Transcript Import & export process with CCS Hungary System

INTRODUCTION TO
CARGO COMMUNITY SYSTEM
What is CCS?
Cargo Community System (CCS) is an institution typically organized on national
bases. CCSs usually are established with the help of national airline, but stay
independent and neutral, representing various parties of air cargo industry.
The main mission of CCS is to function as the multilingual communication
channel between the parties in full compliance with the international standards
(UN, IATA, FIATA, CCC) of the industry. This means that CCS is the connection
tool and platform that integrates all the parties (Forwarding Agents, Airlines,
Handling Agents, GSAs, Local Authorities) with each other directly or via means
of standard message exchange, acting as a transmitter. In this case CCS translates
all received EDI messages sent by different standards and distributes them among
relevant parties in the appropriate formats.
National CCS’s task is also to provide solution for those parties who do not have
automated system of their own to join this channel.
With this, national CCS helps to achieve the final goal which is the „accurate” and
„paperless” air cargo transportation.
What are the advantages of a
national CCS?
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All members of the logistic chain can communicate with each other without
making significant investments (e.g.: develop their own forwarder system,
purchasing hardware, installing a SITA connection etc.).
Joining to CCS system is inexpensive, that's why it doesn't increase the service
price i.e. freight rate. At the same time this solution results increased
competitiveness of national products and favors local forwarders.
The technical improvement becomes easier and the „paperless” cargo
transport becomes a reality with the help of CCS. No more manual paperwork,
no more delays because of mistakes caused by verbal communication and
missing documents.
The forwarders can offer the same quality service like multinational integrators
but can still maintain personal relationship with customers even on a slow
market.
With the help of CCS system the shipping of special air cargo consignments is
as easy as shipping general cargo.
The forwarding agent can become mobile indeed as with a notebook and a
cellular phone he can even make a reservation and ask a status request of a
shipment from his car or from his customer’s permise.
Who are we?
The Cargo Community System Hungary Ltd. was established by three enthusiastic young man in
1993 primarily to set up the Cargo Community System of Hungary to provide direct electronic
communications between the systems of air forwarders and the airlines.
After two years of software specification and development, we started our service at our first partner
successfully. From that time the number of our partners and their workstations is continuously
rising up, thanks to our leading product, CCS Hungary Air Forwarder system and the provided
additional services. Nowadays the CCS Hungary AWB is working on more than a hundred
workstations all over the country.
During these years the portfolio of our company has been extended. Today we offer for our Partners
fully comprehensive IT solutions on every field of air cargo industry.
Our portfolio consists of the whole range of IT services from distributing and supporting air cargo
software for every member of air industry up to systems maintenance (7 days/24 hour) including
even hardware and network equipment distribution etc.
We are proud of the fact that despite this versatility we can satisfy the quality requirements of our
customers.
Judging by the feedback of our customers our major strength is the flexibility, extremely fast
response times, and cost effective but efficient IT solutions.
We select our colleagues with the highest prudence. The freedom of creativity and observance of
quality standards is an everyday reality in their work.
Company Mission Statement:
We serve customers not as an anonym service provider, but we wish to develop a mutually fruitful
personal and business relationship with them.
We do our best in order to understand their IT issues and priorities, and find a solution for them as a
result of collaboration.
What advantages
does CCS Hungary offer for you?
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A ‘ready to use’ solution to speed up logistics movements. Customer can expect
economic growth by faster and a more accurate forwarding of goods.
Competitive advantage for the national forwarders, for the national airports and
airlines.
A tool to secure the air cargo market to avoid unwanted control by others.
A tool to standardize the forwarder activities.
The right way to achieve ‘paperless cargo’ according to the latest IATA
recommendations (e.g.: IATA e-freight).
A solid platform to introduce bar-coded identification.
Exclusive distribution right in your country for CCS Hungary Air Forwarder system
(CCS Hungary AWB) software package
- monthly profit without investment
- no competition
Know-how, intelligence that comes with the system both for all users.
Easy to tailor make to perfectly meet Your national requirements.
Easy to translate to local language.
A possibility for authorities to interface and control.
Who can be the possible customers
and why?
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Forwarding Agents:
- the use of CCS Hungary Air Forwarder system (see details later) can save time and money
- accurate and paperless air cargo shipping
- no need of investment for software or special hardware
- avoiding personal mistakes by automation
- continuous development by industry requirements is free and makes the system up to date all
the time
Airlines:
- receive FWB (master air waybill data), FHL (house air waybill data) and FFR (reservation
request) standard IATA messages, no need of manual entry (no user interface)
- FSR/FSA status information exchange instead of phone contact with forwarders
- FVR/FVA schedule information exchange instead of phone contact with forwarders
- IP connection can be set up to save SITA costs
Handling agents:
- receiving FWB (master air waybill data), FHL (house air waybill data) standard IATA
messages, no need of manual entry (no user interface)
- IP connection can be set up to save SITA costs
- if they serve shippers directly they can also use CCS Hungary AWB software to issue an
AWB, print bar-coded labels and making reservations to airlines
Airline representatives, GSAs:
- built-in database (IATA tariffs, airport and city codes, carriers)
- SITA telex communication center to communicate with their represented airlines by telex
- a tool to receive copy of FFM, FFR, FSU messages from handling agents and forwarders
Small airports:
- a cheap replacement for online SITATEX workstation to send and receive SITA teletype
messages
Int. Ground Handlers’
System
Structure of CCS with
communication channels
Countryside, smaller airport
CCS Hungary
center
SITA TELEX
NETWORK
INTERNET
WebTrack
Airlines System
Airline
representative
Local Handling Agent’s
system
Forwarding Agent
Forwarding Agent
Main functions and advantages of
CCS Hungary AWB
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The software is designed for network use, there is one database, no double entry, all the
user can see the same information.
Up to minute fresh schedule information can be obtained from airline systems directly.
You can make/modify/cancel cargo reservations computer-to-computer in partner
airlines systems.
Less manual work (phoning, mailing etc.) to make a reservation. After the airline's office
closed you can still make reservations.
The system helps you to make IATA standard master (MAWB) and house (HAWB) air
waybills with automatic/manual/ULD/as agreed rating. Full functional autorating and
autopricing are included.
You can save air waybill masks and use them later to issue similar air waybills quicker.
You can print/reprint AWBs with matrix or laser printer (From 1st of October, 2004 IATA
permitted to print AWBs by laser printer on a plain paper – cost saving on special AWB
paper and matrix printer).
You can send FWB (Master Air waybill data), FHL (House Air waybill IATA data)
messages electronically to airlines and handling agents. You can avoid the high cost
charged by airline for manual entry of MAWB and HAWB into their system. Also at
handling agents you may have a shorter flight closing time if you send previously the
data of your shipments.
To send pre-alerts AWBs can be saved as a picture and attached to an e-mail.
You can print a HAWB manifest with FHL sending control.
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You can request status information (FSR/FSA) about shipments from handling agents
and airlines. Accurate information from the handling agent’s and airline’s systems will be
received within a minute. You can avoid phoning to handling agent and with it the phone
cost and valuable work time in case of busy phone lines. Also personal mistakes or
misdirection can be avoided.
FSU (status information update) messages can be received from handling agents and
carriers that they send automatically when status changes.
Packages without bar coded labels are in danger of loss or delayed at all the big airports
around the world. Bar coded labels are required all around the world for the easier
identification of shipments. The IATA standard bar coded labels can be printed for the
packages.
You can receive into the CCS Hungary AWB, “Notification of Arrival” messages which
are automatically added to the shipment history. If required they can be printed out
automatically upon receipt.
You can list your arrived import shipments by handling agent and date period. You can
plan your truck which will pick up the import shipments from each handling agent.
The hand over of consignments at Ferihegy airport between bonded warehouses is
controlled by the CCS Hungary AWB, there is no need of paper and manual work nor
from the forwarding agent and handling agent side, nor the Authorities side.
Your work is supported with basic databases like airport and city codes, carriers and
other charges. You can avoid the manual search for these must information for issuing an
air waybill and in case the cost of buying IATA book.
History for each shipment recording all manual entries and related messages.
Online help with suggested problem solutions. Help and user training in the same time.
Optional web based tracking module (CCS Hungary WebTrack) for shipper and
consignee.
IATA standard messaging
The CCS Hungary Air Forwarding system has been developed to be
capable to receive and to send the latest and previously released IATA
standard messages. This makes the system to connect to any kind of
systems in the air industry with standard messaging.
The messaging structure and messages types can be seen later.
Types of IATA standard FSA/FSU messages which are not detailed later:
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FSU/BKD – shipment has been booked
FSU/AWD – documents of shipment has been received
FSU/RCF – shipment has been received at the airport
FSU/MAN – shipment has been manifested
FSU/DEP – shipment has departed
FSU/NFD – consignee has been notified
FSU/DLV – shipment has been delivered to consignee
FSU/RCT – shipment has been received from another line
FSU/TFD – shipment has been transferred to another carrier
Main menu of CCS Hungary AWB
Similar to every software, users
have to log-in to CCS with
entering their user name and
password. This method is for
protecting Forwarding Agents
against stealing business
information about their
shipments by the competitors.
Every taken step is recorded in
the history with date, time, user
name and transaction details.
Air Export Process
Air Export Process
Price quotation phase
EDI
Airline Cargo systems
(like CCS Hungary BACH)
Inquiry for export by mail
CCS Hungary AWB
Offer for export by mail
Shipper
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Ask for flight schedule
information
Ask for flight schedule information
before sending the offer
Air Export process
Reservations Phase
EDI
Paper
flow
Local Handling Agent’s system
(like CCS Hungary BACH)
International Forwarder
In-house system
Airline Cargo systems
(like CCS Hungary BACH)
Offer for export by mail
CCS Hungary AWB
POA for export shipment
Shipper
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Check flight schedule information
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Make reservation
Make a reservation
after receiving POA
EDI
Paper
flow
Air Export process
„Ready for carriage” phase
Cargo flow
Local Handling Agent’s system
(like CCS Hungary BACH)
Airline Cargo systems
(like CCS Hungary BACH)
Commercial dox
for export shipment
Shipper
Cargo arrival at
Forwarder’s warehouse
CCS Hungary AWB
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Issue AWBs
Issue HAWB manifest
Issue bar-coded labels
International Forwarder
In-house system
Issue an AWB by IATA standards
From the system anyone can issue a IATA standard full MAWB or a HAWB within
1 minutes.
The system helps and control the user to issue a correct AWB with user help,
mandatory and optional fields, autorating, built-in IATA rate database and other
IATA codes and also with masks. There is also a great visual help for users. When
they fill the boxes on the AWB creating window, the system shows to him/her on
the right side of window , the picture of neutral AWB and the field which was
entered with data. Into this AWB picture can be opened the help function for user.
All the information in red defines the mandatory fields, and clicking on line the
system takes the user to the given field.
After the user sent out the reservation the system puts all the data (routing, pieces
and weight, description of goods and special handling codes) from the reservation
to the AWB appropriate fields. Above it the user only needs to fill in the shipper,
consignee and also notify fields, and put on the AWB the other charges with
autocost module.
The AWB creating window is separated by functions:
1. Entering the shipper, consignee and also notify fields: on this tab the user can
enter all the possible customer data
2. Routing, currency and payment mode: user can check or modify the routing of
the shipment and the payment method (in default MAWB is PP, HAWB is CC)
Issue an AWB by IATA standards
3. Autorating: when user enters the weight and pieces of shipment the system
automatically calculates the freight cost by using IATA rates to the given
destination and airlines. On this tab also there is the possibility for the ULD and
RCP rating. The user can also choose the necessary corates or surcharges from the
built-in database. The chargeable weight can be calculated and entered by the
system after the user entered the dimensions. Of course users can built up an
other charges database as well and with the Autocost button they can put them
onto the AWB.
4. Other information: on this tab the user can enter information to general
information fields (e.g.: accounting information, under tariffs, handling
information). Also on this tab can be entered the special handling codes of
shipment.
5. Issuing details: every field is filled in on this tab with the already entered basic
data. Of course user can modify it in case of need.
6. Manifest information: on this tab all the HAWBs of the given MAWB or the
MAWB of the given HAWB can be viewed and opened.
After filling in the AWB in the header of the window there are different function
for the user, such as Save&Print, Save and Load mask and Save as picture.
When user print out the AWB he/she can choose that he print it to a laser printer
or a dot printer. For even faster issuing AWB the AWB data can be saved to a
mask, which mask next time can be loaded.
Also if user want to e-mail the AWB to his/her partner, it can be saved as a picture
to the desktop.
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Structure of AWB creating window
Customer data
Routing and Payment method
Autorating (rates & other charges)
Other information on AWB
Issuing details
Manifest information
Issue the HAWB manifest
Print bar coded labels
EDI
Paper
flow
Cargo flow
Air Export process
Transportation phase
FSU
FWB
(MAWB
data)
Transit Airport
Second carrier
cargo system
First carrier cargo system
Destination Airport
Hand over
documents
Hand over
cargo
Local
Handling Agent’s system
WebTrack
Consignee
CCS Hungary AWB
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Shipper
Forwarder can follow up the
whole process of shipment
transportation from the
beginning till the very end
International Forwarder
In-house system
Ask for status information from
handling agents & airlines systems
Air Import process
EDI
Cargo flow
Air Import process
Cargo, Docs and Data flow
Paper
flow
WebTrack
Airlines System
CCS Hungary BACH
FSR
FSA
FSU
Notification to cnee
Local Handling Agent’s system
CCS Hungary BACH
Hand over cargo to
forwarding agent
Hand over dox to
forwarding agent
CCS Hungary AWB
Documents
Cargo
Consignee
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ask for status info from handling
agent and airlines about
dispatched import shipment
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Handling agent sends the
notification (BEA) when shipment
arrived and received its customs
registration number
Handling agent hands over the
shipment and its dox to
forwarding agent
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After local procedures, Forwarding agent
hands over shipment and dox to Consignee
Ask for status info from
handling agents & airlines system
Receiving notification message from
local Handling Agent by EDI
„Arrived Consignments” function to
plan truck to deliver arrived import
shipments to own bonded w/h
Controlling the hand over of the consignments
between handling agents’ and forwarding
agents’ bonded warehouse at Ferihegy airport
Built-in databases and SITA teletype
connection
SITA teletype communication center
Airlines and codes
Airport & City codes
Rates
Project plan example
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Distribution contract including setting user license based on monthly fee between You and CCS
Hungary.
CCS Hungary provides:
- user software
- 24 hour support (no need for You to have an IT staff to support the system in the beginning)
- trainees training (from this point You will always be up to date with the CCS Hungary AWB
software, we will provide you online trainings time to time about installation, system support and
system functionality/new functions)
- provides gateway service to SITA teletype network (SITA telex network connection through CCS
Hungary center with 24 hour support, only the sent telex messages will be charged, You do not need
to set up and maintain in 24 hours a SITA gateway, You do not need of big investments to set up a
SITA gateway, You do not need to make the user interface and the transmitter system of CCS)
You contract with the first airline/handling agent user.
You contract with the first forwarder user. You install the software, CCS Hungary makes the necessary
network settings. The first user may start communications with the airlines/handling agents.
Evaluation of operational experiences.
Contract between You and CCS Hungary to tailor make certain functions as required by local
authorities, handling agents or airlines to have an uninterrupted communication.
You contract with further airlines, handling agents, GSAs and forwarder users.
Contract between CCS Hungary and a forwarder to tailor make or interface CCS Hungary AWB.
Contract between You and CCS Hungary to translate the system and the HELP to your local
language.
Changes of CCS system as required by air industry standards will be covered by commission received
from You.
Optionally after the introduction period (the duration of this period depends on You) when You are
strong enough to set up Your own support team and SITA gateway center, a new contract will be
negotiated.
We are honored to present You CCS
Hungary Air Forwarder system.
Thank You for Your valuable time
and attention!