Transcript Slide 1

Panchayati Raj Department
Government of Orissa
Step by step : PRIASoft
http://accountingonline.gov.in
LOGIN TO PRIASOFT
User Id : khordha-adm
(dist. name-adm)
Password : as provided
SELECT ROLE – AS ZILLA PANHAYAT ADMINISTRATOR
Login as Zilla Panchayat Administrator
Master Data Entry
MASTER DATA ENTRY
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Set Financial Year
Schemes
Treasury
Bank
Post office
Opening Balance
Cheque Books
Employee
Resident
Agency
Stock
Case Record
SET FINANACIAL YEAR AS 2010-2011
• Once the Financial Year is set for a Unit.
abc
• The
Opening Balance is automatically carried
forward to the next Financial Year.
SCHEME - MAPPING
• All Central/ State
Schemes in Right
Pane have
already been
enabled for the
Zilla Panchayat.
• You can de-select
the Scheme
which is not
applicable for
Zilla Panchayat
TREASURY
(DISTRICT TREASURY, SUB-TREASURY, SPECIAL TREASURY)
• Treasury Name
• 4 digit Treasury Code
• Treasury Location
ADD TREASURY ACCOUNT
• 4 digit treasury code
• 9 digit alphanumeric
DDO code.
• Treasury Account
Number(PL Number)
• Treasury Account
Name
• Mapping the Schemes
to the Treasury
Account Number
MAPPING TREASURY A/C TO SCHEME
• 9 digit alphanumeric
DDO code.
• Treasury Account
Number (PL No.)
• Treasury Account
Name
• Mapping the Schemes
to Treasury Account
No.
BANK BRANCH DETAILS
• Bank Master (District Level-LBM)
• Branch code.
• Bank Branch Addresses
• IFC-RTGS Code
• BSR (Basic Statistical Return) Code
MAP BANK BRANCH TO PRI UNIT
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1. Click on Map
2. Select Bank
3. Select Bank Branches
Mapping of Bank branches by
Blocks/DRDA/GPs
MAP BANK A/C NO. TO SCHEME
•Select Bank : State Bank of India,
•Branch – Acharya Harihar Square
• Account No. – 0112346789
• Select Scheme related to the Bank A/c
BANK CHEQUE BOOK DETAILS
1. Click on Cheque
Books Add
2. Select Bank A/c No.
3. Put Date of issue of
Cheque Book.
4. Put nos. of Cheque Leaf
5. Put Start Cheque No.
6. SAVE: Only saves
Cheque Book Detail.
7. FREEZE : Freezes the
Cheque Book Detail for
further entry during
Voucher Entry.
POST-OFFICE DETAILS
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Name of the Post Office
Head office,
Sub Office,
Pin code,
Location,
Phone,
Postal Departmental
Information
MAP POSTAL A/C NO. TO SCHEME
• Post office
Name
• Enter Account
No.
• Select Scheme
EMPLOYEE DETAILS
• Employee Code *
• Employee Name *
• Father Name
• Date of Birth
• Designation
• Department
• PAN
• Office Address
• Contact No.
* Fields are madatory.
RESIDENT DETAILS
•Resident Management- BPL-2002 Survey Database
AGENCY DETAILS
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Agency
Name*
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PAN
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TAN
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Tax Invoice
Number.
* Field
mandatory.
Opening Balance Entry
OPENING BALANCE DETAILS
• Opening balance as on 1st
April,2010 for each Scheme
• Actual fund Available in Bank
Pass Book as on 1st April’ 2010
• Negative balance in the Bank Pass
Book should be reconciled
• Advance to Individual and PRI &
Implementing Agency
OPENING BALANCE ENTRY
ADVANCE TO AGENCY (O.B ENTRY)-LINE DEPTT
• Opening balance as on 1st April,2010 with the
Line Department other than PRI.
• 8550 – Civil Advance
• 101 – Advance to Agency
ADVANCE TO EMPLOYEE (O.B ENTRY)
• Opening balance as on 1st April,2010 with the
Employee (Personal Advance).
• 7610 – Loans to Panchayat Employee
ADVANCE TO EMPLOYEE (O.B ENTRY)
• Opening balance as on 1st April,2010 with the
Employee (Personal Advance).
• 8550 – Civil Advance.
STOCK DETAILS
• Add/ Modify Stock Detail
of the PRI
STOCK OPENING BALANCE
• Add/ Modify Opening Balance
of Stock.
CREATE CASE RECORD
• Add
• Modify
• Source of Funding
Work Case Record-Source of Funding
• Add
• Modify
• Source of Funding
Voucher entry
TRANSACTIONS
4 types of Financial
Transactions.
• Receipt
• Payment
• Contra
• Journal
TRANSACTIONS
Each transaction
has 6 components
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Add
Modify
Delete
Freeze
Unfreeze
View
RECEIPT TRANSACTION
Nature of Receipt
are 5 types
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Direct
Transfer
Advance Receipt
Refund of Advance
Cancellation of Cheque
RECEIPT - DIRECT
Rs 1,00,000/- being
received by DRDA
as GIA under
MGNREGA
Head of Account
1601 – GIA
101 – Central Govt.
RECEIPT - TRANSFER
• In Sl. No. 1 : Rs. 3,88,000/- has been
transferred to Anugul Block Panchayat
from Anugul District Panchayat.
• On Clicking on Transfer, the above
screen will be pop up.
RECEIPT - TRANSFER
On clicking on
the Radio
Button in Sl
No.1, the
following screen
will be pop up
with data.
Only, select
Bank where you
want to keep
the fund.
RECEIPT - ADVANCE
In case of District Panchayat,
Block Panchayat or Gram
Panchayat, there is no
ADVANCE receipt.
RECEIPT – REEFUND OF ADVANCE
Refund of Advance 3 types
• Agency
• Employee
• Line Department
NB : there is no refund of advance from PRI, as all
payment to down level PRI will be treated as
TRANSFER.
RECEIPT – REEFUND OF ADVANCE
If Advance have already been
given earlier, this option will
be enabled as above.
RECEIPT – REEFUND OF ADVANCE
Put
• Received in
• Cheque detail
• Particulars
RECEIPT – CANCELLATION OF CHEQUE
If amount already paid through Cheque to
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PRI
Agency
Employee
Line Department
RECEIPT – CANCELLATION OF CHEQUE
If Cheque issued earlier, the
screen will be pop up
RECEIPT – CANCELLATION OF CHEQUE
On clicking on
Radio Button of
Sl No.1, the
Cheque will be
cancelled.
PAYMENT TRANSACTION
Nature of payment are 4 types
• Expenditure
• Transfer
• Advances
• Receipt Cancellation
PAYMENT - EXPENDITURE
Head of account
2501 – Poverty Alleviation
101 – Central Scheme
Rs. 10,000 paid as unskilled wage through letter advice.
PAYMENT - EXPENDITURE
• Rs. 5,000 paid as unskilled wage through letter advice.
• Rs. 5,000 deducted as Royalty and kept in Bank A/c.
PAYMENT - TRANSFER
Head of account
1601 – Grant in Aid
101 – Central Scheme
GIA transferred
to Block
PAYMENT - ADVANCE
Head of account
8550 – Civil Advance
102 – Advance to Agency
• Rs. 50,000/- Advance payment to Line Department.
• Advance payment can be made to Employee/ Others.
PAYMENT – RECEIPT CANCELLATION
Caclellation of
Receipt, if
earlier
Previously
received.
received
A direct transfer
through
cheque
received
can be earlier is
cancleed here.
cancelled.
CONTRA VOUCHER
Rs. 50,000/withdrawn from
Bank A/c
JOURNAL VOUCHER
Journal : 5 types of
transaction mode
• Receipt Rectification
• Expenditure Rectification
• Advance Rectification
• Advance Adjustment
• Deduction
JOURNAL : RECEIPT RCTIFICATION
This type of Journal Transaction is to be entered, if you have booked wrong Head of
Account during Receipt Transaction and detected in later days.
Let you have booked “Interest Receipt” in place of “Other Receipt”, correct it by
entering Journal Voucher as Below
From
Interest Receipt
To
Other Receipt
JOURNAL : EXPENDITURE RCTIFICATION
This type of Journal Transaction is to be entered, if you have booked wrong Head of
Account during Payment Transaction and detected in later days.
Let you have booked “Material Exp.” in place of “Unskilled Wage”, correct it by
entering Journal Voucher as Below
From
Material Exp.
To
Unskilled Wage
JOURNAL : ADVANCE RCTIFICATION
This type of Journal Transaction is to be entered, if you have booked wrong Head of
Account during Payment Transaction (Advance) and detected in later days.
Let you have booked “Advance to X” in place of “Advance to Y”, correct it by
entering Journal Voucher as Below
From
Advance to X
To
Advance to Y
JOURNAL : ADVANCE ADJUSTMENT
This type of transaction is to be made for
adjustment of advance already given
earlier.
JOURNAL : DEDUCTION
This type of transaction is to be made for adjustment of bill
by way of recording the deductions.
Thanks…