5-6
District 7
District 8
District 8
Bi-Districts 7-8
State Dept of Education
The main purpose of the Central Board of Control is to hire the executive director,
and oversee all processes of the AHSAA.
Partners of the AHSAA - Making a Difference
“Profit Sharing”
Concerns with raising Fuel Cost/Adjustments
Assigning adjacent Areas in Regions
during Championship Games.
Assigning Local Association Officials.
Mileage allowance .58 per mile.
Increase Travel Allowance To
Schools approximately 20%
Credit Recovery
A maximum of two units (or subjects) earned in an approved
summer school may be counted under the Academic Rule. If a
unit (or subject) is repeated in summer school, the higher
numerical grade for that unit (or subject) may be used to
compute the composite grade average.
An accredited correspondence course may be accepted by a
school system and be one of the two maximum summer units
counted for eligibility purposes. The course must be completed
before Sept. 1
Units earned through Credit Recovery may also be among the
two maximum summer units counted for eligibility purposes. If
Credit Recovery is used to make up Carnegie units, they can
only be accepted if they are earned through a State Department
of Education-approved program.
Joe Evans, Associate
Executive Director
Dr. Lemak Award, Leadership Conference
10 Schools Receive 1st Lemak Award
The schools—Aliceville, Glencoe, Hackleburg,
Hamilton, Hazlewood, Isabella, Lamar County, Lynn,
Mount Hope and Sidney Lanier—each will receive a
$2,500 grant to use in its athletic program. Sixteen
member schools in the AHSAA applied for the needbased grants. The selections were made by a
committee comprised of AHSAA Central Board of
Control members.
Coaches Education
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Non-faculty coaches and first-time coaches in the AHSAA are
required to take two courses – Coaching Principles (NFHS or
ASEP) and Sport First Aid (ASEP or PREPARE) – in the Coaches
Education Program, after which they are eligible to apply for a
coaches card. The courses are recommended for all other
coaches. Courses may be taken for Continuing Education Units
(CEUs).
All coaches must have an active CPR Certification each year.
Note: Each member school must keep on file in the principals
office a verification for each coach that has been certified from
2001-02 to the present (course requirements) and a verification
of all coaches CPR certification. Coaches at member schools prior
to 2001-02 are exempt from the course requirements.
Transfer Rule
• A student is eligible in the school zone in which his/her
parents reside (public, private or parochial schools). Any
student who completes one year's attendance at a school
outside his/her home school zone and fulfills all other
requirements becomes eligible in that school. (This does not
apply to foreign exchange students.)
• A student whose parents make a bona fide move completely
out of one school zone into another school zone may
transfer all his/her rights and privileges to the member
school that serves the area where the parents reside.
Bona Fide Move Rules
(It is the new Schools responsibility to verify previous residence.)
The following factors are basic guidelines for determining a bona fide move:
a. The household furniture of the family must be moved into an unoccupied house
or apartment.
b. All principal members of the family must reside in the new place of residence
c. The original residence should be closed, rented or disposed of and not used by
the family.
d. Nine months at the new residence will be required to make a move bona fide.
Note: If a family moves into a now school zone and remains there for less than
nine months, the move will not be considered bona fide and the family's child who
is enrolled in the new school zone becomes ineligible there the day the family
leaves the new school zone. The student remains ineligible for a full calendar year
from the date the family moved out of the new zone. However, if the student did
not participate in athletics, the period of ineligibility will be 12 months from the
date of the student's enrollment. Custody or legal guardianship set up with anyone
will not establish immediate athletic eligibility.
Divorce
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The eligibility of a student whose parents are divorced is determined by the
following:
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(a) If there has been a divorce or a legal separation in a family and sole or
physical custody has been awarded by the court granting the divorce to one of
the parents, the athletic eligibility of
the student will be established at the school that serves the area where that
parent resides.
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Note: If joint custody has been awarded and a transfer is involved, the student
must attend the new school for one year before becoming eligible.
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(b) If it becomes necessary at a later date for the student to reside with the other
parent, the move will be accepted as a bona fide move if the court that granted
the divorce changes the custody to this parent. This type of move will be
accepted for immediate athletic eligibility purposes only one time. Therefore, if a
student subsequently decides to return and reside with the first parent in a
different school zone, the student will be ineligible for a period of one year.
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Custody or legal guardianship assigned to anyone (including relatives) will not
establish immediate athletic eligibility.
Use of School Facilities
(Offseason)
• During the school year, exclusive of allowable
dates, a school’s gymnasium and other
facilities may not be open after school for
practice and no balls or equipment of any
sport may be used to develop skills.
• Weight training and conditioning programs
are exempt from these restrictions.
Outside Participation Rule
• A student who is a member of any school athletic team (grades 7-12)
may not participate (includes practice) on a non-school team in the same
sport during the school season of that sport. Also, a member of any
school athletic team may not participate in an outside sport activity in
the same sport during the school season of that sport.
Private individual instruction is not considered an outside sports activity.
A team's season begins the day of that
team's first contest and ends when that
team's season has been completed.
• A student who violates this rule becomes ineligible to compete on that
school team or in that school sports activity for the remainder of that
school season. Any student who participates on an outside team after
the school sport season begins is ineligible to join that school team for
the remainder of the season.
Wanda Gilliland,
Assistant Director
Coaches Restrictions
• Roles of Coaches: Outside the sports season
during the school year (includes the school
day), no coach or non-faculty coach from a
school’s staff in any sport may hold organized
practice or competition in that sport for
students from his/her school or feeder
school(s). The only exceptions are the
allowable fall evaluation periods for spring
sports, the spring evaluation periods for
basketball and volleyball and the spring
practice periods for football.
Athletic Physical Education Period
• During an Athletic Physical Education Period,
a ball of any sport may be used but no
instruction can be given.
• Athletic PE can not be used as a training
ground for athletic competition outside of
the sports season.
Ejections, Fines and
Penalties
AHSAA Conduct Rule
(Effective 2008-09)
Coaches and players that are ejected from contests in all sports
will receive the following penalties:
First Ejection: Minimum $300 fine.
(The fine can be reduced one time to $100 if
the person fined completes the STAR
Behavioral Mode within 10 days of the date
of the ejection.)
Second Ejection: Minimum one-game suspension and $500
fine
Third Ejection: Minimum suspension for the remainder of
the season and $750 fine
NOTE: If an ejection occurs during the final contest of the
season, a monetary fine will be placed on the school according
to its severity and what number of ejection it is.
FINE PAYMENT PROCESS
• The first step is reporting the violation of ejection to the
AHSAA.
• Step two will be notification from the AHSAA to the school
in writing of the ruling and/or fine with an invoice attached.
• A school has 30 days to pay the fine. If an appeal is made,
the fine is still due in the 30-day period with any refund sent
to the school if the appeal reverses the decision.
• If a fine is not paid in 30 days upon notification from the
AHSAA, a second letter will be mailed. A school has 10 days
from notificaiton in the second letter to pay the fine. If not,
then the fine will be doubled.
BEHAVIORAL MODE
• Provides schools an opportunity to work closely
with students with behavior or control problems.
• Allows schools with sportsmanship violations such as ejections to develop
a proactive program and thus reduces fines levied against the schools once
completed.
• If completed within 10 school days the first ejection fine will be reduced
from $300 to $100 .
Practical Solutions
Real Results
Meaningful Change
Foreign Exchange Students
• A foreign exchange student attending a member
school located in the school zone where the host
family resides is eligible to receive a waiver of the
Transfer Rule for a period of one year.
• Foreign Exchange Student Registration (Form 4)
• 2008-09 CSIET Advisory List (approved Foreign
Exchange programs)
CAN NOT BE USED AS A RECRUITING TOOL.
Foreign Exchange Student Forms
Greg Brewer,
Assistant Director
Security for Officials, Teams
Security should be provided for officials from the
time they arrive at the contest site until they depart
from the contest site. They should be provided a
dressing area away from other contest
participants. A uniformed officer or school staff
member should escort the officials to and from the
provided dressing area to the contest playing area
and back. This should be done at the beginning of
the contest, during the contest and at the end of the
contest.
Assignment of Officials
"The AHSAA is adopting a new assignment
procedure for officials in the preliminary
rounds of all playoffs in every sport. Officials
will be assigned from the closest local
associations due to the rise in fuel
prices. Other considerations on assignments
will become secondary to the mileage issues."
2008 New Playoff Assignment Procedures
Baseball
1. First Two Rounds: Associations Assigned Closest To Hosting School without regard
to other policies. (Directors Approve Individuals Assigned)
2. Third and Fourth Rounds: Associations Assigned Using All Policies. (Directors
Approve Individuals Assigned)
3. Finals: Individuals Selected by State Office.
Basketball
1. Area Tournaments: Associations Assigned Closest to Hosting School without regard
to other policies.
2. Sub-Region Games: Associations Assigned Closest to Hosting School without regard
to other policies.
3. Region Tournament: Individuals Selected By State Office.
4. State Tournament: Individuals Selected By State Office.
Football
1. First Two Rounds: Associations Assigned Closest To Hosting School without regard
to other policies. (Directors Approve Individuals Assigned)
2. Third and Fourth Rounds: Associations Assigned Using All Policies. (Directors
Approve Individuals Assigned)
3. Finals: Individuals Selected by State Office.
Soccer
1. Sub-State Round One: Associations Assigned Closest to Hosting School without
regard to other policies. (Directors Approve Individuals Assigned)
2. Sub-State Round Two: Associations Assigned Closest to Hosting School without
regard to other policies. (Directors Approve Individuals Assigned)
3. State Tournament: Individuals Selected By State Office.
Softball
1. Section Tournaments: Associations Assigned Closest to Hosting School without
regard to other policies. (Directors Approve Individuals Assigned)
2. Region Tournaments: Associations Assigned Closest to Hosting School without
regard to other policies. (Directors Approve Individuals Assigned)
3. State Tournament: Individuals Selected By State Office.
Volleyball
1. Area Tournaments: Associations Assigned Closest to Hosting School without regard
to other policies. (Directors Approve Individuals Assigned)
2. Region Tournaments: Associations Assigned Closest to Hosting School without
regard to other policies. (Directors Approve Individuals Assigned)
4. State Tournament: Individuals Selected By State Office.
Wrestling
1. Section Tournaments: Associations Assigned Closest to Hosting School without
regard to other policies. (Directors Approve Individuals Assigned)
2. State Tournament: Individuals Selected By State Office.
Track
1. Section Meets: Associations Assigned Closest to Hosting School without regard to
other policies. (Directors Approve Individuals Assigned)
2. State Meets: Individuals Selected By State Office.
When the document states without regard to other policies, it means the following
assignment policies which have been used in the past where appropriate:
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Neither school contracts during the season with the assigned association.
The mixed crew policy signifying a crew mixed racially.
Allowing a scratch procedure.
Not repeating an association to the same school during the playoffs.
Assign associations based on quantity of qualified members.
Online Referee
Management Solutions
What is RefPay?
A new system where schools, conferences and
officials associations transfer funds
electronically. The most common use will be for
schools and associations to pay officials’ game
fees.
Online Referee
Management Solutions
For Schools and Officials
Security
RefPay was designed to protect your data. Our 128-bit
encrypted website uses the same technology as most online
banks. Arbiter employee access to RefPay information is
completely restricted and all accounts audited daily. RefPay
funds are kept in an FDIC-insured account with a fullyaccredited and trusted local bank. The employees involved
with RefPay have been bonded.
Online Referee
Management Solutions
The Arbiter Customer Support Phone Number is:
800-576-2799.
The RefPay Customer Support Phone Number is:
877-773-3729.
The AHSAA Phone Number is: 334-263-6994.
Steve Savarese,
Executive Director
Catastrophic Insurance
Proposal Process
2007-08 Legislative Proposals
• 15 Proposals submitted for a vote
• 177 Schools voted on these proposals
• No proposals passed with 2/3rds vote from the
Legislative Council
• Coaches can view the proposals on-line, but only
principals can actually submit the school vote to
the State Office through the on-line procedure
Content Management
NEW ONLINE REQUIREMENTS FOR ALL SPORTS
POSTING SCHEDULES
Schools must go online to the AHSAA website Member Section
and enter season schedules for all sports by the deadline dates
listed below for sports in each quarter. Failure to do so will result
in a fine of $100 assessed to the school. Schools should go
online and make any schedule changes immediately as they
occur.
Deadlines for posting schedules:
March 1 – fall sports (football, volleyball, cross country,
swimming)
Sept. 15 – winter sports (basketball, wrestling)
Jan. 15 – spring sports (baseball, softball, outdoor track, soccer,
golf and tennis)
Content Management
NEW ONLINE REQUIREMENTS FOR ALL SPORTS
POSTING SCORES
Schools are also required to post scores of contests online
immediately following all contests in the regular season (and
within 24 hours after regular season tournaments). Results must
be posted no later than 30 minutes following a regular season
contests. Failure to do so could result in a fine of $25 assessed
to the school.
In post-season playoffs, failure to report scores in the same
manner will result in a $100 fine assessed to the school.
Instructions will be posted on the AHSAA website
Member Section.
Content Management
NEW ONLINE REQUIREMENTS FOR ALL SPORTS
CHAMPIONSHIP PROGRAM INFORMATION
Information pertinent to the championship programs of all
sanctioned sports will now be made available on the AHSAA
website. All these details previously appeared in the fall, winter
and spring sports books which are no longer being published.
Details outlining the fall and winter sports will be available
online Aug. 1. The spring sports details will be available Sept. 1.
Note: The AHSAA Handbook will continue to be published and
furnished to all member schools.
Steve Savarese,
Executive Director
Dr. Ken Blankenship
BRYANT-JORDAN PROGAM
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Named for former Alabama football coach
Paul “Bear” Bryant and former Auburn
football coach Ralph “Shug” Jordan.
This unique program honors 48 regional
scholar-athlete winners and 48 student
achievement winners – one each from
AHSAA’s eight districts in each of six
classifications.
• $700,000 in scholarships to be
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distributed this year. 1,926 student athletes
have received more than $6,690,000 in
scholarship assistance.
23rd annual Awards Banquet and Ceremony
was April 14 at Birmingham Sheraton Hotel
Ballroom.
Nine Alabama colleges and universities
participate by offering a total of 19
renewable tuition scholarships to BryantJordan winners.
Elvia
Henderson
School Instruction to Member Site
Log-In Instructions New Site
Log-In Instructions Old Site
Assign Passwords to Staff
Adding MS/JH Students to HS Roster
Lost or Forgotten Password
Lost or Forgotten Password
Student Units & Averages & Grade Level
Documenting Coaches Education
Classes
Contact Information
Charlotte
Davies
PDF FORMS
Registering Electric Clock Operators
ECO Examination
Submitting Proposals
Sanctioned Events
Sanctioned Event Form 9
Approved Sanctioned Events
Hall of Fame Nomination
Ron Ingram,
Communications
Sports Declaration
1. Click the Schools link on the left navigation menu on Member School home page.
Then click on Invoices/Form 1.
2. The list of schools page will be displayed. Find your school and click on the edit
icon (the pencil in the left column) and it will display the school you selected on
the screen.
3. Click on the Sports Declarations button located just above the school name.
4. Once the Sports Declaration Page is displayed, examine the sports that are
applicable to your school for the 2009-2010 school year. (2009-2010 will appear
for all sports). Carefully make sure the appropriate boxes are checked. The
sports declaration form has two pages so make sure to click on each page. THIS
STEP WILL BE DONE NEXT SPRING WITH A MAY 1 DEADLINE.
5. The sports declarations will automatically roll from one year to the next so
insure that any new sports added or old sports dropped are correct.
6. Make all changes for 2009-2010 next spring by May 1. Then hit Update located at
the bottom of the screen on the right.
7. Declaration changes for 2008-09 are already made. If any changes are necessary,
call the AHSAA office at 334-263-6994 and a staff member will assist you.
Sports Declaration
Submitting Schedules
Posting schedule directions
1. Click on Schedules/Scores link on the left navigation
menu on the Member School home page screen.
2. Select the appropriate school from the drop-down
menu and click on the name to put name in the field.
3. Select the appropriate sport from the drop-down
menu (being careful to note level of competition)
and click to put in field.
4. Select the appropriate year from the drop-down
menu (being careful to note level of competition)
and click to put in the field.
5. Once entered, click on the green button which sends
you to Add Schedule pages.
6. Follow directions which are listed below and on
website.
Submitting Schedules
Add Contest
Step
Step
Step
Step
Step
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2:
3:
4:
5:
Select the desired Opponent(s).
Select the desired Sport Team.
Click the "Add Opponent" button.
Select the school that will be the Home / Host team.
For each team, select whether the game is "Required",
"Designated", or "Not Required“.
Step 6: Ensure that the contest site information, date and time are
entered correctly.
Step 7: Click the "Save" button.
If the contest site information is incorrect, please change the
information to reflect the location where the contest will be held.
You must add one contest at a time and must also make any
changes to the schedule immediately when changes occur.
Submitting Schedules
Posting Scores
1. Click on Schedules/Scores link on the left navigation menu
the Member School home page screen.
2. Select the appropriate school from the drop-down menu
and click on the name to put name in the field.
3. Select the appropriate sport from the drop-down menu
(being careful to note level of competition) and click to put
in field.
4. Select the appropriate year from the drop-down menu
(being careful to note level of competition) and click to put
in the field.
5. Click on Record Scores in the last column on the right.
6. Fill in proper fields (score boxes).
7. Save score.
THAT’S IT!!!!!
Posting Scores
Submitting Rosters
1. Click the Create Roster link on the navigation menu on the left hand side of the
screen. The Create Roster page will be displayed.
2. Select your school from the School dropdown menu.
3. Select the sport for the roster you are creating from the Sport dropdown menu.
4. On the left side of the screen, a list of all of the athletes in your school will be
displayed.
The list of athletes may be filtered by using the Gender, Eligibility, Age or Grade filters.
5. To place an athlete on the roster, select the athlete(s) on the left by checking the
box to the left of their name, and then click the green arrow that points to the
right. This will move the athlete over to that sport’s roster.
6. If required, enter the Height, Weight and Jersey Number into the appropriate fields.
7. When the roster is complete, the roster can be emailed to anyone desired. In the
Email This Roster To field, type the email address of the person you are sending the
roster to. Click the Send button.
8. To print this roster at this time, use the email roster feature to email a copy of this
roster to your own email account. Then, you can view, print and forward this roster
as desired.
Submitting Rosters
SPECIAL SERVICES OF AHSAA
•Administers rules and
regulations of member schools
to more than 412 high schools
and 275 junior high and middle
schools in Alabama
•Oversees eligibility of the more
than 120,000 student-athletes
who compete
•Compiles and publishes
various publications including
AHSAA Directory, Fall, Winter
and Spring sports books and
numerous on-line forms
necessary for such
administration
AHSAA Issues
&
Open Forum