Open Journal System - free online workshop

, EIFL, Open Access week,26 st October 2011

Use of Open Journal Systems by Lithuanian Journals

Eleonora Dagienė Director of Vilnius Gediminas Technical University (VGTU) Press Chair of the Council of The Association of Lithuanian Serials 1

Open Journal System - free online workshop, EIFL, Open Access week, 26st October 2011

Journals on the Web

Only modern and professional electronic journal

publishing helps journals to be acknowledged, visible, popular, cited and gives many other advantages.

http://tonyrueb.com/wp-content/uploads/2010/08/internet.png

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Open Journal System - free online workshop, EIFL, Open Access week, 26st October 2011

Journal Platform (Taylor and Francis On-line )

3 We always try to learn from those with more experience. For this reason, we analyse how journals are issued by renowned and acknowledged publishers.

One of them would be

Taylor and Francis

. VGTU publishes twelve journals in co-operation with this publisher.

Open Journal System - free online workshop, EIFL, Open Access week, 26st October 2011

Oxford Journals platform created by HighWire

4 For comparison, I always present a sample High Wire platform created by Stanford University to Oxford Journals.

FYI: Stanford University also participates in the PKP (Public Knowledge Project).

Open Journal System - free online workshop, EIFL, Open Access week, 26st October 2011

SAGE open is a new open access publication from SAGE

http://sgo.sagepub.com/ 5 I gave an argument to penny-pinching Lithuanian editors that all innovations can be implemented in OJS. It will not have endless HighWire platform possibilities, but why shouldn’t we start with more simple things?

E. g., SAGE open launched this July, has an option for readers and the academic community at large to continue the peer review process after online publication.

Let’s learn from more experienced colleagues and try implementing additional technological innovations into systems of our journals.

Open Journal System - free online workshop, EIFL, Open Access week, 26st October 2011

A Sample of Journals Using Open Journal Systems

Before starting with OJS, we looked at the list of journals on the PKP website to find out what journals and how OJS is used in their publishing. 6 http://pkp.sfu.ca/ojs-journals

Open Journal System - free online workshop, EIFL, Open Access week, 26st October 2011

Open Journal Systems:

more than 10 000 installations from around the world (July 2011)

Open Journal Systems

Installation and Their Geography

Journals using

Open Journal Systems

by continent (January 2010 - 5044 journals) 7 http://pkp.sfu.ca/ojs-user-numbers I demonstrate this slide often and I always mention that the growing number of installations which doubled during last year best proves the big success and credibility of OJS.

http://pkp.sfu.ca/ojs-geog

Knowledge Exchange Workshop at COASP 2011, 21-23 September, Tallinn

Examples of Open Journal Systems of the Lithuanian Journals

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Open Journal System - free online workshop, EIFL, Open Access week, 26st October 2011

Open Journal Systems Advantages and Their Features

1.

2.

3.

4.

OJS is implemented and controlled locally (an institution manages the system at its own accord).

Editors set their requirements, sections, review processes and other issues.

All journal publishing processes take place directly on-line (content is submitted and managed on the Internet).

If one of the participants retires, nothing is lost because all content is on the system.

5.

6.

7.

There is a possibility of postponing Open Access by setting embargo period.

Search engines index all the system’s content. Notices by email and possibility of commenting for readers.

8.

9.

Full help on the Internet.

The system has an open code: it is possible to improve the system at the institution.

10. Easily customized design.

We agree with all the advantages and features of OJS listed on the PKP website.

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Open Journal System - free online workshop, EIFL, Open Access week, 26st October 2011

Comparison of real OJS Installation in LT and suggestions (1)

1.

2.

3.

4.

Leave caption “Open Journal Systems“ in English in the menu on the right in all versions of the journal system (this shows an academic status of a journal, however when translated into Lithuanian it becomes non-informative) The website of a journal should be bilingual if it is published in Lithuanian or other languages than English (there is a great possibility of installing as many languages as a journal needs) The main page should be in English (due to foreign users and journal dissemination in the world who may fail to find the button changing the language into English) To include logos indicating the belonging to important institution (association, organisation, etc.) or usage of innovative technologies in journal publishing 10

Open Journal System - free online workshop, EIFL, Open Access week, 26st October 2011

Comparison of real OJS Installations in LT and suggestions (2)

1.

We changed the top menu because we thought that the standard menu was too complicated.

2.

The top menu can be structured in various ways, depending on the attitude of the editorial board on some captions (translation to Lithuanian or other languages should correspond with English) 3.

Information about the editorial board and its structure as well as requirements for authors should be easy to find (the most important information about research journals) 4.

The main page (HOME) should indicate aims of a journal, its subject areas, databases (information according to which authors choose a journal) 11

Open Journal System - free online workshop, EIFL, Open Access week, 26st October 2011

Our Suggestions for OJS Installation (1)

12 Information about a journal should be laconic (no more than 5 – 6 sentences) and eye-catching to attract authors We suggested making slight changes to the standard HOME page so that the title page contained the main information about the journal, which usually determines the author’s decision whether to submit his/her manuscript. Among the main information there should be: ISSN numbers, i.e. journal indicators at the top so that we did not have to search; Aims and Scope in five sophisticated sentences; Abstract and Indexing – to show how many databases have acknowledged the scientific quality of the journal. Moreover, this information shows if the editorial board takes care about the promotion of articles, who should be contacted and how the manuscript should be submitted. All other information would be available in other pages.

Open Journal System - free online workshop, EIFL, Open Access week, 26st October 2011

Our Suggestions for OJS Installation after six VGTU journals were launched (2)

Separate OJS system should be implemented for each journal because: 1.Personalized internet addresses, having journal initiatives and so on, can be allocated: http://www.btp.vgtu.lt; http://sm hs.eu; http://www.statisticsjournal.lt 2.It is better for search engines (IT specialist recommendation).

3.Different journals have different editorial boards and other authors so the user list would be overloaded. There is a possibility, however, of registering using the same data on the system of the other journal. 4.Different system used for different journal does not overload the system so much, thus it works more speedily (IT specialist recommendation).

5.All journals of an institution can have different looks, however, if chosen appropriate colours, they can have a common style adapted to an institution.

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Open Journal System - free online workshop, EIFL, Open Access week, 26st October 2011

CrossRef Indicators

CrossRef created the most advanced innovations for journal publishing. This is the reason we chose them for our journals.

I will be glad if these numbers look familiar to you as this means that your organisation is a member of CrossRef.

If this is the first time you hear about CrossRef, I suggest watching a short video. You can find it at http://www.crossref.org

/CrossRefAnimation.html

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Open Journal System - free online workshop, EIFL, Open Access week, 26st October 2011

CrossRef - Digital Object Identifier

1. Digital Object Identifier (DOI) ensures a constant access to an article, book or other publications (a publisher is responsible for declaring a correct URL address) 2. If a publisher, librarian or others use the following link:

http://dx.doi.org/10.XXXX/xxxx

to a publication in databases, catalogues and other sources, a publication will always be available (CrossRef ensures that this link is active and working) 3. DOI generation projected by Open Journal Systems (however this possibility should be developed) 4. DOI metadata helps to identify who cites an article (Cited by Linking service) if a publisher registers an XML file with publications on the reference list.

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Open Journal System - free online workshop, EIFL, Open Access week, 26st October 2011

CrossRef Possibilities

16 Cited-by is used by different journals.

VGTU programmer wrote a script for Cited-by which was implemented into OJS used by VGTU journals. Now this script can be used by everyone.

Please note that Cited-by only functions within CrossRef and shows citations taken from journals that also provide DOI numbers and XML files with reference lists. This means that the more publishers provide exhaustively described DOI, the more effective this service will be.

Open Journal System - free online workshop, EIFL, Open Access week, 26st October 2011 17 VGTU support for CrossMark initiative seemed to be something fantastic for us when we used simple journal websites. We, however, also need to improve and expand this for other VGTU journals yet.

Open Journal System - free online workshop, EIFL, Open Access week, 26st October 2011 18 For statistics purposes, we implemented Google Analytics in our journals.

Open Journal System - free online workshop, EIFL, Open Access week, 26st October 2011 19

Open Journal System - free online workshop, EIFL, Open Access week, 26st October 2011

Conclusions for Using OJS in Journal Publishing

Having implemented eight Open Journal Systems, I can say it is easy to do that. All you need is: 1. Big willingness and being sure that everything is possible to implement in OJS. 2. Using non-standard OJS, you will also need some help of a young and creative IT specialist who can take part in PKP forums and get feedback from peers from around the world.

Aiming to be visible, easily found and acknowledged by the worldwide academic society, all research journals should implement not only Open Journal Systems to manage journal content and have professional Open Access, but also register articles’ DOI, use CrossCheck to check manuscripts, Cited by Linking widget, and other latest technologies designed for journal publishing.

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Open Journal System - free online workshop, EIFL, Open Access week, 26st October 2011

Thank you

Eleonora Dagienė

[email protected]

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